Executive Assistant and Events Coordinator

Tulsa, OK, USA|Travel, Onsite

Job Overview

Employment Type

Full-time

Compensation

Salary

Range $45,700.00 - $68,500.00

Work Schedule

Flexible

Weekend Shifts

Benefits

Health Insurance

Dental Insurance

Paid Time Off

Retirement Plan

Professional development opportunities

flexible schedule

Employee assistance program

Job Description

Oral Roberts University is a well-established non-profit organization dedicated to making a meaningful impact on the lives of its students through committed staff and faculty. As an institution, ORU upholds a strong culture rooted in values that foster growth, compassion, and excellence. The university prides itself on creating an enriching environment where both employees and students thrive. With a passionate team dedicated to their mission, ORU continuously seeks to improve and is eager to grow by inviting new talent to join their community. Currently, they are accepting applications for multiple positions, including a full-time Executive Assistant & Events Coordinator role within the Centre of Global Leadership.

This position is crafted for a highly organized, professional, and people-focused individual who will directly support the Executive Director by managing a variety of essential functions. The role encompasses executive support, financial paperwork processing, travel coordination, event planning, and hospitality services. It is tailored for individuals who excel in fast-paced environments yet maintain a warm and welcoming demeanor. The successful candidate will play a pivotal role in facilitating smooth operations, fostering positive relationships with students, guests, and partners, and ensuring outstanding event experiences at the university. This is a full-time position offering a chance to contribute meaningfully to the university’s mission while enhancing skills in administration, event management, and customer service.

Job Requirements

Minimum high school diploma
Professional experience preferred
Ability to manage multiple priorities
Excellent communication skills
Friendly and professional demeanor
Customer service oriented
Creativity and adaptability
Ability to work independently and in teams
Strong confidentiality sense
Experience with administrative support, finance processing, travel coordination, or event planning preferred
Proficiency in Microsoft Office preferred
Willingness to travel domestically and internationally
Availability for some evening and weekend events
Follow Christian values and love for people

Job Qualifications

Minimum high school diploma
Professional experience preferred
Bachelor degree or equivalent preferred
Strong organizational and time-management skills
Excellent attention to detail
Strong verbal and written communication skills
Friendly, warm, and professional demeanor
Customer service and hospitality strengths
Creative, adaptable, and resourceful
Ability to work independently and collaboratively
Strong sense of professionalism and confidentiality
Experience with administrative support, finance processing, travel coordination, or event planning preferred
Proficiency in Microsoft Office and related administrative systems preferred

Job Duties

Provide day-to-day support to the Executive Director
Manage calendars, meetings, scheduling, and correspondence
Coordinate domestic and international travel arrangements
Prepare and process travel requisitions, purchasing requests, reimbursements, and other financial documents
Maintain organized records, files, and administrative systems
Assist with special projects and department initiatives
Process purchasing and finance-related paperwork accurately and on time
Track expenses, invoices, and budget-related items
Work with university departments and external vendors to ensure smooth operations
Follow university procedures and maintain attention to detail in all processes
Coordinate meetings, conferences, leadership events, and special gatherings
Manage event logistics including setup, decor, catering, guest communication, and registration
Help create welcoming, professional, and visually excellent environments
Provide outstanding hospitality and customer service to guests, students, and partners
Communicate professionally and clearly in both verbal and written communication
Serve as a welcoming point of contact for students, faculty, donors, and visitors
Build positive relationships with internal teams and external partners
Represent the Centre of Global Leadership with professionalism and integrity
Other duties as assigned