Facilities & Gym Operations Coordinator

Omaha, NE, USA|

Job Overview

Employment Type

Full-time

Compensation

Hourly

Range $20.25 - $28.75

Work Schedule

Flexible

Weekend Shifts

Benefits

Health Insurance

Dental Insurance

Paid Time Off

Retirement Plan

Professional development opportunities

flexible schedule

Employee assistance program

Job Description

Lutheran Family Services is a well-established nonprofit organization dedicated to improving the well-being of individuals, families, and communities through a variety of support services and resources. Renowned for its commitment to inclusivity, accessibility, and community empowerment, Lutheran Family Services operates across multiple locations, addressing the needs of diverse populations with compassion and professionalism. Their mission emphasizes respect, dignity, and support for all clients, maintaining a workplace culture that values diversity and innovation. As an equal opportunity employer, Lutheran Family Services strives to create an environment that fosters growth, collaboration, and a deep connection to the communities they serve.

The Facilities & Gym Operations Coordinator position at Dana Village, part of Lutheran Family Services, is a full-time role that requires a proactive and detail-oriented individual to oversee the operations of the gym facility as well as support general campus maintenance and event operations. This position is essential for ensuring that gym facilities are not only safe and fully operational but also actively utilized through strategic programming and partnership-building. With responsibilities spanning from event setup to community engagement, the Coordinator must skillfully balance operational duties with innovative strategies to increase revenue and utilization across the gym and broader campus areas. The role demands flexibility in scheduling to accommodate evenings and weekends, reflecting the dynamic nature of facility use. The ideal candidate will bring strong organizational skills, excellent interpersonal abilities, and a commitment to uphold the mission and values of Lutheran Family Services while fostering a welcoming environment for residents and community partners. This position plays a significant role in contributing to the overall success of Dana Village by maintaining the facility’s functionality, safety, and vibrancy through comprehensive management, maintenance, and outreach efforts, making it a critical cross-functional role within the organization.

Job Requirements

Able to lift and carry up to 50 pounds regularly
Able to stand, walk, bend, kneel, climb ladders, and perform physical tasks
Able to work evenings, weekends, and flexible hours based on facility usage
Able to work indoors and outdoors in varying weather conditions
Valid driver’s license
Proof of liability auto insurance
Ability to drive a personal vehicle regularly for facilities management
Regular and predictable attendance
Promptness for work

Job Qualifications

High school diploma or GED required
Associate or bachelor’s degree in business administration or related field preferred
Seven years of experience in facilities, recreation management, gym operations, or related field required
Experience with scheduling systems, event coordination, or program development preferred
Experience supervising staff or volunteers preferred
Demonstrated understanding of and ability to work with people of diverse backgrounds
Strong organizational and scheduling skills
Strong interpersonal and relationship-building skills
Entrepreneurial mindset with ability to increase utilization and revenue
Basic knowledge of building maintenance and repair techniques
Strong problem-solving and decision-making skills
Ability to work independently and as part of a team
Proficient with Microsoft Office Suite or related software
Commitment to uphold the mission, vision, and values of Lutheran Family Services
Support an inclusive and accessible workplace

Job Duties

Oversee daily operations of the Dana Village gym facility
Maintain a safe, clean, and fully functional environment for all users, including campus-wide event setup and teardown (tables, chairs, equipment)
Create a welcoming and professional atmosphere for residents and community partners
Develop, manage, and maintain a detailed schedule for all gym activities and rentals
Ensure facility readiness for all scheduled events, including communication plans, opening/closing procedures, and security protocols
Build and maintain relationships with schools, athletic organizations, leagues, and coaches
Actively market and promote gym availability to increase utilization and revenue
Develop innovative strategies to fill gaps in usage, including daytime and off-season programming
Organize and manage leagues, tournaments, and events across multiple activities
Promote and oversee open gym opportunities for both residents and community members
Recruit, train, schedule, and supervise gym volunteers, referees, and scorekeepers
Track, collect, and secure all revenue associated with gym usage
Evaluate equipment needs and maintain equipment to ensure safety and maximum usage
Support the Campus Facility Director with daily operational needs across Dana Village
Perform general maintenance and minor repairs (e.g., lighting, filters, fixtures, basic repairs)
Conduct preventative maintenance to extend the life of campus equipment and facilities
Maintain inventory of maintenance supplies and notify leadership of restocking needs
Ensure compliance with safety standards, policies, and procedures
Respond to facility-related needs and assist in maintaining a safe, functional campus environment
Maintain clean, organized workspaces and storage areas
Perform other duties as assigned