Job Overview
Employment Type
Full-time
Compensation
Salary
Range $50,700.00 - $92,800.00
Work Schedule
Standard Hours
Benefits
Health Insurance
401(k)
Paid Time Off
Bonuses
restricted stock units
Employee stock purchase plan
Dental Insurance
Job Description
The company is a dynamic and fast-growing global organization with a significant presence across multiple continents, focused on delivering excellence in their industry with a commitment to innovation and operational efficiency. They seek to uphold their reputation by fostering a supportive work environment, offering a comprehensive benefits package that includes RSUs, 401(K), ESPP, paid time off, bonuses, and more. This global firm is dedicated to nurturing talent and providing clear career advancement paths for its employees, reinforcing its commitment to leadership development and employee satisfaction.
The role of Global Executive Office & Administration Manager is a high-impact position with a clear path to becoming the Head of Department (HOD). This leadership role demands an experienced professional to oversee and optimize administrative operations on a worldwide scale. The manager will lead a global team consisting of administrative assistants, receptionists, and contractors, ensuring seamless, efficient, and high-quality support across the company for executives and employees at all levels. The role involves responsibility for hiring, training, and managing performance, as well as fostering a collaborative, service-oriented culture within the administrative teams.
Additionally, the manager will handle office and event management duties, including providing executive-level administrative support such as coordinating travel and logistics, planning and managing corporate events, meetings, and conferences worldwide. They will oversee office expenditures, vendor relationships, and contract negotiations, while continuously seeking process improvements to increase administrative efficiency. Developing and enforcing policies regarding company resources like corporate apartments and company cars is also part of the role, alongside maintaining confidentiality and professionalism when handling sensitive information.
The position extends to facilities and workplace operations, collaborating with the Facilities team to manage office spaces globally, along with seating arrangements and space planning. Managing corporate apartments worldwide to support the needs of executives and employees is another crucial component of this multifaceted leadership role.
Candidates should bring over 10 years of experience in office administration and management, particularly in multi-location global settings, and at least 5 years supporting C-suite executives. Strong leadership skills, organizational, project management, and problem-solving abilities are essential. The ideal candidate is a self-starter capable of prioritizing tasks, working autonomously, and making sound decisions, with preferred experience in the hospitality industry. This role offers an exciting opportunity to shape global administrative operations, work closely with top executives, and contribute meaningfully to a progressive and successful organization.
The role of Global Executive Office & Administration Manager is a high-impact position with a clear path to becoming the Head of Department (HOD). This leadership role demands an experienced professional to oversee and optimize administrative operations on a worldwide scale. The manager will lead a global team consisting of administrative assistants, receptionists, and contractors, ensuring seamless, efficient, and high-quality support across the company for executives and employees at all levels. The role involves responsibility for hiring, training, and managing performance, as well as fostering a collaborative, service-oriented culture within the administrative teams.
Additionally, the manager will handle office and event management duties, including providing executive-level administrative support such as coordinating travel and logistics, planning and managing corporate events, meetings, and conferences worldwide. They will oversee office expenditures, vendor relationships, and contract negotiations, while continuously seeking process improvements to increase administrative efficiency. Developing and enforcing policies regarding company resources like corporate apartments and company cars is also part of the role, alongside maintaining confidentiality and professionalism when handling sensitive information.
The position extends to facilities and workplace operations, collaborating with the Facilities team to manage office spaces globally, along with seating arrangements and space planning. Managing corporate apartments worldwide to support the needs of executives and employees is another crucial component of this multifaceted leadership role.
Candidates should bring over 10 years of experience in office administration and management, particularly in multi-location global settings, and at least 5 years supporting C-suite executives. Strong leadership skills, organizational, project management, and problem-solving abilities are essential. The ideal candidate is a self-starter capable of prioritizing tasks, working autonomously, and making sound decisions, with preferred experience in the hospitality industry. This role offers an exciting opportunity to shape global administrative operations, work closely with top executives, and contribute meaningfully to a progressive and successful organization.
Job Requirements
- bachelor's degree or equivalent experience
- minimum 10 years of office administration and management experience in a global environment
- at least 5 years supporting c-suite executives
- proven leadership and team management skills
- excellent communication and interpersonal abilities
- strong organizational and multitasking skills
- ability to maintain confidentiality and handle sensitive information professionally
- proficiency with office management software and tools
- willingness to travel internationally as required
Job Qualifications
- 10+ years of office administration and management experience across multiple locations on a global scale
- 5+ years of c-suite executive support experience
- strong leadership skills with a proven track record of managing and mentoring teams
- excellent organizational, project management, and problem-solving abilities
- self-starter with the ability to prioritize tasks, work autonomously, and make sound decisions
- experience in the hospitality industry is preferred
Job Duties
- lead and manage a global team of administrative assistants, receptionists, and contractors
- ensure efficient and high-quality support for executives and employees at all levels
- oversee hiring, training, and performance management of admin staff
- foster a collaborative and service-oriented team culture
- provide executive-level administrative support, including travel coordination and logistics
- plan and manage corporate events, meetings, and conferences globally
- oversee office expenditures, vendor relationships, and contract negotiations
- identify and implement process improvements for greater administrative efficiency
- develop and enforce policies for company resources (e.g., corporate apartments, company cars)
- maintain confidentiality and professionalism in handling sensitive information
- collaborate with the facilities team to manage office spaces globally, including seating arrangements and space planning
- oversee corporate apartment management worldwide to support executive and employee needs
Job Criteria
Experience
Expert Level (7+ years)
Job Location
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