Executive Assistant to CFO

Oakland, CA, USA|Onsite

Job Overview

Employment Type

Full-time

Compensation

Hourly

Range $52.88 - $72.12

Benefits

Health Insurance

Dental Insurance

Vision Insurance

401(k) retirement plan with company match

Paid Time Off

Paid holidays

Volunteer time

Job Description

Prologis is a global leader in logistics real estate, managing a vast portfolio of approximately 1.3 billion square feet of industrial space that supports the critical infrastructure powering global commerce. With its unmatched scale and innovative approach, the company integrates agile supply chain solutions and sustainable energy practices to seamlessly connect the digital and physical worlds. Prologis stands out in the industry not only for its extensive property holdings but also for its commitment to defining and building the future of logistics. Through technology and smart infrastructure, Prologis provides ecosystems that enable businesses to operate more efficiently, grow sustainably, and move faster in a rapidly evolving market landscape.\n\nThe role of Executive Assistant to the Chief Financial Officer (CFO) at Prologis is a pivotal position based in San Francisco, California. This full-time role offers a competitive hourly salary ranging from $52.88 to $72.12, which equates to an annual salary range of approximately $109,000 to $150,000, depending on various factors including location and qualifications. The Executive Assistant is entrusted with high-level administrative and coordination support essential to enabling the CFO to focus on the company’s strategic financial goals. As a key partner to the CFO, the Executive Assistant will handle the management of complex and dynamic calendars, communications, meetings, travel arrangements, and special projects with discretion and professionalism. \n\nThe position demands a proactive and resourceful professional capable of anticipating the CFO’s needs and enhancing daily operational efficiency by organizing information and leveraging technology including automation tools. This role also involves extensive collaboration with the wider finance organization, executive leadership, board members, investors, external advisors, and cross-functional teams. The Executive Assistant provides polished and thoughtful support, including preparing executive-level presentations and managing executive communications, which are critical for financial leadership meetings, board preparations, and investor engagements. \n\nWith over five years of experience in providing high-level support to senior executives, the ideal candidate will demonstrate superior judgment, organization, and communication skills. They must be adept at operating confidentially and efficiently within a fast-paced and multifaceted environment. Additional responsibilities include managing logistics for global travel, facilitating the CFO’s operating rhythm through effective meeting planning and follow-up, and serving as a professional liaison across diverse business stakeholders. \n\nJoining Prologis means becoming part of a company that places people first. The organization promotes initiative, accountability, and professional growth, emphasizing leadership and quality management. Employees benefit from a comprehensive rewards package that includes health, dental, and vision insurance for employees and dependents, a 401(k) retirement plan with company matching, generous paid time off, and wellness and lifestyle benefits. Prologis maintains a work culture where diversity and inclusion are paramount, ensuring all employees have equal opportunity to contribute and advance their careers.

Job Requirements

5+ years of experience providing high-level administrative or executive support to senior executives
Demonstrated experience supporting complex executive calendars, travel, expense reporting, meeting logistics, executive communications, and administrative workflows in a fast-paced environment
Experience preparing, editing, and refining executive-level presentations, reports, agendas, correspondence, briefing materials, and meeting materials with a high degree of accuracy and polish
Advanced proficiency in Microsoft Office and collaboration tools, including Outlook, PowerPoint, Excel, Teams, and related productivity platforms
Proven ability to manage confidential and sensitive financial, business, organizational, and executive-level information with discretion, sound judgment, and professionalism
Strong business judgment and the ability to manage competing priorities, shifting deadlines, and high-volume requests with urgency, accuracy, composure, and follow-through
Excellent written and verbal communication skills, with the executive presence and professionalism to interact effectively with senior leaders, Board members, external stakeholders, and cross-functional partners
Ability to work independently, anticipate needs, exercise sound judgment, take ownership from start to finish, escalate appropriately, and ensure decisions and action items are followed through to completion
Highly organized, detail-oriented, resourceful, and solutions-focused, with a demonstrated ability to operate effectively in a confidential, fast-paced, and executive-level environment
Demonstrated flexibility and availability to support the CFO outside of standard business hours, as business needs require, including time-sensitive calendar changes, travel disruptions, executive communications, Board, investor, or leadership-related matters, and coordination across global time zones

Job Qualifications

5+ years of experience providing high-level administrative or executive support to senior executives
Demonstrated experience supporting complex executive calendars, travel, expense reporting, meeting logistics, executive communications, and administrative workflows in a fast-paced environment
Experience preparing, editing, and refining executive-level presentations, reports, agendas, correspondence, briefing materials, and meeting materials with a high degree of accuracy and polish
Advanced proficiency in Microsoft Office and collaboration tools, including Outlook, PowerPoint, Excel, Teams, and related productivity platforms
Proven ability to manage confidential and sensitive financial, business, organizational, and executive-level information with discretion, sound judgment, and professionalism
Strong business judgment and the ability to manage competing priorities, shifting deadlines, and high-volume requests with urgency, accuracy, composure, and follow-through
Excellent written and verbal communication skills, with the executive presence and professionalism to interact effectively with senior leaders, Board members, external stakeholders, and cross-functional partners
Ability to work independently, anticipate needs, exercise sound judgment, take ownership from start to finish, escalate appropriately, and ensure decisions and action items are followed through to completion
Highly organized, detail-oriented, resourceful, and solutions-focused, with a demonstrated ability to operate effectively in a confidential, fast-paced, and executive-level environment
Demonstrated flexibility and availability to support the CFO outside of standard business hours, as business needs require, including time-sensitive calendar changes, travel disruptions, executive communications, Board, investor, or leadership-related matters, and coordination across global time zones

Job Duties

Serve as a trusted executive partner and extension of the CFO, providing proactive, high-level administrative and operational support that enables the CFO to focus on the company’s highest-priority financial, strategic, and business objectives
Strategically manage the CFO’s complex and dynamic calendar, including prioritizing meetings, resolving schedule conflicts, anticipating preparation needs, and ensuring alignment with Finance, executive leadership, Board, investor, and enterprise business priorities
Coordinate complex domestic and international travel, including detailed itineraries, logistics, meeting coordination, transportation, accommodations, and timely expense reporting, ensuring a seamless executive experience for CFO and his direct reports
Prepare, refine, and manage executive-level presentations, reports, agendas, correspondence, briefing materials, and other documents for Finance leadership meetings, business reviews, Board preparation, investor-related meetings, and external stakeholder engagements
Support the operating rhythm of the CFO’s office by planning and facilitating Finance and leadership meetings, coordinating logistics, preparing materials, capturing key discussion points, tracking decisions, and driving follow-up on action items to ensure accountability and execution
Serve as a polished and professional liaison between the CFO and key internal and external stakeholders, including executive leadership, Board members, investors, auditors, banking partners, external advisors, Finance leaders, and cross-functional business partners
Handle highly confidential financial, business, organizational, personnel, and strategic information with the highest degree of discretion, sound judgment, professionalism, and appropriate escalation