Front Desk Receptionist/Recruiting

Oakland, CA, USA|Onsite

Job Overview

Employment Type

Full-time

Compensation

Hourly

Exact $22.00

Work Schedule

Standard Hours

Benefits

Medical insurance

Dental Insurance

Vision Insurance

basic life insurance

AD&D insurance

Disability insurance

401(k) enrollment

Paid holidays

sick days

Personal Days

Job Description

Allied Universal is North America's leading security and facility services company, recognized for its commitment to providing exceptional safety and facility management solutions to a broad range of industries. With a comprehensive portfolio of services, Allied Universal has built a reputation for excellence, innovation, and professionalism. The company's workforce embraces a dynamic and welcoming work environment that encourages teamwork, professional growth, and a culture that positively impacts communities and customers it serves nationwide.

The role of the receptionist at Allied Universal's local branch serves as the vital first point of contact for visitors, clients, and employees. This position is integral to maintaining the smoothly operating front desk and supporting the branch staff with various administrative functions. The receptionist will answer and respond to incoming calls, greet and direct visitors promptly and professionally, and facilitate communication within the office. Additionally, this role includes assisting candidates with employment applications, handling pre-employment paperwork, and supporting Human Resources with personnel file maintenance and HRIS data entry. The receptionist will also be responsible for managing office supplies, maintaining organization, assisting with guard card license reporting processes, and aiding with the uniform program. This position demands strong interpersonal skills, flexibility, and a dedication to delivering excellent customer service. With a competitive pay of $22 per hour, this hourly employment opportunity offers a fulfilling career path within a respected industry leader that values diversity and inclusion.

Job Requirements

High school diploma or equivalent
Three to four years of prior receptionist and/or Human Resources or related experience
Proven excellent customer service skills and ability to be flexible, a team player and interface professionally with all levels of internal and external customers
Excellent computer skills including Microsoft Office products, Internet and websites
Prior experience using HRIS automated systems a strong plus

Job Qualifications

High school diploma or equivalent
Three to four years of prior receptionist and/or Human Resources or related experience
Proven excellent customer service skills and ability to be flexible, a team player and interface professionally with all levels of internal and external customers
Excellent computer skills including Microsoft Office products, Internet and websites
Prior experience using HRIS automated systems a strong plus

Job Duties

Maintain front desk phone system to include answering incoming calls, responding to caller inquiries, directing calls as appropriate, and taking and giving accurate messages
Assist candidates with employment applications and other pre-employment paperwork as required or needed
Assist with personnel file maintenance following corporate HR guidelines
Assist with WinTeam data entry and file maintenance as directed by Human Resource staff
Assist with guard card license reporting processes for new hires and perform weekly guard card audit reports as directed by Human Resource staff
Maintain office supplies and organization of office in general
May assist Human Resource Coordinator to maintain uniform program, including measuring and ordering initial uniforms, tracking issuance to existing personnel, collection of uniforms, and request for issuance of uniform refunds
Assist with various administrative duties as assigned by the Branch Manager or Branch Staff