Job Overview
Employment Type
Full-time
Compensation
Salary
Range $39,800.00 - $49,400.00
Work Schedule
Flexible
Benefits
Health Insurance
Dental Insurance
vision coverage
retirement plans
wellness programs
Paid holidays
Paid Time Off
Educational Reimbursement
Parental leave
family support benefits
Job Description
Our client is an innovative legal services organization renowned for delivering exceptional legal solutions across multiple jurisdictions. This prestigious establishment prides itself on a commitment to excellence, providing comprehensive, client-focused legal and professional services within a dynamic and fast-paced corporate environment. Established as a leader in the legal sector, the organization supports a diverse clientele with extensive expertise and cutting-edge legal knowledge. They foster a collaborative work culture that promotes professional growth, operational efficiency, and a positive client experience.
The Facilities Assistant role is an essential position within this respected legal services organization, designed to support office operations, administrative functions, and enhance the client experience. The Facilities Assistant will oversee daily office support activities including facilities management, procurement, reception, and catering services. This role demands a balance of organizational skills, attention to detail, and excellent communication to ensure a seamless and welcoming workplace. The Facilities Assistant coordinates with building management, engineers, security, vendors, and internal teams to maintain a safe, efficient, and productive office environment.
This role also involves executing procurement duties such as ordering supplies and managing inventory, processing invoices, and administering access control through the issuance and oversight of office keys and access cards. Facilities upkeep is a critical aspect of this position, including performing routine inspections, troubleshooting minor repairs, and ensuring compliance with cleanliness and safety standards. The Facilities Assistant will also be responsible for managing conference room logistics including scheduling, setup, and equipment configuration, as well as offering backup support for reception and catering, thereby contributing to excellent client and visitor interactions.
Ideal candidates will possess a bachelor’s degree or equivalent experience in facilities management, office operations, or related fields coupled with proven experience in a corporate environment. Proficiency in Microsoft Office Suite is essential, with knowledge of facilities management software being an advantage. Strong interpersonal skills, reliability, and a proactive approach to urgent requests are vital to succeed in this role. Physical ability to lift up to 50 pounds and flexibility to work overtime when necessary are required. Additional benefits include a comprehensive package covering health, dental, vision, retirement plans, wellness programs, paid holidays, parental leave, and educational reimbursement. This position provides a unique opportunity for candidates eager to make a substantive career impact by fostering a safe, organized, and client-centered workplace within a prestigious legal services firm. We encourage motivated individuals passionate about office facilities and client service excellence to apply and join this forward-thinking organization.
The Facilities Assistant role is an essential position within this respected legal services organization, designed to support office operations, administrative functions, and enhance the client experience. The Facilities Assistant will oversee daily office support activities including facilities management, procurement, reception, and catering services. This role demands a balance of organizational skills, attention to detail, and excellent communication to ensure a seamless and welcoming workplace. The Facilities Assistant coordinates with building management, engineers, security, vendors, and internal teams to maintain a safe, efficient, and productive office environment.
This role also involves executing procurement duties such as ordering supplies and managing inventory, processing invoices, and administering access control through the issuance and oversight of office keys and access cards. Facilities upkeep is a critical aspect of this position, including performing routine inspections, troubleshooting minor repairs, and ensuring compliance with cleanliness and safety standards. The Facilities Assistant will also be responsible for managing conference room logistics including scheduling, setup, and equipment configuration, as well as offering backup support for reception and catering, thereby contributing to excellent client and visitor interactions.
Ideal candidates will possess a bachelor’s degree or equivalent experience in facilities management, office operations, or related fields coupled with proven experience in a corporate environment. Proficiency in Microsoft Office Suite is essential, with knowledge of facilities management software being an advantage. Strong interpersonal skills, reliability, and a proactive approach to urgent requests are vital to succeed in this role. Physical ability to lift up to 50 pounds and flexibility to work overtime when necessary are required. Additional benefits include a comprehensive package covering health, dental, vision, retirement plans, wellness programs, paid holidays, parental leave, and educational reimbursement. This position provides a unique opportunity for candidates eager to make a substantive career impact by fostering a safe, organized, and client-centered workplace within a prestigious legal services firm. We encourage motivated individuals passionate about office facilities and client service excellence to apply and join this forward-thinking organization.
Job Requirements
- Bachelor's degree or equivalent work experience
- proven experience in facilities support or office services
- proficiency in Microsoft Office Suite
- typing speed of at least 45 words per minute
- strong communication skills
- ability to respond quickly to urgent requests
- ability to lift weights up to 50 pounds and work flexible hours including overtime
- high level of organizational skills
- valid driver's license and clean background check preferred
Job Qualifications
- Bachelor's degree or equivalent work experience in facilities management, office operations, or related fields
- proven experience in facilities support, administrative coordination, or office services within a corporate environment
- proficiency with Microsoft Office Suite (Word, Excel, Outlook)
- typing speed of at least 45 words per minute preferable
- strong verbal and written communication skills for effective internal and external interaction
- demonstrated reliability, attention to detail, and ability to respond quickly to urgent requests
- high level of organizational skills and ability to multitask in a fast-paced setting
- valid driver's license and clean background check preferred
- previous experience in office safety, building maintenance, or small equipment repairs
- certification in facilities management or related technical skills
- knowledge of vendor management and invoice processing systems
Job Duties
- Serve as first point of contact for office service requests via phone and email, relaying and processing service tickets efficiently
- manage facility-related inquiries, coordinate with building management, engineers, and security teams to resolve issues promptly
- support procurement activities by assisting with ordering office supplies, ergonomic accessories, and consumables, process related invoices, and track inventory
- administer access control by issuing and managing office keys and access cards in collaboration with building management
- coordinate and support office moves, relocations, and furniture arrangements with internal teams and vendors
- maintain accurate records of keys, equipment, and inventory, perform routine inspections and minor repairs to ensure proper working condition of office equipment and fixtures
- perform basic maintenance tasks, including troubleshooting minor issues with furniture, fixtures, lighting, and ensuring cleanliness and safety standards
- prepare departmental correspondence, transmittal letters, and reports, conduct daily security and safety checks within designated work areas
- oversee conference room setup, including scheduling, equipment configuration, and ensuring supplies are stocked for meetings and events
- provide backup support to reception and catering services: answer phones, greet visitors, arrange catering, and prepare meeting spaces
Job Criteria
Experience
Mid Level (3-7 years)
Job Location
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