Executive Assistant (7384U) Chancellor's Office #87327

The University of California, Berkeley, often referred to as UC Berkeley, is a prestigious public research university located in Berkeley, California. Founded in 1868, it is the flagship institution of the University of California system and is known globally for its academic and research excellence. UC Berkeley is committed to fostering an inclusive and equitable environment for its diverse population of students, faculty, and staff. The institution values openness, freedom, and a sense of belonging, creating a unique community that encourages innovation, critical thinking, and social responsibility. Berkeley’s mission extends beyond education and research to include a strong public service component, aiming to address societal challenges through knowledge and action. The campus is home to a wide range of resources and employee support programs, including numerous staff organizations and professional development opportunities, ensuring that all employees can thrive and grow in their careers.

This position is within the Office of the Chancellor at UC Berkeley, which plays a crucial administrative and organizational role in supporting the vision and priorities of the Chancellor and Executive Vice Chancellor and Provost. The Office handles strategic initiatives, compliance issues, and provides essential services to advance the leadership’s goals. The role of Executive Assistant is key to the smooth operation of the Chancellor’s suite, providing frontline support and administrative assistance to senior executives in this high-profile office.

As an Executive Assistant at UC Berkeley's Office of the Chancellor, you will serve as the first point of contact for all visitors and guests, ensuring a welcoming and organized reception environment. This role is highly visible and requires a professional and diplomatic demeanor, as you will be interacting with a wide range of stakeholders, including campus leadership, donors, students, faculty, and external constituents. You will be responsible for managing calendars, coordinating complex meetings and events such as the Chancellor’s Cabinet and Roundtable meetings, and handling various communications on behalf of the office. An essential part of your duties will include managing logistical details like room reservations, catering arrangements, audiovisual support, and set-up and breakdown for meetings.

Beyond direct administrative support, you will play a pivotal role in communication flow within the Chancellor’s Office, responding to inquiries, routing mail and email efficiently, and ensuring that information is accurately documented and distributed. Maintaining office supplies and overseeing the copy and mailroom areas are also part of your responsibilities. Your expertise in records management and project planning will be valuable as you manage both traditional and digital record-keeping systems, support archival processes, and assist with the organization of office events.

This full-time, in-person role requires you to be on site five days a week at the Main Campus in Berkeley. The position offers a competitive salary range of $68,700 to $94,300, commensurate with experience and qualifications. UC Berkeley values the professional and personal development of its staff and provides at least 80 hours of paid professional development time annually. Working here means joining a vibrant community that values diversity, inclusion, and social justice, with strong support structures and opportunities for career advancement.