Front Desk Receptionist/Administrative Assistant

Stantec is a globally recognized leader in sustainable engineering, architecture, and environmental consulting. With a firm commitment to innovation at the intersection of community, creativity, and client relationships, Stantec strives to advance communities worldwide by tackling critical issues such as climate change, digital transformation, and the future-proofing of cities and infrastructure. The company fosters a diverse and inclusive culture, encouraging varied perspectives that drive groundbreaking solutions across a spectrum of industries. Stantec's business teams encompass finance, procurement, human resources, information technology, marketing, corporate development, health, safety, security and environment (HSSE), real estate, legal, and practice services, all contributing to a collaborative workplace where every employee can thrive. At Stantec, the emphasis is on teamwork and building resilience, which powers its continuous growth and success.

This opportunity is for the Seattle Front Desk Administrative Assistant, an in-office role based at Stantec's Seattle office. The position entails working approximately 24 hours per week from 8:00 am to 5:00 pm Tuesdays through Thursdays. The role is crucial as the first point of contact for visitors, clients, and internal stakeholders, upholding Stantec’s high standards of professional and client service. The Front Desk Administrative Assistant acts as the face of the company, ensuring smooth communication flow and providing timely, accurate, and professional administrative support to the office and its staff.

Responsibilities include maintaining an organized, clean, and welcoming office environment across areas such as the lobby, kitchen or cafe, conference rooms, and storage spaces. The assistant will ensure workspaces are welcoming and properly prepared for new hires and visitors, manage phone, email, and visitor inquiries professionally by directing them as appropriate. Efficient scheduling, tracking, and coordination of meetings and the use of conference rooms are essential duties, alongside maintaining inventory for office and kitchen supplies. The role also involves managing incoming and outgoing mail and deliveries reliably, assisting with organizing special events such as lunch and learn seminars, and supporting travel arrangements and expense reporting upon direction.

Moreover, the Front Desk Administrative Assistant leads planning and logistics for internal and external office events, supports office safety initiatives in partnership with the Office Safety Environment Coordinator (OSEC), and provides administrative assistance to staff as needed. This position may also include special projects aligned with firm objectives. Candidates will need strong multitasking abilities, excellent communication skills, a high level of organization, attention to detail, and a dependable, service-oriented attitude. Proficiency in Microsoft Office Suite—including Teams, Outlook, Word, Excel, and SharePoint—is required, as well as a positive, professional demeanor suitable for the role’s front-facing responsibilities. The ideal candidate is comfortable with technology and capable of working both independently and collaboratively.

Stantec values education and experience in administrative environments. A high school diploma is mandatory, with a preference for those holding a certification, associate degree, or actively pursuing further education in a related field. Typically, candidates will have at least one year of experience in professional office settings. This role operates within a typical office environment requiring extensive computer use and extended periods of sedentary work.

This role comes with a comprehensive benefits package for part-time employees working 20 or more hours weekly, including access to medical, dental, vision plans, wellness programs, health savings and flexible spending accounts, a 401(k) plan, employee stock purchase options, life and accidental death and dismemberment insurance, disability plans, emergency travel benefits, tuition reimbursement, and paid family leave. Employees also benefit from paid holidays, vacation accrual, and paid sick leave. Stantec is committed to pay transparency, setting compensation based on individual qualifications, experience, education, and work location. Bonus eligibility applies for certain roles, and compensation for part-time roles is prorated to working hours.