Front Desk Receptionist - Law Firm (Estate Planning & Probate)
Job Overview
Employment Type
Full-time
Compensation
Hourly
Range $18.00 - $20.00
Work Schedule
Standard Hours
Benefits
Health Insurance
Dental Insurance
Vision Insurance
401(k)
Paid Time Off
Sick Time
Professional growth opportunities
Job Description
Our esteemed law firm, nestled in the heart of Salem, Oregon, specializes in estate planning, probate, and elder law. Known for our compassionate and client-centered approach, we strive to provide unparalleled legal services tailored to the unique needs of our clients. We take pride in fostering a welcoming and supportive environment, both for our clients and our staff, upholding values of integrity, respect, and professionalism throughout every interaction.
We are currently looking to expand our team by hiring a dedicated, full-time Legal Receptionist and Administrative Assistant. This in-office position operates Monday through Friday, from 8 AM to 5 PM, and offers an excellent opportunity for individuals who wish to grow their career in the legal field. As the cornerstone of our front office, the Legal Receptionist / Administrative Assistant will play a pivotal role in ensuring the smooth and efficient operations of our firm. This position requires an individual with exceptional organizational abilities, a professional demeanor, and a passion for delivering top-notch customer service.
The Legal Receptionist / Administrative Assistant will serve as the welcoming face of the firm, greeting clients warmly and creating a positive first impression. Handling a high volume of phone calls and emails, this individual will be the primary point of contact for clients, answering questions, directing inquiries, and coordinating schedules with precision. A critical aspect of this role involves managing client intake, assisting with communication efforts, and meticulously organizing both digital and physical documents and files to maintain seamless workflows.
Additionally, the role includes supporting the preparation and facilitation of client meetings, proofreading and formatting legal documents, and assisting with signing appointments. Candidates with prior legal experience will find this role particularly rewarding, though it is not a mandatory requirement. The compensation reflects a salary range of $18 to $20 per hour, dependent on experience, complemented by comprehensive benefits including health, dental, and vision insurance, a 401(k) plan, paid time off, and opportunities for professional advancement within our firm.
We are currently looking to expand our team by hiring a dedicated, full-time Legal Receptionist and Administrative Assistant. This in-office position operates Monday through Friday, from 8 AM to 5 PM, and offers an excellent opportunity for individuals who wish to grow their career in the legal field. As the cornerstone of our front office, the Legal Receptionist / Administrative Assistant will play a pivotal role in ensuring the smooth and efficient operations of our firm. This position requires an individual with exceptional organizational abilities, a professional demeanor, and a passion for delivering top-notch customer service.
The Legal Receptionist / Administrative Assistant will serve as the welcoming face of the firm, greeting clients warmly and creating a positive first impression. Handling a high volume of phone calls and emails, this individual will be the primary point of contact for clients, answering questions, directing inquiries, and coordinating schedules with precision. A critical aspect of this role involves managing client intake, assisting with communication efforts, and meticulously organizing both digital and physical documents and files to maintain seamless workflows.
Additionally, the role includes supporting the preparation and facilitation of client meetings, proofreading and formatting legal documents, and assisting with signing appointments. Candidates with prior legal experience will find this role particularly rewarding, though it is not a mandatory requirement. The compensation reflects a salary range of $18 to $20 per hour, dependent on experience, complemented by comprehensive benefits including health, dental, and vision insurance, a 401(k) plan, paid time off, and opportunities for professional advancement within our firm.
Job Requirements
- Prior experience as a receptionist administrative assistant or front desk coordinator welcomed but not required
- strong organizational and multitasking skills
- excellent communication and customer service skills
- ability to work in a fast-paced environment with frequent interruptions
- proficiency with office software and general office equipment
- professional reliable and detail-oriented
Job Qualifications
- High school diploma or equivalent
- prior experience as a receptionist administrative assistant or front desk coordinator preferred
- strong communication skills
- familiarity with office software and general office equipment
- ability to multitask and work in a fast-paced environment
- professional and detail-oriented
- previous legal experience a plus
Job Duties
- Serve as the front desk receptionist greeting clients and creating a welcoming environment
- answer and direct a high volume of phone calls and emails
- schedule client appointments and manage calendars
- assist with client intake and communication
- scan organize and maintain digital and physical files
- open new client files and assist with administrative workflows
- prepare mail and route correspondence
- prepare conference rooms and assist with client meetings
- proofread and format legal documents
- assist with client signing appointments and notarize documents
- maintain confidentiality of sensitive legal information
Job Criteria
Experience
No experience required
Job Location
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