Fall 2026 & Spring 2027: Events & Conferences Services Assistant

Chatham University, a distinguished institution committed to academic excellence and student success, invites applications for the position of Events and Conferences Services Assistant. As a vibrant university that values fostering multiculturalism and inclusivity, Chatham provides an enriching environment for students eager to grow both academically and professionally. The university's Events and Conferences Services Department plays a pivotal role in coordinating a diverse spectrum of events and conferences that enrich the campus community and support academic and extracurricular engagement. The department embraces a collaborative and dynamic approach to event planning, ensuring that various occasions from academic conferences to social gatherings run seamlessly and professionally. If you are a student who is detail-oriented, organized, and enthusiastic about gaining hands-on experience in event management, this role at Chatham University can serve as a significant stepping stone in your career journey. This position is ideally suited for students who are looking to blend academic pursuits with practical work experience in an adaptable work setting. The employment schedule is flexible, allowing students to balance their academic duties with work commitments effectively. The position is available for the 2026-2027 academic year, from August 2026 to May 2027, with 15-19 hours of work per week, including potential work during mornings, evenings, and weekends depending on the events scheduled. The role encompasses both remote and on-campus work, accommodating different needs based on students' class schedules. Chatham University encourages applications from both undergraduate and graduate students who wish to immerse themselves in the nuances of event coordination and learn from experienced professionals in the field.

The Events and Conferences Services Assistant will play a crucial role in supporting the planning and execution of various events, ensuring a high standard of logistical and administrative assistance. This position is instrumental in helping the Events Manager manage day-to-day tasks related to event organization, from facilitating communication with clients to managing logistics such as venue setup, catering, and audiovisual requirements. Candidates will gain comprehensive knowledge in using event scheduling platforms and will have opportunities to interact closely with different campus departments and external vendors. Furthermore, the role demands strong verbal and written communication skills, a creative flair, and the ability to multitask efficiently in a fast-paced environment. This assistant will also contribute to promoting events via social media channels and managing reservations efficiently. The flexible work arrangement combined with the wide range of responsibilities offers students invaluable exposure to the full event management lifecycle, enhancing both their skill set and professional portfolio. Chatham University is committed to diversity, equity, and inclusion, fostering a workplace where students from all backgrounds feel valued and empowered to succeed. As an equal opportunity employer, the university encourages students from diverse communities to apply and grow within this supportive environment.