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Job Overview
Employment Type
Part-time
Hourly
Compensation
Hourly
Range $18.58 - $23.23
Work Schedule
Flexible
Day Shifts
Weekend Shifts
Benefits
Health Insurance
Dental Insurance
Paid Time Off
Annual bonus
flexible schedule
Professional development opportunities
inclusive work environment
Job Description
Opensity Solutions is a technology-enabled managed services organization dedicated to supporting leading law firms and professional services organizations. By integrating talented professionals, innovative technology, and comprehensive services, Opensity creates efficient and scalable environments where teams can excel in their work and grow their careers. The company's approach focuses on modernizing operational processes to foster productivity and professional development within the organizations it supports. The culture at Opensity emphasizes genuine belief in the mission and collaborative engagement, making it an enjoyable place to work.
Opensity is seeking a Hospitality and Administrative Support Specialist to join their team. This role is... Show More
Opensity is seeking a Hospitality and Administrative Support Specialist to join their team. This role is... Show More
Job Requirements
- High school diploma or equivalent
- Previous experience in hospitality or administrative support preferred
- Proficiency in Microsoft Office Suite
- Ability to operate office machinery such as phones and copy machines
- Strong communication skills
- Ability to manage multiple tasks and prioritize
- Must be able to lift or move items weighing up to 40 lbs
- Flexibility to work occasional evenings, early mornings, and weekends
- Strong organizational skills
- Ability to work independently with minimal supervision
- Physical ability to walk, bend, kneel, stand or sit for long periods
Job Qualifications
- High school diploma or equivalent
- Excellent communication and people skills
- Ability to function with a high level of patience, tact, and diplomacy in handling complaints and/or situations
- Manual dexterity required for operating office machinery such as phone, copy machines, binding equipment
- Understanding of Event Management Systems such as Maptician, EMS
- Able to speak clearly so listeners understand
- Demonstrate excellent organizational skills, communication skills, and critical thinking skills
- Strong initiative required
- ability to work independently with minimal direct supervision
- Strong organizational and multitasking abilities
- Proficiency in Microsoft Office Suite including Word, Excel, Outlook
- Previous experience in hospitality or administrative support is preferred
- Must be flexible to adjust schedule to manage client events including occasional evening, early morning, and weekend events
- Ability to lift or move 40 lbs or greater
- Ability to grasp, lift or carry packages on a standard wheeled cart with a load capacity of 75 lbs
- Ability to walk, bend, kneel, stand or sit for extended periods
Job Duties
- Greet and welcome guests in a warm and friendly manner
- Provide excellent client elevated concierge-style hospitality support to all end-users at the site
- Assist with event planning and coordination
- Coordinate between off-site catering vendors and client event hosts
- Manage room set-ups and break-down and table/chair configurations
- Ensure professional presentation of catered food, beverages, and flatware
- Ensure the hospitality area is clean, organized, and well-stocked
- Provide exceptional customer service to clients and visitors
- Compile, collect, and report all data necessary to provide the client with monthly management reports
- Serve as a back-up to the primary receptionist
- Answer and direct phone calls in a professional manner
- Manage the reception area during the primary receptionist's absence
- Assist with copying, scanning, and printing documents
- Ensure that all copies are accurate and of high quality
- Maintain and organize digital and physical copies of important documents
- Ensure devices are operating efficiently
- Place service calls as needed
- Sort and distribute incoming mail and packages
- Prepare and send outgoing mail and packages
- Maintain accurate records of all incoming and outgoing mail
- Maintain inventory of hospitality supplies and ensure timely replenishment
- Place orders for new supplies as needed
- Ensure that all supplies are stored properly and are easily accessible
- Complete facilities requests as received
- Hang pictures
- Clean general areas as needed
- Complete other tasks as assigned
Job Criteria
Experience
Mid Level (3-7 years)
Job Location
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