Job Overview
Employment Type
Part-time
Benefits
Equal opportunity employer
supportive work environment
Professional development opportunities
Paid Time Off
Flexible working hours
Job Description
The hiring organization is a community-focused establishment that prioritizes exceptional service and communication within its environment. This company operates with a strong emphasis on creating a welcoming atmosphere for residents, families, visitors, and team members alike. The organization values confidentiality, professionalism, and an efficient workflow that supports its administrative and operational functions. It serves as a hub for the community by managing communications, correspondence, and various office duties that contribute to the smooth running of daily activities.
The role being offered is that of a Concierge, which acts as a linchpin for the organization’s reception and administrative functions. The Con... Show More
The role being offered is that of a Concierge, which acts as a linchpin for the organization’s reception and administrative functions. The Con... Show More
Job Requirements
- High school diploma or equivalent
- At least one-year previous experience in a clerical or reception role
- Strong organizational skills
- Ability to follow-up
- Detail-oriented
- Ability to multi-task
- Prioritize projects and objectives while meeting deadlines
- Proficient computer skills utilizing Microsoft Office, Excel, and Adobe
- Strong customer service skills
Job Qualifications
- High school diploma or equivalent
- At least one-year previous experience in a clerical or reception role
- Strong organizational skills with attention to detail
- Proficient in Microsoft Office, Excel, and Adobe
- Strong customer service skills
- Ability to multitask and prioritize projects and objectives
- Effective communication skills
- Ability to maintain confidentiality and adhere to privacy policies
Job Duties
- Receive and separate incoming mail
- Distribute incoming and outgoing mail
- Assist in ordering supplies
- Receive community guests and act as liaison for the President, department heads and others
- Run errands outside the community, especially the post office and bank as assigned
- Set up and maintain files
- Answer phones and keep log as directed
- Assist bookkeeper with billing
- Maintain receipts register and cash receipt book
- Maintain confidentiality of all pertinent personnel information in accordance with the Privacy Act and established personnel policies
- Develop, implement and maintain an adequate personnel-filing system
- Type documents, reports, letters, etc.
- Create and maintain an atmosphere of warmth, optimism and interest in the needs of residents, families, visitors and coworkers
- Recognize, respond and/or report resident emergency immediately
- Maintain strict confidentiality on all community data
- Communicate with and support residents, families, visitors, etc.
- Maintain the privacy of records, conditions and other information relating to residents, employees and the community
- Perform emergency procedures such as Cardiopulmonary Resuscitation (CPR)
- Perform other related duties as assigned by the President
Job Location
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