Fundraising Special Events Coordinator

Joybound is a dedicated nonprofit organization committed to improving the lives of animals through rescue, rehabilitation, and advocacy. With a passionate team and a community-centered approach, Joybound has established itself as a leading advocate in animal welfare, working tirelessly to promote a humane and caring environment for both people and animals. The organization thrives on community engagement, donations, and partnership with local businesses and individuals who share a common mission of compassion and support for animals in need. Through its various programs and outreach initiatives, Joybound not only saves lives but educates the public on the importance of responsible pet ownership and animal protection laws.

The Events Coordinator role at Joybound is a vital position reporting directly to the Events Manager. This full-time position is responsible for helping plan and execute a wide range of fundraising and stewardship events that are crucial to advancing Joybound's mission and enhancing donor relationships. The Events Coordinator provides comprehensive logistical and administrative support throughout the entire lifecycle of each event, ensuring that everything runs smoothly and leaves a positive impression on all participants. This includes working closely with vendors, managing guest communications, and coordinating event day logistics, such as setup and teardown.

In this role, the coordinator contributes to all phases of event management including design, planning, execution, and follow-up. They prepare detailed timelines and task lists to ensure timely implementation of event plans while collaborating with other team members to maximize the success of each event. The coordinator also takes an active part in donor stewardship activities by supporting invitations, RSVP tracking, registration station management, and nametag preparation. They are instrumental in training and supervising event volunteers, ensuring that all team members understand their roles and responsibilities to meet event goals effectively.

An essential part of the position involves supporting the Events Manager in fundraising efforts such as sponsor outreach and solicitation of in-kind donations for live and silent auctions. The coordinator also tracks event revenue, expenses, and overall participation to provide insightful metrics to the Advancement Team. Moreover, overseeing inventory management of event materials, signage, supplies, and equipment falls within the scope of responsibilities, helping maintain organizational efficiency.

Joybound values a collaborative, positive, and mission-driven culture. The Events Coordinator must foster this culture by maintaining confidentiality of donor and internal information and adhering to all safety protocols and organizational policies. They must also ensure compliance with required training and safety certifications while being adaptable in dynamic event environments. This role involves physical activities like lifting and transporting event materials and requires occasional travel and weekend or holiday work to meet the demands of an active event schedule. The ideal candidate is passionate about animal welfare, organized, proactive, and experienced in coordinating fundraising events and managing relationships with corporate sponsors. This rewarding position offers the opportunity to directly impact animal rescue efforts through events that engage the community and generate vital funding for Joybound's important work.