Job Overview
Employment Type
Full-time
Work Schedule
Standard Hours
Day Shifts
Benefits
Dental Insurance
Health Insurance
Paid Time Off
Vision Insurance
Tuition remission or discount
Job Description
Nevada Sage Waldorf School is a well-established educational institution with a 25-year history, dedicated to fostering a vibrant and nurturing learning environment rooted in the principles of the Waldorf and Anthroposophical movements. The school offers a comprehensive program ranging from nursery through Grade 8, making it a place where students can grow academically, socially, and creatively in a supportive and inspiring community. Located in the scenic Reno-Tahoe area, the school benefits from a breathtaking natural setting that promotes outdoor activities and an appreciation of nature’s beauty throughout the year. From skiing and hiking to engaging in the local arts and culture, the area provides an enriching backdrop for both living and working.
Nevada Sage Waldorf School embraces a philosophy that values collaboration among educators, students, and families, ensuring that each child receives holistic education through thoughtful and hands-on teaching methods. This commitment to nurturing the whole child creates a joyful atmosphere where personal growth and collective education thrive.
The Front Office Coordinator role at Nevada Sage Waldorf School is a full-time position that plays a vital role in the smooth and effective operation of the school’s administrative functions. Operating Monday to Friday, from 7:45 AM to 3:45 PM, the coordinator acts as the welcoming face of the school, supporting students, families, faculty, staff, and the board of directors. This role requires a professional and friendly demeanor, excellent organizational skills, and the ability to multitask efficiently. The Front Office Coordinator manages communication channels including phones and emails, handles sensitive information with confidentiality, and maintains a tidy and professional front office environment.
Additionally, the coordinator supports daily operations by managing student attendance records, employee timesheets, field trip documentation, and safety procedures. They assist with event coordination, fundraising efforts, and facilitate communication between the different stakeholders of the school community. Critical to this role is the ability to provide minor first aid, maintain campus security, and coordinate with maintenance and service providers. The position also involves overseeing facility appearance and maintenance schedules, ensuring health and safety compliance, and managing office supplies.
Proficiency with school management software and general office equipment is essential, along with a willingness to assist with tasks outside the direct scope of the role to support the entire school staff. The school requires background clearances including Department of Justice, FBI, and Child Abuse Reference checks along with CPR certification and a negative TB test as mandatory health and safety prerequisites.
The Front Office Coordinator position offers a comprehensive benefits package including dental and health insurance, paid time off, vision insurance, and tuition remission or discount. It provides an excellent opportunity for individuals passionate about contributing to a wholesome and dynamic educational community while enjoying an outstanding quality of life in the beautiful Reno-Tahoe region. Interested candidates are encouraged to apply by submitting a letter of interest, brief biography, curriculum vitae, and three references to the provided contact, emphasizing the desire to join this inspiring educational environment.
Nevada Sage Waldorf School embraces a philosophy that values collaboration among educators, students, and families, ensuring that each child receives holistic education through thoughtful and hands-on teaching methods. This commitment to nurturing the whole child creates a joyful atmosphere where personal growth and collective education thrive.
The Front Office Coordinator role at Nevada Sage Waldorf School is a full-time position that plays a vital role in the smooth and effective operation of the school’s administrative functions. Operating Monday to Friday, from 7:45 AM to 3:45 PM, the coordinator acts as the welcoming face of the school, supporting students, families, faculty, staff, and the board of directors. This role requires a professional and friendly demeanor, excellent organizational skills, and the ability to multitask efficiently. The Front Office Coordinator manages communication channels including phones and emails, handles sensitive information with confidentiality, and maintains a tidy and professional front office environment.
Additionally, the coordinator supports daily operations by managing student attendance records, employee timesheets, field trip documentation, and safety procedures. They assist with event coordination, fundraising efforts, and facilitate communication between the different stakeholders of the school community. Critical to this role is the ability to provide minor first aid, maintain campus security, and coordinate with maintenance and service providers. The position also involves overseeing facility appearance and maintenance schedules, ensuring health and safety compliance, and managing office supplies.
Proficiency with school management software and general office equipment is essential, along with a willingness to assist with tasks outside the direct scope of the role to support the entire school staff. The school requires background clearances including Department of Justice, FBI, and Child Abuse Reference checks along with CPR certification and a negative TB test as mandatory health and safety prerequisites.
The Front Office Coordinator position offers a comprehensive benefits package including dental and health insurance, paid time off, vision insurance, and tuition remission or discount. It provides an excellent opportunity for individuals passionate about contributing to a wholesome and dynamic educational community while enjoying an outstanding quality of life in the beautiful Reno-Tahoe region. Interested candidates are encouraged to apply by submitting a letter of interest, brief biography, curriculum vitae, and three references to the provided contact, emphasizing the desire to join this inspiring educational environment.
Job Requirements
- Must pass Department of Justice, FBI, and Child Abuse Reference Check background clearances
- negative TB test
- CPR certified
- availability to work full-time Monday to Friday from 7:45 AM to 3:45 PM
- strong communication and interpersonal skills
- proficiency with school management software and common office equipment
- ability to maintain confidentiality and professionalism
- flexibility to assist with a variety of administrative tasks
- commitment to supporting a holistic educational environment
Job Qualifications
- High school diploma or equivalent
- experience in office administration or coordination
- strong organizational and communication skills
- proficiency with office software and equipment
- ability to multitask and prioritize
- knowledge of basic first aid and CPR certification
- understanding of confidentiality and privacy requirements
- experience working in educational or community settings is a plus
- ability to work collaboratively with diverse groups of people
Job Duties
- Be the primary contact for students, parents, and employees each day
- maintain confidentiality of sensitive information
- answer phones, take and return messages promptly
- regularly check and respond to emails
- distribute and manage mail including postal service holds
- keep front office area clean, tidy, and professional
- assist parents with questions and support communication with the Community Coordinator
- create and manage monthly attendance logs and employee timesheets
- handle student attendance and illness reports
- maintain field trip volunteer driver information
- support meetings and events as needed
- assist with fundraising printing and mailing
- act as liaison for Washoe County regulators when necessary
- keep office procedures and service provider lists updated
- manage office supplies inventory and snack groceries
- provide minor first aid
- contact parents/guardians of sick children and maintain health logs
- ensure campus security and monitor building access
- schedule and log fire and disaster drills
- coordinate pest control and maintenance tasks
- manage air quality monitoring
- operate school software and equipment like copy machines, laminators, dishwashers, thermostats, and air purifiers
- maintain the facility’s professional appearance
- coordinate with cleaning services and waste management
- oversee facility repairs and upgrades
- support HR with employee record management
- maintain reimbursement and check records
- assist staff with varied administrative tasks as assigned
Job Criteria
Experience
Mid Level (3-7 years)
Job Location
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