Facility Operations Assistant Coordinator - Part Time (Contract)
Job Overview
Employment Type
Temporary
Compensation
Hourly
Range $25.00 - $30.00
Work Schedule
Day Shifts
Fixed Shifts
Benefits
Health Insurance
Dental Insurance
Paid Time Off
overtime pay
Flexible Shifts
Job Description
Vertex Pharmaceuticals is a global biotechnology company dedicated to discovering, developing, and commercializing transformative medicines for people with serious diseases. Known for pioneering advances in the treatment of cystic fibrosis, Vertex continues to expand its focus into other serious diseases with substantial unmet medical needs, including pain, sickle cell disease, and gene editing technologies. With cutting-edge research and development facilities, Vertex fosters an innovative and inclusive work environment committed to improving patient outcomes around the world. The company operates with a mission to bring new hope to patients and their families through groundbreaking science and dedicated teamwork.
The Temporary Facility-Operations Assistant Coordinator role at Vertex Pharmaceuticals is a vital support position aimed at enhancing the efficiency and smooth operation of the facility's day-to-day activities. This temporary assignment, lasting 6 months with the option to extend, offers a competitive pay range of $25 to $30 per hour and requires availability Tuesday through Thursday from 7:00 a.m. to 3:00 p.m. As a Facility-Operations Assistant Coordinator, the individual will assist in a diverse range of activities related to catering, site services, and general administrative support. This includes receiving and setting up breakfast deliveries, managing vendor interactions, maintaining cleanliness and stock levels in kitchen and conference room areas, and supporting on-site event setup and breakdown.
In addition to catering responsibilities such as stocking kitchen supplies, managing coffee machines, and ensuring conference rooms are ready with beverages, this role plays an important part in maintaining the overall facility appearance and functionality. Duties encompass wiping down meeting spaces, dusting work surfaces, distributing mail, and assisting with new hire desk setups and furniture moves. The successful candidate will also handle various administrative tasks including managing receipts, updating shared calendars, and maintaining budget spreadsheets to reflect monthly expenditures.
This role requires flexibility and the ability to pivot quickly to ad hoc requests or special projects, demonstrating strong organizational skills and attention to detail. Working as part of the Site Services team, this position contributes significantly to the positive work environment by ensuring operational excellence and hospitality standards are upheld. The temporary nature of the role through a third-party agency partner provides an excellent opportunity for individuals looking to gain valuable experience in facility management within a dynamic biotech setting. Candidates can expect to receive overtime pay consistent with federal and state regulations during the tenure of this engagement.
The Temporary Facility-Operations Assistant Coordinator role at Vertex Pharmaceuticals is a vital support position aimed at enhancing the efficiency and smooth operation of the facility's day-to-day activities. This temporary assignment, lasting 6 months with the option to extend, offers a competitive pay range of $25 to $30 per hour and requires availability Tuesday through Thursday from 7:00 a.m. to 3:00 p.m. As a Facility-Operations Assistant Coordinator, the individual will assist in a diverse range of activities related to catering, site services, and general administrative support. This includes receiving and setting up breakfast deliveries, managing vendor interactions, maintaining cleanliness and stock levels in kitchen and conference room areas, and supporting on-site event setup and breakdown.
In addition to catering responsibilities such as stocking kitchen supplies, managing coffee machines, and ensuring conference rooms are ready with beverages, this role plays an important part in maintaining the overall facility appearance and functionality. Duties encompass wiping down meeting spaces, dusting work surfaces, distributing mail, and assisting with new hire desk setups and furniture moves. The successful candidate will also handle various administrative tasks including managing receipts, updating shared calendars, and maintaining budget spreadsheets to reflect monthly expenditures.
This role requires flexibility and the ability to pivot quickly to ad hoc requests or special projects, demonstrating strong organizational skills and attention to detail. Working as part of the Site Services team, this position contributes significantly to the positive work environment by ensuring operational excellence and hospitality standards are upheld. The temporary nature of the role through a third-party agency partner provides an excellent opportunity for individuals looking to gain valuable experience in facility management within a dynamic biotech setting. Candidates can expect to receive overtime pay consistent with federal and state regulations during the tenure of this engagement.
Job Requirements
- High school diploma or equivalent
- prior experience in facility operations or administrative support preferred
- ability to work Tuesday through Thursday from 7:00 a.m. to 3:00 p.m.
- ability to lift and move moderate weights as required
- reliable and punctual
- strong communication skills
- ability to follow safety guidelines and facility protocols
Job Qualifications
- High school diploma or equivalent
- prior experience in facility operations or administrative support preferred
- strong organizational and multitasking skills
- excellent communication and interpersonal skills
- ability to work independently and as part of a team
- basic computer proficiency including Microsoft Office or equivalent
- attention to detail
- ability to adapt to changing priorities and last minute requests
Job Duties
- Receive breakfast deliveries from vendors
- assist with vendor deliveries and box breakdown
- clean up lunchroom and kitchenette throughout the day
- stock and refresh snacks daily
- fill and clean coffee machines
- stock kitchen supplies
- stock coffee bar
- assist with event setup and breakdown
- assist with catered lunch and site lunch setup and catered meeting requests
- ensure conference rooms are stocked with beverages
- escort service vendors as needed
- events setup and breakdown, assist with other needs and special events as needed
- identify and list items that need restocking for purchase and share with facilities coordinator
- check food and beverage items expiry dates and discard expired items weekly
- reset and wipe down conference room tables daily
- clean and erase office conference room and bookable offices wipe boards daily
- morning walk through office upkeep, e.g., pull up window blinds
- clean hybrid desk locations and weekly desk and office dusting
- dust work surfaces and windowsills weekly
- sort and distribute mail
- new hire desks set-up, e.g., add new hire name tags to office and cubicles, desk, drawers wipe down
- clean offices and cubicle locations upon staff departure
- assist with room and furniture moves
- maintain receipts by scanning and uploading to appropriate files
- assist with maintaining shared calendar for site services teams with accurate and timely updates of events and visitors
- maintain budget spreadsheet to accurately reflect monthly spend
- assist with other document management as needed
- respond to ad hoc and other requests and be able to pivot with last minute requests
Job Criteria
Experience
Entry Level (1-2 years)
Job Location
Your Profile Is Visible To Hiring Managers Across OysterLink.
We'll match you with best jobs
Get job offers faster
Search For More Opportunities:
How Candidates Get Hired Faster
Apply to 2–3 similar roles
Complete profile & get best matches
Check new opportunities daily
