Expense Reimbursement Coordinator (Concur experience)

B. Braun Medical, Inc. is a prominent leader in the healthcare industry, specifically specializing in infusion therapy and pain management. The company develops, manufactures, and markets innovative medical products and services aimed at enhancing the quality of patient care while maintaining clinician and environmental safety. Its product portfolio also extends to critical healthcare areas such as nutrition, pharmacy admixture and compounding, ostomy and wound care, and dialysis. Headquartered in Bethlehem, Pennsylvania, B. Braun Medical operates as part of the larger B. Braun Group of Companies in the United States, which includes notable subsidiaries like B. Braun Interventional Systems, Aesculap®, and CAPS®. Globally, the B. Braun Group employs over 64,000 people across 64 countries, which underscores its extensive footprint in the healthcare market and its commitment to continuous improvement through its Sharing Expertise® philosophy. This philosophy emphasizes knowledge exchange with customers, partners, and clinicians to address pivotal healthcare challenges like improving care quality and cost efficiency. More information about the company and its broad range of healthcare products and services can be found at www.bbraunusa.com.

The role of an Employee Expense Reimbursement Coordinator at B. Braun Medical is pivotal in maintaining the financial integrity and operational efficiency of the company’s expense management processes. This position is based in Bethlehem, Pennsylvania, and offers a hybrid working model with a standard 5x8 shift from Monday to Friday. The coordinator’s primary responsibility is to oversee the entire lifecycle of employee expense reimbursements. This involves managing and processing expense reports with precision, ensuring compliance with company policies and relevant regulatory standards, and maintaining budgets. The role demands a rigorous attention to detail as well as expertise in using expense management systems, particularly Concur, to facilitate timely and accurate processing.

This coordinator acts as the primary contact for employees who have questions regarding travel and expense reports, guiding them through submission procedures, required documentation, and reimbursement timelines to streamline resolution and compliance. Beyond processing, the coordinator is also responsible for monitoring and managing Concur user profiles, conducting audits using T&E system tools, and coordinating with finance, IT, HR, and external vendors to optimize system performance. Another key function includes training both new and existing employees on expense-related best practices and maintaining helpful resources such as FAQs on the intranet. The role may also involve recommending process improvements and assisting with audits and financial reporting activities.

Success in this role requires not only technical knowledge of expense systems and policies but also excellent organizational skills, customer service abilities, and a proactive approach to ensuring compliance and efficiency. The position does not offer relocation assistance and occasional business travel is required. B. Braun provides a competitive compensation package that considers various factors including skills, experience, and certifications. Employees benefit from a robust benefits program featuring healthcare, a 401(k) plan, and tuition reimbursement. B. Braun is committed to equal employment opportunities and encourages a diverse and inclusive workplace free from discrimination. This role offers an excellent opportunity to work within a major, respected healthcare company focused on safe and innovative patient care solutions while advancing financial and administrative operations.