Job Overview
Employment Type
Full-time
Work Schedule
Standard Hours
Benefits
Medical insurance
Dental Insurance
Vision Insurance
Paid Time Off
Tuition remission
retirement plan contributions
Access to campus facilities
Job Description
Baylor University, founded before Texas became a state, stands as one of the nation’s premier institutions for higher education. This distinguished private university is affiliated with the Baptist General Convention of Texas and has been recognized as one of the nation’s "Great Colleges to Work For" since 2011. The recognition highlights Baylor’s commitment to fostering a supportive and positive work environment based on faculty and staff feedback across multiple workplace dimensions. Known for its strong investment in research and doctoral education, Baylor holds a prestigious position as one of only 187 R1 research institutions in the United States, with just 52 private universities sharing this elite status. At Baylor, the mission to provide high-quality education is matched by a dedication to inclusivity and compliance with all anti-discrimination laws, making it a rewarding place to build a career and an enriching community for students and staff alike.
The role of History Fair & Special Events Coordinator at Baylor University is a unique opportunity to contribute to the university’s outreach and educational mission through exceptional event planning and management. This position primarily involves the planning and execution of public programming, with a key responsibility being the coordination of the annual Heart of Texas Regional History Fair (HOTRHF). The HOTRHF is a prominent regional affiliate of Texas History Day and National History Day competitions, covering a significant 14-county region in Central Texas. This event, hosted each February at Baylor’s Bill Daniel Student Center, brings together students, educators, and community members to celebrate and promote historical scholarship. Beyond the History Fair, the role encompasses the development and management of special events related to The Texas Collection, University Archives, and the W. R. Poage Library, aimed at expanding engagement with students and educators within Baylor and the wider community.
This position plays a vital role in maintaining and growing relationships with key stakeholders, including History Fair board members, Baylor faculty, staff, students, and community partners. Through creating meaningful and educational public programs, the coordinator helps expand the influence of Baylor’s archival and historical resources while ensuring the seamless logistical execution of events. Duties include overseeing vendor relationships, scheduling events, coordinating event setups, and managing budgets effectively to support the university's mission. With a requirement of at least a Bachelor's degree and one year of relevant experience, or a combination of education and experience, this role offers both a challenging and fulfilling professional environment. The History Fair & Special Events Coordinator is essential in facilitating impactful educational experiences that highlight Baylor’s commitment to scholarship, community engagement, and cultural enrichment.
The role of History Fair & Special Events Coordinator at Baylor University is a unique opportunity to contribute to the university’s outreach and educational mission through exceptional event planning and management. This position primarily involves the planning and execution of public programming, with a key responsibility being the coordination of the annual Heart of Texas Regional History Fair (HOTRHF). The HOTRHF is a prominent regional affiliate of Texas History Day and National History Day competitions, covering a significant 14-county region in Central Texas. This event, hosted each February at Baylor’s Bill Daniel Student Center, brings together students, educators, and community members to celebrate and promote historical scholarship. Beyond the History Fair, the role encompasses the development and management of special events related to The Texas Collection, University Archives, and the W. R. Poage Library, aimed at expanding engagement with students and educators within Baylor and the wider community.
This position plays a vital role in maintaining and growing relationships with key stakeholders, including History Fair board members, Baylor faculty, staff, students, and community partners. Through creating meaningful and educational public programs, the coordinator helps expand the influence of Baylor’s archival and historical resources while ensuring the seamless logistical execution of events. Duties include overseeing vendor relationships, scheduling events, coordinating event setups, and managing budgets effectively to support the university's mission. With a requirement of at least a Bachelor's degree and one year of relevant experience, or a combination of education and experience, this role offers both a challenging and fulfilling professional environment. The History Fair & Special Events Coordinator is essential in facilitating impactful educational experiences that highlight Baylor’s commitment to scholarship, community engagement, and cultural enrichment.
Job Requirements
- Bachelor's degree or combination of education and relevant experience
- One year of relevant work experience required, three years preferred
- Authorization to work full-time in the United States
- Ability to comply with university policies
- Maintain regular and punctual attendance
Job Qualifications
- Bachelor's degree
- One year of relevant work experience required, three years preferred
- Experience in event planning or coordination
- Strong interpersonal and communication skills
- Ability to manage multiple projects simultaneously
- Familiarity with university policies and procedures
- Ability to work independently and as part of a team
Job Duties
- Develop and maintain relationships with Heart of Texas Regional History Fair board members, Baylor faculty, staff, students, and community to ensure appropriate services for events are provided
- Develop and implement special events
- Serve as initial contact for scheduling events and maintain relationships with vendors as needed
- Lead and facilitate meetings to ensure a clear understanding of all event needs
- Organize and gain approval for reservation requests
- Provide recommendations to best meet the needs and expectations of each event
- Coordinate physical setup and tear down of all events both internal and external
- Manage all daily operations pertaining to event planning while staying within budget specifications
- Perform all other duties as assigned to support Baylor’s mission
- Ability to comply with university policies
- Maintain regular and punctual attendance
Job Criteria
Experience
Entry Level (1-2 years)
Job Location
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