Exhibits Manager – Events, Federal Science & Public Engagement

EDJ Associates, Inc. is a woman-owned small business established in 1999 and based in Herndon, Virginia. The company specializes in management consulting and technical services with a strong focus on administrative and peer review support, event planning, logistics management, and information management. Over the years, EDJ Associates has developed a solid reputation for successfully delivering a variety of projects for an impressive client portfolio that includes Federal agencies, state and local governments, private companies, and nonprofit organizations. The company prides itself on offering tailored solutions that meet complex client needs with professionalism and expertise. As a growing enterprise dedicated to excellence and customer satisfaction, EDJ Associates fosters a dynamic and collaborative work environment that encourages innovation and career growth.

This contingent hire position is specifically for a Program Manager – Events role supporting the National Science Foundation's Office of Legislative and Public Affairs (OLPA). The employment is contingent on EDJ Associates receiving a contract or task order award from NSF. This hybrid role requires significant on-site work at NSF Headquarters and various event locations to provide comprehensive event planning, logistics coordination, and on-site execution support. The successful candidate will play a key role in ensuring the smooth operation of high-profile meetings, conferences, exhibits, and outreach events that are critical to advancing NSF's public and legislative engagement.

The Program Manager – Events will be responsible for managing all logistical aspects of in-person, hybrid, and virtual events. This includes selecting and managing venues, coordinating with vendors, overseeing shipping and setup, and ensuring proper teardown after events. Additionally, the role involves supporting exhibit design and booth deployment, managing inventory of educational resources and outreach materials, and coordinating speakers, moderators, and RSVP lists. The Program Manager will develop and maintain timelines, run-of-show documents, and status reports while ensuring compliance with NSF branding standards and Section 508 accessibility requirements. Travel may be required to support events outside the headquarters.

Candidates for this role must have extensive experience—at least eight years—in managing large-scale federal or public-sector events, demonstrating proficiency with Microsoft Office Suite and event management platforms such as Eventbrite. A strong ability to juggle multiple events concurrently while maintaining high visibility and attention to detail is essential. Excellent communication, organizational, and problem-solving skills are critical to success, alongside the physical ability to lift and maneuver event equipment weighing over 50 pounds as part of on-site event setup and breakdown. A bachelor's degree or equivalent professional experience is required, with preference given to candidates who have previously supported federal agencies or public-sector events.

This role is ideal for an experienced event professional who thrives in a fast-paced, high-stakes environment and is committed to delivering flawless event execution. Working at EDJ Associates provides an opportunity to contribute to meaningful public sector initiatives and collaborate with a dedicated team that values quality and service excellence.