FAA Building Service Office Administrative Assistant

The FAA Building Service Office plays a crucial role in ensuring the smooth and efficient daily operations of facility management and security for federal employees and contractors. This office is responsible for a wide array of administrative and security-related services including the issuance and management of Personal Identity Verification (PIV) badges, safeguarding access credentials, and maintaining a secure yet welcoming environment. Operating under federal regulations and security protocols, the FAA Building Service Office ensures strict adherence to policies that protect the integrity and safety of the workplace. Employment with this office is part of a federal AbilityOne contract which highlights its commitment to providing inclusive job opportunities primarily for individuals with disabilities. This unique hiring mandate underlines the office's dedication to diversity and federal employment guidelines.

The role of the Building Service Office Administrative Assistant is pivotal to the overall functionality of the office. This full-time position requires an individual who is proactive, detail-oriented, and highly organized, capable of managing multiple administrative responsibilities with precision. Serving as the first point of contact, the Assistant acts as the welcoming face for all visitors and employees, ensuring professional and courteous interactions that reflect the standards and reputation of the FAA. Responsibilities include greeting visitors, managing badge activations, scheduling conference rooms, maintaining office supply inventories, and supporting clerical duties such as filing, scanning, and faxing. Attention to confidentiality and security procedures is paramount, given the sensitive nature of the work environment. Additionally, this role requires coordination with various departments and supervisors to ensure compliance with policies and seamless office operations. The incorporation of tasks like escorting visitors and handling offsite mailing runs further emphasizes the dynamic and multifaceted nature of this position. Candidates must have exceptional interpersonal skills, strong communication abilities, and be adept at handling routine administrative tasks efficiently. With a salary commensurate with federal service contracts, this position also includes comprehensive benefits such as medical, dental, and vision coverage, paid vacation and sick leave, as well as participation in a federal retirement savings plan. The Building Service Office Administrative Assistant is not just a support role but a key contributor to the operational excellence and security integrity of the FAA workplace.