Job Overview
Employment Type
Hourly
Benefits
Health Insurance
Dental Insurance
Paid Time Off
Retirement Plan
employee recognition programs
Professional development opportunities
flexible schedule
Job Description
Multimatic is a global leader in automotive manufacturing, engineering, and technology solutions. As a diversified and innovative company, Multimatic specializes in advanced engineering, design, and manufacturing services that cater to the automotive industry’s evolving needs. Known for its commitment to quality, precision, and employee engagement, Multimatic operates various facilities where it integrates cutting-edge technology and skilled craftsmanship to deliver high-performance products and services. The company fosters a culture of collaboration, continuous improvement, and inclusivity, aiming to create a supportive and professional environment for its workforce.
The Front Office Coordinator at Multimatic plays a crucial role as the initial point of contact within the Human Resources department. This is not an entry-level position, emphasizing the need for experience and professionalism. The Front Office Coordinator is responsible for managing the daily administrative tasks that support HR operations and contribute to the overall employee experience. Key duties include greeting and assisting associates, visitors, vendors, and contractors while maintaining a warm, welcoming, and professional front office. The role involves managing phone calls, communication routing, record keeping, and office supply management, all of which require excellent organizational skills and attention to detail.
In addition to front office duties, the Coordinator supports a variety of administrative processes including data entry, employee record maintenance, attendance tracking, and compliance with federal requirements such as I-9 documentation. The role also involves coordinating employee engagement activities such as recognition events and celebrations to foster a positive and inclusive workplace culture. This position works closely with the Human Resources Manager and other departments to ensure seamless operations and a high level of service.
Success in this role is marked by the ability to manage multiple priorities, maintain confidentiality, communicate effectively, and uphold professionalism throughout all interactions. The ideal candidate will be detail-oriented, able to take initiative, and skilled at creating a positive first impression. This role offers the opportunity to contribute meaningfully to the HR department’s function and the overall employee experience within a manufacturing environment where efficiency, accuracy, and customer service are paramount. The position operates primarily during the first shift and is hourly, offering a steady work schedule within a dynamic and structured setting.
The Front Office Coordinator at Multimatic plays a crucial role as the initial point of contact within the Human Resources department. This is not an entry-level position, emphasizing the need for experience and professionalism. The Front Office Coordinator is responsible for managing the daily administrative tasks that support HR operations and contribute to the overall employee experience. Key duties include greeting and assisting associates, visitors, vendors, and contractors while maintaining a warm, welcoming, and professional front office. The role involves managing phone calls, communication routing, record keeping, and office supply management, all of which require excellent organizational skills and attention to detail.
In addition to front office duties, the Coordinator supports a variety of administrative processes including data entry, employee record maintenance, attendance tracking, and compliance with federal requirements such as I-9 documentation. The role also involves coordinating employee engagement activities such as recognition events and celebrations to foster a positive and inclusive workplace culture. This position works closely with the Human Resources Manager and other departments to ensure seamless operations and a high level of service.
Success in this role is marked by the ability to manage multiple priorities, maintain confidentiality, communicate effectively, and uphold professionalism throughout all interactions. The ideal candidate will be detail-oriented, able to take initiative, and skilled at creating a positive first impression. This role offers the opportunity to contribute meaningfully to the HR department’s function and the overall employee experience within a manufacturing environment where efficiency, accuracy, and customer service are paramount. The position operates primarily during the first shift and is hourly, offering a steady work schedule within a dynamic and structured setting.
Job Requirements
- High school diploma or GED
- Two years of administrative, office coordination, receptionist, or customer service experience
- Must have proficiency with Microsoft Office, particularly Excel and Outlook
- Experience working with databases, spreadsheets, or tracking systems
- Strong written and verbal communication skills
- Excellent organizational and time management skills
Job Qualifications
- High school diploma or GED
- Two years of administrative, office coordination, receptionist, or customer service experience
- Proficiency with Microsoft Office, particularly Excel and Outlook
- Experience working with databases, spreadsheets, or tracking systems
- Strong written and verbal communication skills
- Excellent organizational and time management skills
- Manufacturing or industrial office experience preferred
- Experience with attendance or payroll support systems preferred
- Experience coordinating events or employee activities preferred
Job Duties
- Serve as the first point of contact for associates, applicants, visitors, vendors, and contractors
- Greet visitors and maintain a welcoming, professional front office environment
- Answer and direct incoming phone calls, radio communications, and walk-in inquiries
- Route associates to the appropriate department or team member for assistance
- Maintain visitor logs, confidentiality agreements, contractor documentation, and related records
- Perform accurate data entry and maintain departmental spreadsheets, trackers, and reports
- Maintain employee records and departmental files in accordance with company procedures
Job Criteria
Experience
No experience required
Job Location
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