Executive Assistant

The University of New Mexico (UNM) Division for Change and Empowerment (DiCE) is a progressive and dynamic part of one of the state's largest and most respected public universities. UNM is renowned for its commitment to excellence in education, research, and community engagement, serving diverse local and global communities through its comprehensive programs. DiCE specifically focuses on transformative initiatives designed to foster inclusiveness, diversity, and empowerment across various sectors within the university and the larger community. The division works diligently to create an environment that nurtures innovation, collaboration, and social impact, positioning itself as a vital contributor to the university's mission of service and engagement. With a strong emphasis on cultural understanding and empowerment, DiCE plays a critical role in advancing institutional change and supporting faculty, staff, and students in achieving their full potential within an equitable environment.

The Executive Assistant (EA) role within DiCE is an exceptional opportunity for a motivated and detail-oriented professional to join a vibrant team under the leadership of the Vice President (VP). This full-time, exempt staff position is based at the main Albuquerque campus and is classified at position grade 13. The salary ranges from $4,277.87 to $5,000 monthly, reflecting the senior-level nature of this role and the high expectations associated with supporting executive leadership. The EA acts as the primary point of contact for all operational and administrative matters on behalf of DiCE, managing the intricate calendar of the Vice President with efficiency, overseeing communication channels, and coordinating special programs and events.

In this multifaceted role, the Executive Assistant is responsible for maintaining an organized and well-managed calendar, scheduling meetings that involve local, national, and international stakeholders, and ensuring all logistical details such as locations, addresses, and directions are accurate and accessible. The role demands impeccable communication skills to screen and respond to correspondence appropriately, drafting responses when necessary to maintain a professional presence. The EA is also pivotal in managing special initiatives such as the Faculty Forward postdoctoral programs and various grant-related activities, working collaboratively with the Program Manager to orchestrate special events that align with DiCE's objectives.

Another core function of the position involves supporting the operational aspects of several key councils and meetings, including the Alza Council, LEID Council, and DiCE check-in meetings, ensuring meeting documentation is properly created, gathered, and posted for stakeholder engagement. The Executive Assistant's role extends to supervising student employees, contributing to the team's overall productivity and ensuring smooth administrative processes. With the use of technology platforms like Microsoft Office Suite, Zoom, Teams, and various digital file-sharing tools, the EA facilitates seamless communication and collaboration within the division and across the university.

This role is ideal for individuals who possess proven experience in managing executive calendars, supporting high-level administrators, and coordinating complex schedules and events. An understanding and appreciation of New Mexico's rich cultural diversity and a commitment to equity and inclusion are essential qualities for success in this position. Candidates with a background in fiscal services, administration, or human resources, combined with strong organizational skills and a collaborative mindset, will find this role particularly rewarding. The University of New Mexico offers competitive benefits including medical, dental, vision, and life insurance, as well as educational benefits like tuition remission, ensuring the wellbeing and professional growth of its employees. This position requires a successful pre-employment background check and an ongoing engagement with the university's values and mission.