Executive Assistant and Receptionist

Visual Comfort & Co. is a distinguished leader in the decorative and architectural lighting industry, offering an outstanding portfolio of lighting fixtures, ceiling fans, system controls, and automated shading solutions. The company's products, crafted by some of the most influential designers globally, reflect a blend of cutting-edge design aesthetic and functional excellence. As a market leader, Visual Comfort & Co. caters to a diverse clientele by providing premium products across a broad spectrum of categories, styles, and price points. The company's commitment to beautiful design is paralleled only by its dedication to delivering a world-class customer experience, making it a preferred name in the lighting and home décor industry.

The Executive Assistant / Receptionist position at Visual Comfort & Co. is based in the Skokie office and plays a critical role in supporting departmental leadership and ensuring smooth administrative operations. This full-time onsite role offers a competitive salary range of $69,000 to $80,000, with a work schedule that emphasizes work-life balance, operating from Monday through Friday, 8:00 am to 5:00 pm. The role demands a high level of professionalism, discretion, and organizational skills, given its responsibility in managing sensitive and confidential information, facilitating communication between executives and both internal and external stakeholders, and coordinating various administrative and operational tasks.

The person in this role will be responsible for managing calendars, scheduling meetings, and handling both domestic and international travel arrangements. As the receptionist, they manage front office duties including greeting visitors, handling phone calls, managing walk-in traffic, and directing communications effectively. The position supports purchasing and quality teams with JDE data entry and analysis, provides comprehensive expense report management, and actively participates in coordinating meetings, preparing agendas, capturing minutes, and following up on action items to ensure the seamless flow of operations.

Additionally, the Executive Assistant / Receptionist will collaborate closely with other Executive Assistants to provide backup support as needed, handling special projects that require a keen eye for detail and the utmost confidentiality. This role requires an individual capable of working in a fast-paced environment, demonstrating exceptional communication skills across various channels, and possessing strong project management experience to take ownership of initiatives from inception to completion.

Visual Comfort & Co. emphasizes employee development through structured training programs, opportunities for career advancement, and a comprehensive benefits package that includes health, dental, and vision insurance, paid time off, and a generous retirement plan with company matching contributions. The company values teamwork, dependability, punctuality, and adherence to schedules, encouraging employees to collaborate effectively and uphold company values in all professional interactions. This role represents a significant opportunity for seasoned executive assistants to contribute to a well-respected company committed to both innovation and culture.