Job Overview
Employment Type
Full-time
Compensation
Type:
Hourly
Rate:
Range $22.85 - $23.91
Benefits
Dental Insurance
Health Insurance
Paid Time Off
Vision Insurance
Job Description
Thompson's Point is a vibrant cultural destination located on the scenic Portland waterfront in Maine. Known widely for its dynamic and diverse array of offerings, it hosts a variety of concerts, festivals, private events, and bustling community markets that attract locals and visitors alike. The venue is a hub of entertainment and community engagement, featuring well-loved establishments such as the Children's Museum and Theatre of Maine, Bissell Brothers Brewing, and Leisure Time Cocktail Company among others. This fusion of cultural, culinary, and recreational spaces makes Thompson's Point an iconic and beloved part of Portland’s landscape, serving as a focal point for celebration, education, and community interaction. With its commitment to delivering unforgettable experiences, Thompson's Point fosters a vibrant and collaborative workplace environment where passion and creativity thrive.Show More
The role of Finance & Events Coordinator at Thompson's Point is a unique and dynamic position ideally suited for candidates who enjoy a blend of financial management and event operations within a creative, fast-paced setting. This full-time on-site role reports into the Finance and Events Department and plays an essential part in maintaining the financial integrity and smooth operation of events held at the venue. With a salary range of $22.85 to $23.91 per hour, the position combines responsibilities such as managing accounts payable and receivable with event administration tasks that involve coordination of vendors, licensing, and ticketing support.
Specifically, the Finance & Events Coordinator is instrumental in processing incoming invoices, managing billing through QuickBooks, and ensuring accurate tracking and reconciliation of payments. These finance tasks are complemented by vital event operational duties, including scheduling security and police attendance, managing vendor applications, and tracking licenses and contracts for a wide range of events from concerts to community markets. The role also demands strong communication skills for coordinating between sales, operations teams, event clients, and vendors, as well as attention to detail in maintaining office supplies and supporting special projects.
Ideal candidates will bring 1-3 years of relevant experience in accounts payable/receivable or event administration, proficiency with QuickBooks and Microsoft Office Suite, and demonstrated abilities in organizational and multitasking skills. The position also values personal qualities such as patience, a good sense of humor, and the ability to give and receive constructive feedback effectively. Experience in the food, beverage, or hospitality sectors enhances candidacy, but is not mandatory.
Thompson's Point offers a vibrant, team-oriented workplace culture enriched by access to a variety of cultural and community events. Employees benefit from opportunities for professional growth, a supportive and energetic work environment, and a comprehensive benefits package that includes health care coverage, dental and vision insurance, and generous paid time off. This role represents an excellent opportunity for individuals looking to develop their careers in finance and event coordination within one of Portland’s most iconic destinations.Show Less
Specifically, the Finance & Events Coordinator is instrumental in processing incoming invoices, managing billing through QuickBooks, and ensuring accurate tracking and reconciliation of payments. These finance tasks are complemented by vital event operational duties, including scheduling security and police attendance, managing vendor applications, and tracking licenses and contracts for a wide range of events from concerts to community markets. The role also demands strong communication skills for coordinating between sales, operations teams, event clients, and vendors, as well as attention to detail in maintaining office supplies and supporting special projects.
Ideal candidates will bring 1-3 years of relevant experience in accounts payable/receivable or event administration, proficiency with QuickBooks and Microsoft Office Suite, and demonstrated abilities in organizational and multitasking skills. The position also values personal qualities such as patience, a good sense of humor, and the ability to give and receive constructive feedback effectively. Experience in the food, beverage, or hospitality sectors enhances candidacy, but is not mandatory.
Thompson's Point offers a vibrant, team-oriented workplace culture enriched by access to a variety of cultural and community events. Employees benefit from opportunities for professional growth, a supportive and energetic work environment, and a comprehensive benefits package that includes health care coverage, dental and vision insurance, and generous paid time off. This role represents an excellent opportunity for individuals looking to develop their careers in finance and event coordination within one of Portland’s most iconic destinations.Show Less
Job Requirements
- High school diploma or equivalent
- 1-3 years of relevant work experience in accounts payable/accounts receivable or event coordination
- Proficiency with QuickBooks
- Strong organizational skills
- Effective communication abilities
- Ability to multitask and work under pressure
- Willingness to work on-site in Portland, Maine
- Ability to collaborate with diverse teams
- Basic understanding of event operations and finance processes
Job Qualifications
- 1-3 years of experience in accounts payable/accounts receivable or event administration
- Proficiency in QuickBooks and Microsoft Office Suite preferred
- Strong organizational and communication skills
- Ability to multitask and work collaboratively in a fast-paced environment
- Patience and a sense of humor
- Ability to give and accept constructive feedback
- Experience in event coordination or the food, beverage, or hospitality industry is a plus
Job Duties
- Process incoming mail, checks, and invoices
- Enter and manage accounts payable in QuickBooks, including recurring and one-time invoices
- Coordinate with internal teams to verify invoice accuracy and coding
- Generate and track accounts receivable invoices for events, rentals, and services
- Reconcile payments and update internal systems such as Perfect Venue
- Confirm electronic payments with sales and operations teams
- Schedule security and police for events in collaboration with event staff
- Track and renew licenses including liquor, health, and safety
- Process vendor applications and confirmations for Self-Sponsored Events
- Support Eventbrite ticketing setup and reporting as needed
- Make bank runs for cash deposits as needed
- Handle contracting and tracking of payments for food trucks, musicians, and other vendors for Thompson's Point Presents self-sponsored events
- Handle outreach to event clients to follow up on overdue payments as needed
- Maintain office supply inventory and manage reordering
- Assist with general administrative tasks and special projects
- Perform other related duties as the position evolves
Job Location
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