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Fall 2026 & Spring 2027: Events & Conferences Services Assistant
Job Overview
Employment Type
Internship
Part-time
Compensation
Hourly
Range $16.75 - $23.75
Work Schedule
Flexible
Day Shifts
Weekend Shifts
Benefits
flexible schedule
remote work options
hands-on experience
Skill development
Networking opportunities
inclusive work environment
professional growth
Job Description
Chatham University, a distinguished institution committed to academic excellence and student success, invites applications for the position of Events and Conferences Services Assistant. As a vibrant university that values fostering multiculturalism and inclusivity, Chatham provides an enriching environment for students eager to grow both academically and professionally. The university's Events and Conferences Services Department plays a pivotal role in coordinating a diverse spectrum of events and conferences that enrich the campus community and support academic and extracurricular engagement. The department embraces a collaborative and dynamic approach to event planning, ensuring that various occasions from academic conferences to social gatherings run... Show More
Job Requirements
- must be a current student
- able to work 15-19 hours per week between August 2026 and May 2027
- flexible availability including some evenings and weekends
- proficiency in Microsoft Office Suite
- strong communication skills
- ability to manage multiple tasks
- willingness to work both remotely and on campus
- able to work independently and in a team
- interest in event planning and customer service
- basic knowledge of social media platforms
- interest in gaining hands-on event management experience
Job Qualifications
- must be a current student
- undergraduate and graduate students are welcome to apply
- experience assisting with in-person events, including designing invitations, is preferred
- familiarity with MyChatham and additional systems (Help Desk, Tools, Happenings Manager, Eventbrite, Localist, Facility Ticket Submissions, ASTRA, Catertrax) is a plus
- prior experience in event planning or customer service is beneficial but not required
- proficiency in Microsoft Office Suite (Word, Excel, PowerPoint)
- experience with social media (Instagram)
- experience with or knowledge of Zoom Pro and Microsoft Teams
- strong verbal and written communication skills, with an outgoing and creative approach
- detail-oriented, organized, and able to manage multiple tasks simultaneously
- ability to work both independently and collaboratively while meeting deadlines
- willingness to work evenings and weekends as needed
- flexibility to work both remotely and on campus as required
Job Duties
- provide administrative and logistical support to the Events Manager for in-person events
- manage the Events inbox and follow up with internal and external clients
- attend weekly meetings with the Events Manager
- assist with submitting facility setup, audiovisual, and catering requests
- participate in venue walkthroughs with the Events Manager
- maintain the Events Manager's scheduling calendar
- assist with submitting and tracking purchase orders and invoices
- track and log all internal and external events, catering orders, and related documentation
- serve as a representative of the Events and Conferences Services Department when the Manager is unavailable
- create and post events using the Localist platform
- create and post on Events and Conference Services Instagram
- reserve event spaces using the reservation system (ASTRA)
- develop a working knowledge of campus spaces, room setups, catering requirements, and audiovisual needs
- maintain event timelines and checklists to ensure tasks are completed on schedule
- be available to work some evenings and weekends
Job Criteria
Experience
Entry Level (1-2 years)
Job Location
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