Fund Development Coordinator

El Paso, TX, USA|Onsite

Job Overview

Employment Type

Full-time

Work Schedule

Flexible

Weekend Shifts

Benefits

YWCA membership and program discounts

basic life insurance

Retirement Plan

Medical insurance

Dental Insurance

Vision Insurance

Job Description

YWCA Paso Del Norte Region is a respected nonprofit organization committed to empowering women and eliminating racism through community programs and advocacy. Serving the El Paso, Texas area and surrounding communities, the YWCA hosts various special events throughout the year to raise awareness, engage donors, and strengthen community ties. This branch is known for its dedication to social change, promoting equity, and fostering a safe and inclusive environment for all individuals. With a strong focus on philanthropy and community engagement, the YWCA Paso Del Norte Region continually seeks to expand its impact through well-orchestrated fundraising and awareness events.

The role of Special Events Coordinator is vital to the success of the YWCA’s outreach and fundraising efforts. This position is responsible for assisting in the coordination, planning, marketing, and execution of key special events, including the Women’s Luncheon, Annual Meeting, Walk A Mile in Her Shoes, and various smaller donor and branch engagements. The coordinator will work closely with the director, CEO, board members, event committees, and volunteers to ensure each event meets the high standards of the organization and delivers a meaningful experience to guests. This role demands strong communication skills, attention to detail, and the ability to manage complex logistics under fast-paced conditions.

Tracking event revenues and expenditures is a critical aspect, ensuring financial goals align with the organization's mission. The coordinator manages vendor relationships, negotiates contracts, oversees event marketing materials, and secures in-kind donations, especially for auctions. Maintaining accurate constituent information via the Raiser’s Edge database and collaborating with Marketing and Grants departments to create stewardship plans for strategic donors are also key responsibilities. The role requires flexibility to work evenings, weekends, and holidays when necessary, reflecting the nature of nonprofit event planning.

This position is ideal for a self-starter with a passion for nonprofit work and the skills to lead projects with professionalism, empathy, and a collaborative spirit. The Special Events Coordinator helps foster connections within the community while advancing the YWCA’s mission through successful events. Position details include working in a supportive team environment with opportunities for professional development and engaging with a network of dedicated staff, volunteers, and community leaders.

Job Requirements

Associate’s degree or equivalent training in public relations, nonprofit management, business, communication, journalism, or related field
Minimum one year of experience in event planning, sales, or leadership role
Previous communication and social media experience preferred
Ability to work in fast-paced, high-volume event environment
Self-starter with excellent organizational skills
Strong communication and customer service skills
Strong English writing and editing skills
Spanish language skills a plus
Excellent interpersonal skills
Ability to manage multiple assignments
Hands-on computer skills including Microsoft Outlook, Teams, Zoom, CRM, Word, and Excel
Valid driver's license and vehicle with required liability insurance
Flexibility to work evenings, weekends, and holidays

Job Qualifications

Associate's degree accepted, bachelor's degree preferred, or equivalent training in public relations, nonprofit management, business, communication, journalism, or related fields
One year of experience in event planning, sales, or a leadership role with strong communication and attention to detail
Previous communication and social media responsibilities preferred
Willingness to work in a fast-paced, high-volume event logistics and fundraising role
Self-starter able to prioritize and meet deadlines with minimal supervision
Effective project coordinator with leadership qualities, kindness, empathy, and a can-do work ethic
Excellent communication and customer service skills with strong attention to detail
Strong English writing and editing skills required, Spanish language skills a plus
Excellent interpersonal skills to interact respectfully and professionally at all levels
Organized and flexible with the ability to manage multiple tasks in a busy environment
Proficient with Microsoft Outlook, Teams, Zoom, CRM, Word, and Excel
Valid driver’s license and vehicle with required insurance
Flexible to work evenings, weekends, and holidays

Job Duties

Support the director in coordinating, planning, marketing, and executing special events
Coordinate with supervisor and relevant departments on event logistics including venue, vendors, guest speakers, program development, marketing strategy, and registration
Collaborate with supervisor, CEO, and committees to meet event revenue goals
Manage execution of sponsorship deliverables with supervisor
Create event correspondence such as sponsorship packets, invitations, donor letters, and acknowledgments
Track event expenditures, donations, sales, and provide financial progress reports
Secure and negotiate quotes and contracts with venues and vendors
Communicate with internal and external stakeholders including volunteers and sponsors
Secure in-kind donations and manage event auctions including descriptions, bid structures, and acknowledgments
Assist in coordination of special events with volunteers, staff, and vendors
Organize promotional inventory and manage purchase orders and reimbursements
Maintain and administer Raiser’s Edge database for constituent information
Develop stewardship and cultivation plans for strategic donors with Marketing Department
Participate in post-event debriefs for process improvement
Coordinate stewardship content on YWCA website with Grants and Marketing offices