Front Desk Coordinator

Redwood City, CA, USA|Onsite

Job Overview

Compensation

Type:

Hourly

Rate:

Range $19.00 - $24.00

Benefits

Flexible work schedule

opportunities for professional development

Supportive team environment

comprehensive training

Employee engagement programs

Access to ergonomic office setups

Participation in emergency response team

Job Description

The hiring company is a dynamic organization with a focus on fostering a productive and efficient work environment, located at Redwood Shores. Known for its commitment to excellence and continuous improvement, the company thrives in managing operations and facilities to support its workforce and business activities effectively. This well-established company offers a structured yet flexible work schedule from 8:00 am to 5:00 pm daily, with adjustments as business needs arise, reflecting its agile approach to workplace management and employee satisfaction.

The role offered is a hybrid position combining Office Administration and Operations with Facilities Management responsibilities, equally divided t... Show More

Job Requirements

Minimum 5 years administrative or office experience in a fast-paced environment
College degree in a field related to the position
Excellent oral and good written communication skills
Good interpersonal and team working skills
Ability to complete basic physical security classes for reception
Good analytical skills to compile statistical data and detect inconsistencies
Experience with access control applications
Ability to work in a fast-paced, high-pressure environment
Self-starter able to adapt to changing priorities and work on multiple projects
Good telephone and customer service skills
Proficiency with Windows, Excel, and PowerPoint
High energy level and positive outlook with initiative

Job Qualifications

College degree in a field related to the position
Minimum 5 years administrative or office experience in a fast-paced environment
Excellent oral and good written communication skills
Good interpersonal and team working skills
Ability to complete basic physical security classes for reception
Good analytical skills to compile statistical data and detect inconsistencies
Experience with access control applications
Ability to work in a fast-paced, high-pressure environment
Self-starter able to adapt to changing priorities and work on multiple projects
Good telephone and customer service skills
Proficiency with Windows, Excel, and PowerPoint
High energy level and positive outlook with initiative

Job Duties

Manage primary receptionist responsibilities such as answering phones, voicemails, greeting visitors and customers
Process invoices and track expenses
Prepare and maintain files, reports, records, and detailed departmental data
Coordinate monthly facility invoices with accounts receivable and purchase order procedures
Manage hoteling reservations and workstations
Coordinate headquarters event catering including ordering, routing, and tracking catered meals
Coordinate emergency procedures with building and team
Oversee employee and equipment relocations and maintain an updated roster
Arrange desk management for new hires and terminated employees and coordinate with IT for equipment setup and removal
Order office supplies and vending and pantry supplies
Provide support and backup to other positions in facilities and administration
Assign daily facility tickets and track completion progress
Complete facility tickets for site requests
Manage access badge creation and maintenance for global offices
Coordinate and monitor lobby security during office hours
Manage shipping and receiving at headquarters
Manage ergonomic program for employees in various locations
Participate as an emergency response team member
Advise on space planning and design of floor space and workstations
Perform preliminary space planning to guide internal team and vendors
Coordinate purchasing of office furniture and equipment
Serve as primary contact with building management and security
Monitor environmental controls
Handoff daily after-hour activity planning to security operations center

Job Location

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