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Front Office Manager

Job Overview

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Employment Type

Full-time
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Compensation

Hourly
Range $15.75 - $23.75
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Work Schedule

Flexible
Weekend Shifts
Night Shifts
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Benefits

Health Insurance
Dental Insurance
Paid Time Off
401(k) Plan
Employee Discounts
Career development opportunities
flexible scheduling

Job Description

Peregrine Hospitality is a renowned hospitality management company that prides itself on delivering exceptional service and operational excellence in the hotel industry. With a strong commitment to guest satisfaction and employee development, Peregrine Hospitality manages a diverse portfolio of hotels that emphasize quality service, comfort, and a memorable guest experience. The company fosters a supportive work environment where team members are encouraged to grow professionally and contribute positively to the overall success of the properties.

The Front Office Manager role at Peregrine Hospitality is a critical leadership position responsible for overseeing all front desk operations to ensure a seamless and welcoming experience for every guest. This role requires a dynamic individual who can manage day-to-day front desk functions, provide exceptional guest service, and lead and train front desk agents effectively. As the face of the hotel, the Front Office Manager plays an essential part in creating a positive first impression and maintaining the highest standards of hospitality.

In this position, you will be actively involved in managing front desk shifts, assisting with guest registration and check-out processes, and addressing any guest concerns promptly and efficiently. You will work directly alongside front desk agents, covering shifts and breaks as needed to ensure continuous, high-quality service. You will also be responsible for promoting hotel rooms, food and beverage outlets, and seasonal promotions, along with maintaining meticulous cash handling and reconciliation procedures.

The Front Office Manager will organize and lead pre-shift meetings to prepare the team for daily operations, manage staffing schedules to meet occupancy demands, and communicate consistently with department managers to guarantee cohesive hotel operations. Performance monitoring and employee development are also key facets of this role, requiring you to provide ongoing feedback, address associate issues, and uphold standards of grooming, uniform, and cleanliness in the front office area.

This position demands adherence to company policies, safety protocols, and service standards while promoting a cooperative team environment across all departments. Flexible work hours, including holidays, nights, and weekends, are necessary to accommodate the dynamic nature of hotel events and guest needs. Physical requirements include the ability to lift up to 50 pounds and stand or walk for extended periods.

Joining Peregrine Hospitality as a Front Office Manager offers the opportunity to be part of a respected company that values equal opportunity employment and a drug-free workplace. You will contribute directly to the guest experience and the hotel's operational success while working in a supportive and professional setting that encourages growth, safety, and excellence.

Job Requirements

  • Flexible scheduled shifts based on business needs
  • Scheduling includes holidays, nights, and weekends depending on hotel events and functions
  • Ability to lift and/or carry up to 50 pounds
  • Ability to stand and walk for extended periods of time
  • Ability to bend, twist, push, pull, stoop, and kneel
  • Excellent oral and written communication skills
  • Attention to detail and organizational skills
  • Ability to work efficiently with limited supervision
  • Must understand guest service needs
  • Maintain confidentiality of guest and hotel information
  • Ability to remain calm and use good judgment in resolving problems

Job Qualifications

  • Understand the mission, vision, and goals of the hotel
  • Must be able to prioritize and work efficiently with limited supervision
  • Must be detail oriented and able to multi-task efficiently
  • Must be able to speak and understand and communicate the primary language(s) used in the workplace
  • Must possess excellent communication, follow up, and organizational skills
  • Must have ability to push, pull bend, squat and lift on a regular basis
  • Must be able to perform job functions with attention to detail, speed and accuracy
  • Be a clear thinker, remaining calm and resolving problems using good judgment
  • Follow directions thoroughly
  • Understand a guest's service needs
  • Work cohesively with co-workers as part of a team
  • Maintain confidentiality of guest information and pertinent hotel data

Job Duties

  • Work shifts at the Front Desk overseeing all guest service needs
  • Work alongside Front Desk Agents to cover shifts and/or breaks
  • Welcome and register guests expeditiously, provide information to guests as needed, obtain identification and credit/check approval as directed by hotel policy
  • Verify rate and departure date
  • Confirm and modify information required to complete the registration process per hotel procedures
  • Check departing guests out of the hotel as per hotel procedures
  • Sell guest rooms, food & beverage outlets and seasonal hotel promotions
  • Adhere to policies regarding handling of employee's cash bank
  • Reconcile all charges and cash received during shift
  • Promote Rewards Program to guests
  • Process mail, messages, faxes and packages
  • Hold a pre-shift meeting with staff prior to reporting to stations
  • Be prepared for each daily activity and review any variations with management and staff
  • Work shifts are covered with adequate staff, ensure correct staffing during peak periods and high occupancy
  • Communicate daily with department managers and MOD to assure consistency and pass on pertinent information
  • Consistently monitor the performance of associates on an on-going basis and assist the department manager in providing feedback
  • Reward, discipline and document associate performance and provide timely counseling
  • Address associate complaints and resolve problems
  • Ensure staff is properly groomed and uniformed at all times
  • Ensure work area cleanliness is maintained at all times
  • Assist in the preparation of weekly schedules in accordance with guest needs and staff availability
  • Process timecards and payroll as required
  • Ensure all associates are safety conscious and trained in safe work practices
  • Follow 4 Keys service standards, standard operation procedures, and safety standards
  • Follow safety and security procedures
  • Work cohesively with co-workers and all departments as part of a team
  • Follow all appropriate policies and procedures while constantly striving to improve standards of operations
  • Adhere to attendance and reliability standards
  • Follow all additional duties as assigned by management

Job Criteria

Experience

Mid Level (3-7 years)


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