Job Overview
Employment Type
Hourly
Full-time
Compensation
Type:
Hourly
Rate:
Range $28.00 - $32.00
Work Schedule
Standard Hours
Day Shifts
Benefits
100% employer-paid medical coverage
dental coverage
vision coverage
chiropractic care
mental health support
Pet insurance
Employee assistance program
401(k) retirement plan with generous matching
Life insurance
Disability insurance
flexible spending accounts
Commuter Benefits
Workers’ Compensation
12 holidays
sick leave
PTO starting at 15 days annually increasing with tenure
4 hours of civic engagement leave annually to volunteer
Job Description
HomeFirst is a well-established nonprofit organization dedicated to addressing homelessness in the Bay Area. Founded in 1980, the organization brings nearly 45 years of experience and commitment to serving individuals experiencing homelessness through a combination of low-barrier programming and systems leadership. By meeting each person where they are, HomeFirst provides support and resources addressing both immediate and long-term housing needs. They embrace the philosophy that housing is a fundamental human right and understand that ending homelessness requires a collaborative and multifaceted approach that includes community engagement, advocacy, and supportive services.
HomeFirst operates with a strong mission-driven approach, focusin... Show More
HomeFirst operates with a strong mission-driven approach, focusin... Show More
Job Requirements
- 1+ years in an administrative or property management role preferred
- Proficient in Microsoft software such as Word and Excel
- Data entry experience, Excel a must
- Ability to understand, create and interpret written and verbal instructions
- Demonstrate strong ethics and interpersonal skills
- Health, TB, background clearances and any other mandatory State Fed requirements upon hire
- Valid driver's license and reliable transportation
Job Qualifications
- Capacity to multitask while able to see tasks to completion
- Strong people skills and customer service oriented
- Prior administrative experience preferred but not required
- Ability to work in a fast-paced environment and as part of a team
- Self-motivated, organized and detail oriented
- Computer skills including Excel and Microsoft Office Suite
- Good verbal and written communication skills
- Approachable yet professional
- Punctual and dependable
- High school diploma required
Job Duties
- Provide administrative support for purchasing, property management and facilities management
- Assist in managing CMMS management system work order system
- Dispatch appropriate staff members accordingly to address maintenance requests work orders
- Assist purchasing in processing purchase requests, records retention, and other clerical duties
- Manage inventory, place orders and complete expense reports
- Forward emails to the appropriate parties and respond to general inquiries
- Maintain the organization of shared folders on the network
- Keep the company directory up to date and accessible
- Collect and sort incoming mail and other deliveries
- stamp and send outgoing mail
- prepare shipping paperwork for FedEx or USPS
- Assist other facility members in the implementation and organization of internal and building to building moves
- Communicate and coordinate with movers, vendors and other internal external staff members as required
- Take maintenance requests, distributing and closing out work orders as required
- Coordinate service requests as needed
- Liaison with landlord and or building staff regarding required maintenance tasks
- Daily contact with vendors and contractors to schedule miscellaneous repairs and maintenance
- Work with Facility Management to ensure completion of all special projects as assigned
- May require additional work consisting of overtime and or on call duties
- Code and process vendor invoices entering invoices into accounting system, and month end reconciliation
- Assist with preparation of monthly facility reports
- May perform other duties as assigned
Job Qualifications
Experience
Entry Level (1-2 years)
Job Location
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