Executive Assistant & Events Manager

Cicero, IL, USA|Onsite

Job Overview

Compensation

Salary

Range $95,000.00 - $110,000.00

Benefits

Health Insurance

Dental Insurance

Vision Insurance

Life insurance

Disability insurance

Flexible Paid Time Off

incentive bonus programs

Job Description

Strongpoint Partners is a leading tech-enabled retirement services platform that specializes in serving small- to mid-sized businesses with a comprehensive suite of integrated retirement services. These services include third party administration, recordkeeping, payroll, and HR solutions. As a recognized leader in its industry, Strongpoint Partners has been honored as one of Inc. 5000's Fastest Growing Private Companies in America and certified as a Great Place to Work. The company’s core mission centers on delivering accurate, compliant, and risk-reduced retirement solutions to its clients through local client success teams who deeply understand the nuances of the markets they serve. With a nationwide network of 19 reputable firms, Strongpoint Partners combines innovative technology with expert service to provide retirement solutions that truly make a difference. The company values a relentless passion for service and innovation, which fuels its commitment to making retirement work for everyone.

The role of Executive Assistant & Events Manager at Strongpoint Partners is a critical position that offers the unique opportunity to support the company’s CEO while leading the entire events engine for the organization. This hybrid role, based in downtown Chicago, is designed for a dynamic professional who thrives in a fast-paced, complex environment and embraces flexibility and problem-solving. The Executive Assistant & Events Manager will be responsible for managing everything from the CEO’s travel and schedule coordination to overseeing the full lifecycle of firmwide and partner-platform events. This includes strategy development, logistical planning, vendor negotiations, on-site event execution, and post-event evaluation and reporting. This position requires a highly organized individual who naturally builds systems, manages multiple projects simultaneously, and remains composed when facing last-minute changes or unexpected challenges such as AV failures or scheduling adjustments.

This role is not just about administrative support but also requires leadership in event management, where the Executive Assistant & Events Manager will have direct exposure to senior leadership and meaningful opportunities for professional growth within the company. Being based in Chicago, the candidate must be able to commit to a hybrid work schedule, primarily in-office 3 to 4 days per week, and be physically present for event setups, execution, and leadership support. Strongpoint Partners values responsiveness and professional availability, especially during critical event periods, reinforcing the importance of this role’s contributions to the company’s success. With a competitive annual salary range between $95,000 and $110,000, the position offers a comprehensive compensation package including health, dental, vision, life, and disability benefits as well as flexible PTO and a supportive, inclusive culture dedicated to employee development and workplace satisfaction.

Job Requirements

3-5 years of corporate event planning experience
experience managing large-scale, multi-day events with 100+ attendees
ability to manage full event lifecycle including venue contracts and day-of production
skilled in creating and maintaining organizational systems such as checklists, trackers, and timelines
flexibility to adapt to last-minute changes and ambiguity
must be local to Chicago or actively relocating
availability for in-person event support including evenings and weekends
strong communication skills across all organizational levels
proficiency in MS Office suite
knowledge of AI automation tools
ability to work independently and exercise good judgment
strong emotional intelligence and interpersonal skills

Job Qualifications

3-5 years of experience in corporate event planning with demonstrated ownership of large-scale, multi-day events such as conferences, summits, or national meetings with 100+ attendees
prior experience running events start to finish from venue contract through day-of production, with examples of successful troubleshooting
ability to build systems instinctively including use of checklists, trackers, and timelines
flexibility and comfort with ambiguity and last-minute pivots
superior written and verbal communication skills for clear and professional interaction across all levels including senior leaders and external partners
proficiency with MS Office for PowerPoint, Word, and Excel
familiarity with AI tools like Claude, ChatGPT, and Co-Pilot for automating simple tasks
ability to operate independently with minimal direction while knowing when to ask for guidance
high emotional intelligence and genuine care for the experience of others

Job Duties

Provide direct coordination support to the CEO and senior leadership team
manage domestic travel logistics for leadership and event attendees including flights, hotels, ground transportation, and itineraries
anticipate needs, respond to last-minute requests, and stay reachable and available during event periods
support preparation of agendas, communications, and materials tied to events and partner engagement
handle sensitive and confidential information with appropriate discretion and judgment
own end-to-end planning and on-site execution for all Strongpoint firmwide and partner-platform events
manage all event logistics including venue sourcing and contract negotiation, catering, AV, hotel blocks, attendee communications, run-of-show, and day-of production
build and own a master events calendar and project plans for all active events simultaneously, maintain organized systems and documentation for every engagement
manage event budgets within approved parameters and deliver post-event financial reconciliation
partner with marketing, sales, and partner teams to align messaging, collateral, and communications with brand and business objectives
distribute post-event feedback surveys, synthesize results and bring forward clear recommendations