Front Desk Receptionist

Salt Lake City, UT, USA|Onsite

Job Overview

Employment Type

Part-time

Compensation

Type:

Hourly

Rate:

Range $22.00 - $23.00

Benefits

Health Insurance

Paid Time Off

Retirement Plan

Professional development opportunities

Employee wellness programs

Paid holidays

Career advancement opportunities

Job Description

The hiring establishment is a reputable workplace services department affiliated with a university campus, recognized for its commitment to providing excellent facility management and administrative support services. Dedicated to maintaining a professional and efficient office environment, the department plays a pivotal role in supporting building operations and ensuring smooth day-to-day activities within the campus facilities. This organization prioritizes a culture of customer service, teamwork, and continuous improvement to meet the needs of tenants, staff, and visitors alike.

The role of Front Desk Receptionist with this department is a full-time position offering a competitive pay rate range of $22.00 ... Show More

Job Requirements

associate degree in business or equivalency (one year of education can be substituted for two years of related work experience)
three years full-time secretarial experience
demonstrated human relations and effective written and verbal communication skills
knowledge of basic bookkeeping practices preferred
direct supervisory experience preferred
applicants must demonstrate the potential ability to perform the essential functions of the job as outlined in the position description

Job Qualifications

associate degree in business or equivalency (one year of education can be substituted for two years of related work experience)
three years full-time secretarial experience
demonstrated human relations and effective written and verbal communication skills
knowledge of basic bookkeeping practices preferred
direct supervisory experience preferred
familiarity with AV equipment and Zoom class monitoring preferred

Job Duties

performs reception duties, handling incoming calls, greeting and directing guests, processing mail
assists building engineers and facility managers with dispatching day porter, data entry, and scheduling vendors
provides administrative support to upper-level department management scheduling and supporting meetings, recording, and publishing meeting minutes, drafting correspondence and transmittals
orders office supplies, catering, and other goods/materials in accordance with established budgets and procedures
prepares correspondence including composing routine letters and tenant communications, emails, maps, and memos
prepares reports and materials using Microsoft Excel, Word, and PowerPoint
assists facility manager with basic diagnostics of AV equipment in conference rooms
provides exceptional customer service and acts as a liaison between the department, tenants and their customers
organize setup/cleanup for events being held in the building
creates and updates forms, policies, building rules and regulations, maps and floorplans, and other documents
tracks utility consumption through updating established utility profiles and Energy Star website
updates and maintains tenant directories and departmental contact lists
uses computerized maintenance software to track labor hours
maintains electronic and hard copy departmental files
process work orders associated with building access and parking permits
assists department with business planning, goal setting, and development of departmental policies, procedures, and budgets
collects, organizes, and analyzes data and information for specialized reports
assists with the implementation of department and University policies and procedures
proactively provides additional general office support, making recommendations as appropriate

Job Location

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