Fall 2026* Part-time Administrative Assistant

Thomas MacLaren School is a reputable private K-12 educational institution located in Colorado Springs, Colorado. It is dedicated to providing a rigorous and supportive learning environment that fosters academic excellence, personal growth, and social responsibility among its students. The school emphasizes a commitment to individualized learning and ensures that every student receives the attention and resources they need to succeed. Thomas MacLaren School prides itself on a collaborative culture that engages students, families, faculty, and staff as an educational community committed to its mission and vision. With a strong foundation in educational standards and community service, the school maintains a welcoming and inclusive environment where all members can thrive.

The Administrative Assistant at Thomas MacLaren School plays a crucial role in supporting the school's leadership and community. Reporting to the Front Desk Lead, this non-exempt, hourly position offers a pay range of $16.00 to $17.00 per hour and includes comprehensive benefits for those contracted for 30 hours or more weekly. The benefits cover 100% of base insurance premiums, including health, dental, vision, long-term and short-term disability, accidental death and dismemberment, and life insurance.

In this role, the Administrative Assistant is responsible for a variety of important administrative tasks that ensure smooth daily operations and an inviting atmosphere for visitors, students, and staff alike. Key duties include managing daily attendance records, updating student attendance in PowerSchool, communicating with parents and staff about attendance issues, verifying absences, and ensuring the accuracy of attendance data. The assistant also supports the front desk by greeting visitors with professionalism and friendliness, handling multiple tasks efficiently, and providing administrative support to faculty and staff. Additional responsibilities include assisting with classroom supply management and setup, maintaining communication channels between families and staff, and supporting inventory management and volunteer coordination.

This position requires someone who is resourceful, detail-oriented, and eager to contribute positively to the MacLaren community. The assistant may also act as delegated health staff when necessary and is expected to help maintain the cleanliness and organization of adjacent work areas such as the waiting area and staff kitchen. The position demands a committed individual with excellent computer, organizational, verbal, and written communication skills who embraces the mission and vision of Thomas MacLaren School. Two or more years of experience in an administrative capacity, preferably within schools, are highly valued.

This is a dynamic, community-focused role essential to facilitating the daily administrative functions that keep the school running effectively. The administrative assistant's interaction with students, families, faculty, and staff makes this a highly fulfilling position for those interested in contributing to education in a meaningful way. The role requires the ability to shift quickly between multiple tasks without losing continuity, strengthening the overall efficiency and responsiveness of the school’s front desk operations. Overall, this job offers an excellent opportunity to join a respected educational institution committed to excellence and community engagement.