Fundraising Special Events Coordinator

Walnut Creek, CA, USA|

Job Overview

Compensation

Hourly

Range $32.00 - $33.65

Benefits

Health Insurance

Dental Insurance

Paid Time Off

Retirement Plan

Professional Development

flexible schedule

Employee Discounts

Job Description

Joybound is a mission-driven nonprofit organization dedicated to advancing animal welfare through various community-focused initiatives and events. With a strong emphasis on fostering humane environments for both animals and people, Joybound is committed to strengthening its public presence and donor relationships through well-planned fundraising and stewardship events. The nonprofit operates in a dynamic, collaborative culture that values passion, professionalism, and a hands-on approach to event coordination. As a reputable organization in the animal welfare sector, Joybound consistently seeks to engage its community and supporters to create meaningful impacts through its programming and outreach efforts.

The role of Events Coordinator at Joybound reports directly to the Events Manager and plays a vital role in the planning, execution, and management of fundraising and stewardship events. This position is responsible for providing comprehensive logistical and administrative support throughout the entire event lifecycle. Key responsibilities include vendor coordination, guest communications, day-of-event operations, and collaboration with various stakeholders to ensure events run seamlessly and positively represent the organization's mission. The Events Coordinator is also instrumental in supporting fundraising efforts such as sponsor outreach and soliciting in-kind donations for live and silent auctions, contributing significantly to the success of each event.

This position demands a professional who is skillful in juggling multiple priorities and adapting quickly within fast-paced event environments. The ideal candidate will embody strong organizational abilities, attention to detail, and superior communication skills, paired with a passion for animal welfare. They will work closely with volunteers, supervise event day roles, and collaborate with the Development Associate to maintain excellent donor relations and guest management protocols including invitations, RSVPs, and registration. Additionally, the Events Coordinator helps maintain event-related safety protocols, handles inventory management of materials and supplies, and upholds confidentiality of donor and internal information.

The role requires at least 40 hours per week with variable scheduling depending on event demands, including some weekend, evening, and holiday work, and occasional travel. Candidates should expect a dynamic work environment with physical requirements such as lifting, bending, and exposure to animals and allergens. This full-time position offers an opportunity to contribute to a mission-driven organization that values compassion, innovation, and community engagement. Joybound encourages candidates who are proactive, independent, and dedicated to advancing animal welfare to apply and join their committed team.

Job Requirements

Bachelor’s degree in hospitality, communications, or public relations preferred
Equivalent professional experience considered
Minimum of three years experience coordinating fundraising events
Experience working with corporate sponsorships
Strong project management and organizational skills
Proven multitasking and prioritization abilities
Knowledge of donor stewardship and sponsorship strategies
Familiarity with auctions and gala events
Proficiency with CRM or donor management systems
Skilled in Microsoft Office, Canva, and event registration software
Ability to adapt rapidly to changing environments
Passion for animal welfare mission
Excellent communication and interpersonal skills
Ability to work independently with good initiative
Leadership experience with volunteer and staff supervision
Valid California driver's license with insurance
Successful completion of pre-employment background check
Physical ability to lift 25 pounds and perform event setup tasks
Willingness to work variable hours including weekends, holidays, and evenings
Exposure to animals and allergens
Valid driver for occasional travel

Job Qualifications

A four year degree in hospitality, communications, or public relations preferred
Equivalent experience may substitute year for year
Three or more years of experience coordinating fundraising events and working with corporate sponsors strongly preferred
Background in animal welfare, nonprofit work, or mission driven organizations is a plus
Project management skills with strong organizational skills and exceptional attention to detail
Proven ability to manage multiple events and competing priorities
Understanding of donor stewardship, sponsorship development, and community engagement strategies
Experience with online/live auctions and fundraising galas preferred
Experience with donor management systems preferred
Proficiency in Microsoft Office, Canva, event registration platforms, and project management tools
Ability to adapt quickly in dynamic event environments
Passion for animal welfare and commitment to Joybound’s mission
Excellent interpersonal, presentation, written, and verbal communication skills
Ability to work independently, proactive, organized, and innovative
Experience mentoring staff and volunteers, delegating tasks, supervising, and evaluating performance
Valid California driver's license with acceptable driving record and proof of insurance
Pre-employment background screening required

Job Duties

Facilitate hands on execution of fundraising events, donor stewardship gatherings, and other development activities as assigned
Support the Events Manager in event design and planning, prepare timelines and task lists including vendor coordination, logistics, setup, and teardown
Coordinate the timely implementation of event plans
Train and supervise event day volunteers ensuring they understand setup, teardown, and role expectations aligned with event goals
Collaborate with the Development Associate on donor relations and guest management such as invitations, RSVPs, nametags, check in, and registration stations
Assist Events Manager in event fundraising efforts including sponsor outreach and in kind donation solicitation
Coordinate and track in kind donation requests for live and silent auctions, conducting outreach to community partners and service providers while cultivating partnerships
Track fundraising event revenue, expenses, and participation and assist the Events Manager in preparing event revenue metrics for the Advancement Team
Oversee and organize inventory of event materials, signage, supplies and equipment
Foster a positive, humane, and caring environment for people and animals
Protect the confidentiality of all donor, prospect, and internal information
Follow all applicable safety regulations and Joybound policies
maintain compliance with event related safety training and certifications and train staff and volunteers on safety protocols as needed
Perform additional duties as assigned