Exhibit Project Manager

Pompano Beach, FL, USA|

Job Overview

Employment Type

Full-time

Compensation

Salary

Range $74,300.00 - $116,400.00

Benefits

Employee stock ownership plan

401k Match

Health Insurance

Paid Time Off

Paid holidays

Wellness Program

Job Description

Multi Image Group (MIG) is the preeminent live event, exhibit, and experiential agency renowned for its innovative approach to crafting immersive and unforgettable experiences. Dedicated to combining talent, creativity, and technology, MIG strategically designs, creates, produces, and stages some of the most exciting and meaningful events worldwide. With a reputation for excellence and a commitment to pushing industry boundaries, MIG serves a diverse range of clients looking to captivate audiences through live events, exhibitions, and experiential marketing. As a company that thrives on innovation and collaboration, MIG fosters a dynamic work environment where professionals are encouraged to bring their expertise and passion to every project, ensuring high-quality outcomes from conception through completion.

We are currently seeking an experienced Exhibit Project Manager to join our team on a full-time basis. The Exhibit Project Manager at MIG acts as the central driver of exposition projects, overseeing the entire lifecycle from initial client engagement and proposal development to on-site execution and post-show close-out. This role requires a seasoned production professional capable of managing multiple concurrent projects with precision and efficiency, both from the office and on-site at event locations.

The Exhibit Project Manager will be responsible for managing budgets, timelines, and vendor relationships, while ensuring seamless communication between clients, creative teams, and on-site crews. This pivotal position demands expertise in coordinating with various departments, including strategy, design, logistics, and delivery teams to guarantee cohesive and successful project outcomes. The role also involves detailed proposal development, including pricing strategies, scope of work creation, and timeline alignment, along with the evaluation of project feasibility before proposal submission.

Further responsibilities include generating and revising CAD floor plans using Vectorworks or similar software, ensuring technical accuracy in all aspects such as rigging, power distribution, internet/data connectivity, ADA compliance, fire marshal regulations, and other venue or show management requirements. The Exhibit Project Manager is also tasked with overseeing shipping logistics, labor scheduling, and the management of labor crews during installation and dismantling phases. A strong focus on quality control, documentation, and post-show reporting is essential, alongside conducting site visits for production feasibility assessments at contracted or prospective venues.

The ideal candidate will have a comprehensive understanding of live event production and exhibit fabrication, demonstrated leadership skills, and the ability to make effective decisions on-site. This role requires excellent client-facing skills and the ability to serve as the communication hub among clients, vendors, and internal teams throughout the event production process. MIG values professionals who are organized, proactive, and adept at navigating exhibitor service portals and show contractor kits such as Freeman, GES, and Shepard. Frequent domestic and international travel is required to support the projects, along with a willingness to work non-traditional hours as event schedules dictate. This position offers a unique opportunity to grow account management capabilities within a leading creative agency, supported by a comprehensive benefits package for full-time employees.

Job Requirements

3-7 plus years of project management experience in trade show exhibit fabrication or live event production
expert-level proficiency in Excel budgets formulas linked templates
proficiency in CAD software such as Vectorworks or AutoCAD
strong technical knowledge of AV systems power distribution rigging and show flow planning
proven leadership skills with experience directing union and non-union I and D labor crews
excellent communication and client-facing abilities
experience with GSC portals exhibitor service kits and EAC processes
ability to interpret technical drawings and instructions
willingness to travel domestically and internationally with flexibility to work evenings and weekends
valid driver’s license
knowledge of site visit protocols at event venues
preferred certification in CEM or CMP and familiarity with Exhibit Force or similar project management platforms
bachelor’s degree or equivalent experience

Job Qualifications

3-7 plus years of project management experience in trade show exhibit fabrication or live event production
expert-level proficiency in Excel budgets formulas linked templates
CAD proficiency Vectorworks AutoCAD or similar for floor plan generation and revision
strong technical production knowledge including AV systems power distribution rigging and show flow planning
proven team leadership and effective on-site decision-making experience directing union and non-union I and D labor crews
excellent client-facing and crew communication skills ability to serve as the central hub across clients vendors and internal teams
comfortable navigating GSC portals exhibitor service kits and EAC processes Freeman GES Shepard or similar
ability to interpret diverse instructions written diagram or verbal and read technical drawings and floor plans
willing to travel frequently domestic and international and work evenings weekends as show schedules require valid driver’s license required
knowledgeable in conducting site visits at contracted or potential venues
preferred CEM Certified Exposition Manager or CMP Certified Meeting Professional designation experience with Exhibit Force or similar PM platforms bachelor’s degree in Event Management Business or equivalent experience
desire to grow account management skills

Job Duties

manage multiple expo projects concurrently from planning through post-show close-out ensuring all deliverables are met on time and within budget
serve as the primary point of contact for clients throughout the full project lifecycle guiding clients through MIG products and services
collaborate with strategy design logistics and delivery teams to ensure cohesive project outcomes lead and participate in pre-production meetings and client reviews
lead proposal development including pricing strategy SOW creation and timeline alignment evaluate project feasibility prior to submission
create and manage detailed project budgets encompassing labor travel equipment fabrication freight and vendor costs prepare change orders and reconcile post-show expenses
generate and revise CAD floor plans and layouts Vectorworks or similar review all fabrication and construction drawings prior to production for accuracy against client specs and venue requirements
ensure technical accuracy and on-site readiness rigging power distribution internet data ADA compliance fire marshal regulations and all venue and show management requirements
oversee shipping freight tracking equipment logistics labor scheduling and install dismantle oversight manage exhibitor service orders through GSC portals and show contractor kits
source negotiate and manage vendors including AV providers rigging companies EACs and specialty contractors schedule and book local union and non-union I and D labor as needed
supervise on-site crews serve as the central communication hub between the client show management official contractors and MIG internal teams during event production
ensure quality control documentation and time tracking on-site conduct post-show damage inspections and close-out reporting
conduct site visits at contracted or prospective venues to assess production feasibility and logistical requirements
ascertain exhibitor requirements and manage all follow-up activities to ensure a successful event account for all technical expenses including crew travel per diem shipping and labor
maintain compliance with internal file management reporting standards and project management platform usage Exhibit Force or equivalent