Job Overview
Compensation
Hourly
Range $21.25 - $30.39
Benefits
Health Insurance
Dental Insurance
Paid Time Off
Retirement Plan
Employee wellness programs
Professional development opportunities
Employee assistance program
Job Description
Legacy Health is a renowned healthcare organization dedicated to improving the health and well-being of its communities through exceptional patient care, innovative medical services, and a commitment to equity and inclusion. As a prominent provider in the Pacific Northwest, Legacy Health operates a comprehensive network of hospitals, clinics, and specialty care centers designed to serve diverse populations with compassion and professionalism. The organization emphasizes the importance of a collaborative, respectful work environment that nurtures growth, development, and a shared mission to enhance the quality of life for patients and staff alike.
This particular opportunity is a dual-role position combining the responsibilities of an Executive Receptionist and Mail Specialist within Legacy Health's corporate headquarters. The position plays a critical role in maintaining an efficient, welcoming, and professional environment for all staff, visitors, and partners who enter the system office. Employment for this position is offered on a full-time basis, with an hourly pay range between $21.25 and $30.39, reflecting the level of responsibility and expertise required.
In the role of Executive Receptionist/Mail Specialist, you will be the primary liaison welcoming and assisting internal and external visitors, including employees, physicians, executives, vendors, board members, and community partners. Your daily interactions will be vital for providing excellent customer service, managing high-volume multi-line telephone systems, scheduling conference rooms, and ensuring that the corporate headquarters environment remains presentable and fully functional. Responsibilities extend to maintaining meeting rooms, coffee stations, and other communal areas, helping to create a professional and hospitable atmosphere that aligns with Legacy Health’s mission and values.
Additionally, you will manage the timely and accurate distribution of mail throughout the Legacy Health System Office. This includes processing large volumes of mail efficiently while ensuring that office supplies are consistently stocked and available. Your role requires a blend of organizational skills, attention to detail, and the ability to prioritize tasks effectively within a fast-paced setting.
Legacy Health seeks someone who embodies the organization’s core values of integrity, respect, and community engagement. As a brand ambassador, you will consistently demonstrate professionalism, strong communication, and critical thinking skills. The role demands adaptability to meet diverse stakeholder needs and effective interaction across all levels of the organizational hierarchy. Your presence at the front desk and involvement in mail distribution are crucial elements in maintaining Legacy Health’s commitment to a secure, welcoming, and well-maintained corporate environment.
This particular opportunity is a dual-role position combining the responsibilities of an Executive Receptionist and Mail Specialist within Legacy Health's corporate headquarters. The position plays a critical role in maintaining an efficient, welcoming, and professional environment for all staff, visitors, and partners who enter the system office. Employment for this position is offered on a full-time basis, with an hourly pay range between $21.25 and $30.39, reflecting the level of responsibility and expertise required.
In the role of Executive Receptionist/Mail Specialist, you will be the primary liaison welcoming and assisting internal and external visitors, including employees, physicians, executives, vendors, board members, and community partners. Your daily interactions will be vital for providing excellent customer service, managing high-volume multi-line telephone systems, scheduling conference rooms, and ensuring that the corporate headquarters environment remains presentable and fully functional. Responsibilities extend to maintaining meeting rooms, coffee stations, and other communal areas, helping to create a professional and hospitable atmosphere that aligns with Legacy Health’s mission and values.
Additionally, you will manage the timely and accurate distribution of mail throughout the Legacy Health System Office. This includes processing large volumes of mail efficiently while ensuring that office supplies are consistently stocked and available. Your role requires a blend of organizational skills, attention to detail, and the ability to prioritize tasks effectively within a fast-paced setting.
Legacy Health seeks someone who embodies the organization’s core values of integrity, respect, and community engagement. As a brand ambassador, you will consistently demonstrate professionalism, strong communication, and critical thinking skills. The role demands adaptability to meet diverse stakeholder needs and effective interaction across all levels of the organizational hierarchy. Your presence at the front desk and involvement in mail distribution are crucial elements in maintaining Legacy Health’s commitment to a secure, welcoming, and well-maintained corporate environment.
Job Requirements
- High school diploma or equivalent
- three to five years of relevant experience
- demonstrated ability to manage multiple tasks concurrently
- proficiency in using telephone systems and mail distribution equipment
- sound judgment and decision-making abilities
- strong organizational skills
- ability to work flexible hours and adapt to changing priorities
- physical ability to safely operate delivery carts and hand trucks
- reliable attendance and punctuality
Job Qualifications
- Three to five years experience in a corporate headquarters setting
- experience interacting with executive-level visitors
- proficiency in handling high volume multi-line telephone systems
- experience processing large volumes of mail
- critical thinking skills
- attention to detail
- strong time management
- excellent problem solving
- exceptional customer service skills
- ability to adapt communication for diverse audiences
- strong human relations and communication skills
- ability to work cooperatively in a fast-paced environment
- excellent public relations abilities
- proficiency with delivery carts and hand trucks
- ability to communicate effectively in English
Job Duties
- Welcoming guests and visitors to the corporate headquarters
- answering high volume multi-line telephones
- scheduling and preparing conference rooms
- distributing mail accurately and timely within the system office
- maintaining a presentable and functional physical environment including coffee stations and meeting rooms
- managing supplies and restocking as needed
- serving as a backup receptionist during vacations and illnesses
Job Criteria
Experience
Mid Level (3-7 years)
Job Location
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