Front Desk Coordinator

Reno, NV, USA|Onsite

Job Overview

Compensation

Hourly

Range $21.00 - $23.00

Work Schedule

Standard Hours

Benefits

Health Insurance

Paid Time Off

Retirement Plan

Employee assistance program

Professional development opportunities

Job Description

Our organization, based in Reno, Nevada, is growing and committed to providing exceptional service and support to our members and visitors. We are a dynamic and expanding company that values professionalism, accuracy, and a welcoming atmosphere in our workplace. We are currently seeking a detail-oriented and personable Front Desk Coordinator to join our team. This contract-to-permanent role offers a unique opportunity for individuals who thrive in organized, people-focused environments and enjoy handling a variety of administrative duties. The Front Desk Coordinator will play a pivotal role in ensuring smooth daily operations by managing front office activities, addressing member needs, and serving as the initial point of contact for visitors and callers. This position is ideal for someone who values creating a positive first impression and is adept at multitasking in a fast-paced setting.

The Front Desk Coordinator will be instrumental in maintaining an efficient and well-ordered office environment. This role involves welcoming members and visitors with courtesy, managing a multi-line phone system, processing payments with precision, and maintaining accurate records. The successful candidate will also assist with office events and meetings, contributing to a collaborative and organized workplace culture. Additionally, this position requires flexibility and a proactive approach to support different departments as needed, making it a key contributor to the overall success of the organization. We encourage candidates who are detail-oriented, approachable, and eager to contribute to a growing organization's operational excellence to apply.

Job Requirements

High school diploma or equivalent
Previous front desk or administrative experience preferred
Effective communication skills
Proficiency with multi-line phone systems
Basic payment processing skills
Strong organizational abilities
Capability to multitask efficiently
Ability to maintain a professional and welcoming demeanor
Willingness to assist with event coordination and office logistics

Job Qualifications

High school diploma or equivalent
Previous experience in a receptionist or front desk role preferred
Strong communication and interpersonal skills
Proficient in handling multi-line phone systems
Basic knowledge of payment processing
Well-organized with strong attention to detail
Ability to multitask and manage time effectively
Comfortable working in a fast-paced environment
Proactive attitude with a willingness to support various departments

Job Duties

Welcome members and visitors in a courteous manner
Provide assistance with routine inquiries and direct to appropriate staff or department
Manage a multi-line phone system by answering incoming calls promptly
Transfer calls accurately and take clear messages when needed
Process payments with attention to detail and maintain accurate supporting records
Organize, sort, and file documents alphabetically to ensure easy access and up-to-date records
Provide general receptionist and administrative support to maintain an efficient front desk environment
Assist with office events, gatherings, and union meetings by supporting preparation, coordination, and logistics
Build working knowledge across departments to offer flexible support as business needs change
Help maintain neat common areas and front office materials to keep the workplace organized and welcoming