Executive Assistant

Newport Beach, CA, USA|Onsite

Job Overview

Employment Type

Full-time

Compensation

Salary

Range $90,000.00 - $100,000.00

Benefits

Medical Plans

Dental plans

vision plans

Flexible spending account

Health savings account

401K Matching

employee housing discounts

education reimbursements

Employee Referral Bonuses

Job Description

Lyon Living is a renowned company committed to fostering a dynamic and collaborative work environment that encourages creative thinking and empowerment among its employees. As a leader in its industry, Lyon Living focuses on providing excellent services while maintaining a culture that supports both professional growth and personal development. The company values innovation, teamwork, and dedication, creating an atmosphere where employees can thrive and contribute meaningfully to the organization’s success.

Currently, Lyon Living is seeking a full-time Executive Assistant to provide comprehensive support and coordination for several of its senior executives. This role is critical in ensuring the smooth operation of daily activities within the executive team and the broader company. The Executive Assistant will be responsible for managing schedules, coordinating meetings, preparing correspondence, and handling various administrative tasks with a high degree of professionalism and accuracy.

The position offers a competitive salary range of $90,000 to $100,000 annually, reflecting the importance of this role within the company. The successful candidate will have the opportunity to work in a fast-paced, dynamic environment where their skills and efforts will directly impact the efficiency and effectiveness of the executive leadership. Lyon Living places a strong emphasis on quality work and meeting deadlines while fostering an environment where employees feel empowered to operate independently and make sound decisions.

As an Executive Assistant at Lyon Living, the individual will engage with multiple teams and external contacts, acting as a liaison and gatekeeper for the executives they support. They will have responsibilities ranging from composing and editing communications to coordinating travel and managing expense reports. Attention to detail and the ability to multitask under pressure are essential attributes for excelling in this position.

Lyon Living also offers a generous benefits package, including medical, dental, and vision plans, 401K matching, employee housing discounts, education reimbursements, and employee referral bonuses. These benefits underscore the company’s commitment to supporting its employees' health, financial security, and professional development.

This role requires a candidate who is not only organized and efficient but also proactive and capable of anticipating potential issues before they arise. Effective communication skills, discretion in handling confidential information, and the ability to work collaboratively across different functions of the company are crucial for success. Lyon Living values individuals who demonstrate a can-do attitude, dependability, and a high level of professionalism.

Overall, this position at Lyon Living offers a unique opportunity for a seasoned administrative professional to step into a vital role that supports executive leadership while contributing to a positive and productive workplace culture. The company’s commitment to equal opportunity employment and a thorough pre-employment process ensures a fair and inclusive hiring environment, welcoming diverse candidates to join its team.

Job Requirements

Minimum of associates degree
bachelor’s degree strongly preferred
minimum 6-8 years administrative assistant experience in a corporate office environment
must enjoy and operate efficiently in a fast dynamic environment
excellent time-management skills
strong ability to multi-task even under high pressure with laser-focus attention to detail
ability to exercise good judgment and decision making
anticipate problems and be proactive
excellent communication skills
ability to work across functions
handle confidential and sensitive information with discretion
be dependable, highly motivated with a can-do attitude
accountable for all responsible tasks
high flexibility and ability to calmly handle multiple issues
strong customer service skills
positive and professional demeanor
ability to interact with all levels inside and outside organization
ability to establish and maintain effective working relationships
ability to collect, research, organize, analyze and report data
evaluate information and make appropriate recommendations
excellent technical skills including MS Office Suite, Zoom, proofreading and internet
solid organizational skills
ability to take initiative and be assertive and confident
flexibility to work overtime as required
valid driver’s license or alternative transportation with proof of insurance if driving
pass pre-employment background check and drug screening
participate in E-Verify program

Job Qualifications

Minimum of associates degree
bachelor’s degree strongly preferred
minimum 6-8 years administrative assistant experience in a corporate office environment
excellent communication skills (verbal and written)
ability to handle confidential and sensitive information with discretion
strong customer service skills
ability to establish and maintain effective working relationships
excellent technical skills including MS Office Suite (Word, Excel, PowerPoint, Outlook, Teams), Zoom, proofreading and internet
solid organizational skills
ability to take initiative, be assertive and confident
high degree of flexibility and ability to multitask under high pressure
ability to evaluate information, make recommendations, and provide solutions

Job Duties

Simultaneously support senior executives in a dynamic setting
produce quality work in a fast-paced environment, meeting deadlines as well as internal and external expectations for quality and accuracy
work independently with minimal direction and accurately assess requirements for each project
compose and edit memos, letters, emails and other correspondence
proofread drafts of correspondence for spelling, grammar, accuracy and layout, and make appropriate changes
create and update presentations including charts, tables, and graphs utilizing various software programs
schedule and coordinate meetings
prepare agendas and minutes
interface with employees, visitors, and outside contacts for executives
act as gatekeeper and liaison in coordinating and disseminating approved information
create and maintain files, databases and spreadsheets
coordinate travel arrangements, prepare itineraries, compile documents for meetings, and complete travel and expense reports
provide Outlook calendar and email support
open and distribute incoming mail to appropriate executives
process invoices for payment after first assessing purpose, obtaining approval, and routing to appropriate party for payment
assist with meeting services including catering setup/teardown, room configuration and AV