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Job Overview
Employment Type
Full-time
Compensation
Salary
Range $33,500.00 - $65,500.00
Work Schedule
Standard Hours
Benefits
Medical insurance
Dental Insurance
Vision Insurance
Life insurance
accident insurance
401(k) Plan
Roth 401(k) option
Tax-advantaged accounts
educational expense reimbursement
Paid parental leave
Digital mental health services
Flexible work hours
training programs
Employee wellness programs
charitable matching gift program
Job Description
Gallagher is a leading global insurance brokerage, risk management, and consulting firm that has built a strong reputation by helping clients face risks with confidence. Established over 95 years ago, Gallagher has grown into a trusted industry leader dedicated to protecting businesses so they can thrive, innovate, and lead in their respective markets. With a comprehensive digital ecosystem supporting its services, including advanced data analytics and client-centric consulting tools, Gallagher empowers its teams to deliver exceptional service and build lasting trust with clients. The company culture is deeply rooted in teamwork, integrity, and a commitment to doing the right thing.... Show More
Job Requirements
- High school diploma
- No experience required, though preferred 3+ years of relevant experience
- Excellent interpersonal and verbal communication skills
- Ability to manage front desk and client reception duties
- Strong organizational skills with attention to detail
- Ability to coordinate meeting logistics and office operations
- Proactive and service-oriented mindset
- Ability to handle multiple requests and prioritize work effectively
- Must be able to work onsite at 1732 N. First Street, San Jose, CA 95112
Job Qualifications
- High school diploma
- Good interpersonal and verbal communication skills
- Preferred 3+ years of relevant experience
- Ability to provide excellent customer service
- Strong organizational and multitasking abilities
- Proactive and detail-oriented approach
- Comfortable working in a fast-paced office environment
- Ability to coordinate multiple tasks and adapt to changing priorities
- Strong teamwork and collaboration skills
Job Duties
- Serve as the first point of contact for clients, visitors, and vendors, creating a professional and welcoming environment
- Greet and assist visitors, ensuring a smooth check-in process and notifying appropriate staff promptly
- Answer and direct phone calls in a friendly, professional manner
- Ensure reception and common areas are clean, organized, and client-ready at all times
- Manage incoming and outgoing mail, packages, and deliveries efficiently
- Coordinate and prepare meeting rooms for client meetings, including room setup and refreshments arrangement
- Anticipate client and meeting needs, providing real-time support during meetings including troubleshooting
- Maintain overall office organization, including stocking supplies and managing kitchen and breakroom areas
- Coordinate with IT and facilities for office equipment and access issues
- Support internal staff with scheduling, meeting room reservations, and administrative requests
- Manage office records and assist with special projects as needed
- Coordinate office events, client meetings, and team gatherings
- Support planning and execution of company functions ensuring quality attendee experience
Job Criteria
Experience
No experience required
Job Location
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