Facilities Coordinator

Food Bank for the Heartland is a dedicated nonprofit organization that has been connecting communities with essential food resources and hope since 1981. Focused on the critical mission to fight hunger, Food Bank for the Heartland collaborates with a wide network of individuals, organizations, food manufacturers, distributors, grocery stores, the USDA, and Feeding America to procure and purchase food supplies. This collective effort involves leadership, employees, partners, volunteers, and donors all working in unison to increase the reach into more communities and serve more people facing food insecurity. As new challenges arise, Food Bank for the Heartland remains adaptable and prepared to meet those needs with determination and compassion.

Food Bank for the Heartland embodies a philosophy rooted deeply in its core mission, vision, and values, emphasizing that every service, program, and decision must support their goal of eliminating hunger throughout the Heartland region. The organizational culture is committed to inclusivity, growth, community involvement, and fostering a welcoming environment for all team members.

The Facilities Coordinator position at Food Bank for the Heartland plays an integral role in ensuring the organization's facilities operate smoothly and efficiently. Supported by the Facilities Administrator, this full-time, non-exempt role focuses on coordinating maintenance efforts that support the infrastructure needed to meet the organization’s ongoing mission. The Facilities Coordinator will take a hands-on approach to responding promptly to unplanned repair needs such as property damage, equipment failures, and fleet issues by coordinating with internal stakeholders and external vendors. In addition, they will assist in developing and implementing preventative maintenance schedules for building systems including HVAC, plumbing, electrical, pest control, as well as for equipment and fleet maintenance.

Safety is a key priority in this role, with the Facilities Coordinator championing safety throughout the organization. This involves coordination with safety committees and supporting safety-related functions such as inspections, fire and tornado drills, and compliance training. Acting as a communication hub for facility-related inquiries, the Facilities Coordinator ensures that team members across departments are informed of updates, procedures, and policies while providing tailored facility solutions.

This role also involves assisting with event logistics and equipment setup alongside the Facilities Administrator, Executive Team, and External Affairs. Collaboration and strengthening a strong safety culture are important aspects, particularly in evaluating reported safety concerns and repairs. The Facilities Coordinator will also be closely involved with janitorial services, responsible for periodic and deep cleaning, exterior upkeep, waste management, and coordinating outsourced janitorial teams. Other duties within the scope of practice may also be assigned.

The position requires a commitment to the Food Bank’s mission and values, proficiency with Microsoft Office and facilities management or inspection software, excellent interpersonal skills, organizational abilities, and a passion for thriving in a fast-paced environment. Physical requirements include the ability to lift up to 50 pounds, withstand varied working conditions, and operate a scissor lift at different heights. Experience driving a 16-foot box truck is preferable.

The ideal candidate has at least two years of proven experience in facilities or maintenance roles, demonstrates competency with software specific to the field, and ideally, has experience operating a scissor lift. Lived experience related to systemic racism or marginalization is considered a plus. This vital role helps ensure that Food Bank for the Heartland's facilities function effectively so the organization can focus on its impactful service to the community. Food Bank for the Heartland is proud to offer a welcoming, inclusive workplace culture committed to diversity, equity, and support for staff development.