Front Office Reception Coordinator (2-3 Month Fixed Term)

Oakland, CA, USA|Onsite

Job Overview

Employment Type

Full-time

Compensation

Salary

Range $76,000.00 - $95,000.00

Work Schedule

Standard Hours

Benefits

Paid holidays

Dental Insurance

Health Insurance

Paid Time Off

Paid sick time

Vision Insurance

Job Description

Oura is a pioneering health technology company dedicated to empowering individuals to unlock their inner potential and lead healthier, happier lives. With their award-winning Oura Ring and its connected app, they provide users around the globe with valuable insights into their readiness, activity, and sleep quality. This advanced wearable technology helps millions understand and improve their health by delivering daily personalized insights and practical steps to inspire sustainable and healthy lifestyles. Founded with a mission to enhance well-being worldwide, Oura embraces innovation, inclusivity, and teamwork. As a rapidly growing company, Oura places a high value on its employees, supporting them with the resources needed to thrive professionally and personally in a dynamic and collaborative work environment.

The role of Front Office Reception Coordinator at Oura is an excellent entry-level opportunity for someone eager to build a long-term career in administration or workplace operations. This position is based onsite in San Francisco, CA, and reports directly to the Chief of Staff. A key part of the workplace operations team, this role combines front desk management with essential administrative and logistical support functions. The coordinator will serve as the primary face of the company for visitors, clients, new hires, and partners, ensuring a welcoming and smooth experience from arrival through departure. Responsibilities include managing visitor reception, access control, security badging, mailroom logistics, and space maintenance. The ideal candidate will bring exceptional organizational and interpersonal skills, a proactive and resourceful mindset, and a commitment to confidentiality and professionalism. Oura fosters an inclusive culture that celebrates diversity and encourages growth, offering competitive compensation, comprehensive health benefits, and the unique perk of receiving an Oura Ring for the duration of employment. This is a rare chance to join a forward-thinking workplace focused on innovating health technology while contributing to a positive company culture and efficient daily operations.

Job Requirements

Minimum one year experience in administration, customer service, or hospitality
Bachelor’s degree or equivalent preferred
Proficient with G-Suite and Slack
Strong organizational and multitasking ability
Must be based in or near San Francisco, CA
Ability to work onsite Monday through Friday starting at 8:00 AM
Strong discretion handling confidential information
Proactive and resourceful approach to challenges
Excellent communication skills

Job Qualifications

Bachelor's degree or equivalent preferred
At least 1 year of experience in administrative duties, customer service, or hospitality
Proficiency with G-Suite (Gmail, Calendar, Docs) and Slack
Strong project management and multitasking skills
Ability to learn new software quickly
Excellent communication and interpersonal skills
Ability to handle sensitive information confidentially
Positive, proactive attitude and solution-oriented mindset

Job Duties

Warmly welcome visitors, new hires, clients, and candidates ensuring a positive first impression
Manage security badging including creating badges, managing employee access, and maintaining visitor logs
Maintain the reception area, lobby, and main conference rooms, keeping spaces clean, stocked, and presentable
Handle all incoming and outgoing mail and packages, coordinating with couriers like FedEx, UPS, DHL, and USPS
Keep detailed logs to track high-value mailroom items and ensure timely delivery
Monitor office supplies inventory and reorder before shortages
Assist with catering orders for meetings, team lunches, and support onsite events