Job Overview
Employment Type
Full-time
Work Schedule
Standard Hours
Benefits
major medical insurance
Dental Insurance
Vision Insurance
401k plan with company match
Paid vacation
Personal Days
competitive salary
Job Description
Liebherr USA Co. is part of the globally renowned Liebherr Group, recognized for its high-quality engineering and manufacturing in sectors ranging from mining and aerospace to automation systems. With a strong presence in the United States since 1970, the company has grown to include multiple product segments and facilities across the country, notably its manufacturing plant in Newport News, Virginia, specializing in mining trucks. Liebherr prides itself on innovation, operational excellence, and a commitment to its employees, clients, and the communities it serves. The company is dedicated to providing a collaborative work environment that fosters professional development and embraces diversity and equal opportunity hiring practices.
The Executive Assistant role at Liebherr USA Co. is integral to supporting the Managing Director and ensuring the smooth operation of administrative and executive functions across multiple locations. This full-time position encompasses a broad range of duties centered on executive support, travel and event coordination, business support, and data organization. The ideal candidate will be proficient in Microsoft Office Suite and capable of leveraging AI-enabled productivity tools to streamline communication, reporting, and various administrative tasks.
The role requires meticulous organization skills, discretion when handling sensitive information, and the ability to adapt quickly to shifting priorities in a dynamic international business environment. Responsibilities include coordinating complex travel arrangements domestically and internationally, managing expense claims, supporting shareholder and VIP customer events, organizing meetings and site visits, and maintaining critical contracts and records. Additionally, the Executive Assistant will assist in preparing financial summaries, tracking invoices and service agreements, and compiling data to support leadership decision-making.
The position offers an exciting opportunity to work in a successful international company that values innovation and professional growth. Liebherr provides a secure work environment alongside a comprehensive benefits package including major medical, dental, and vision insurance, a 401K plan with company match, paid vacation and personal days, and a competitive salary. The company emphasizes the importance of legal work authorization as the role is not eligible for sponsorship and applicants must be authorized to work in the United States.
Joining Liebherr means becoming part of a globally connected team driven by a passion for quality and customer satisfaction, with many opportunities for career advancement across its diverse business segments. The Executive Assistant will have direct contact with senior leadership and key stakeholders, playing a crucial role in facilitating efficient communication and operations. Interested candidates are encouraged to apply through Liebherr's online career portal, ensuring adherence to application procedures and eligibility requirements. This position offers a rewarding career path for individuals with strong administrative skills, attention to detail, and the ability to work collaboratively within a multi-location corporate environment.
The Executive Assistant role at Liebherr USA Co. is integral to supporting the Managing Director and ensuring the smooth operation of administrative and executive functions across multiple locations. This full-time position encompasses a broad range of duties centered on executive support, travel and event coordination, business support, and data organization. The ideal candidate will be proficient in Microsoft Office Suite and capable of leveraging AI-enabled productivity tools to streamline communication, reporting, and various administrative tasks.
The role requires meticulous organization skills, discretion when handling sensitive information, and the ability to adapt quickly to shifting priorities in a dynamic international business environment. Responsibilities include coordinating complex travel arrangements domestically and internationally, managing expense claims, supporting shareholder and VIP customer events, organizing meetings and site visits, and maintaining critical contracts and records. Additionally, the Executive Assistant will assist in preparing financial summaries, tracking invoices and service agreements, and compiling data to support leadership decision-making.
The position offers an exciting opportunity to work in a successful international company that values innovation and professional growth. Liebherr provides a secure work environment alongside a comprehensive benefits package including major medical, dental, and vision insurance, a 401K plan with company match, paid vacation and personal days, and a competitive salary. The company emphasizes the importance of legal work authorization as the role is not eligible for sponsorship and applicants must be authorized to work in the United States.
Joining Liebherr means becoming part of a globally connected team driven by a passion for quality and customer satisfaction, with many opportunities for career advancement across its diverse business segments. The Executive Assistant will have direct contact with senior leadership and key stakeholders, playing a crucial role in facilitating efficient communication and operations. Interested candidates are encouraged to apply through Liebherr's online career portal, ensuring adherence to application procedures and eligibility requirements. This position offers a rewarding career path for individuals with strong administrative skills, attention to detail, and the ability to work collaboratively within a multi-location corporate environment.
Job Requirements
- Associate’s degree required
- Bachelor’s degree preferred in business, finance, IT administration, or related field
- 0-7 years of experience in administrative, coordination, or shared services support roles depending on level
- Experience supporting multi-location operations preferred
- Advanced proficiency in Microsoft Office Suite
- Ability to use AI tools effectively
- Travel domestically and internationally up to 5% of the time
- Ability to obtain and maintain a valid driver license
- German language proficiency is a plus but not required
- Applicants must be legally authorized to work in the United States without sponsorship
- All candidates must apply through online career portal
- No resumes via email will be accepted
Job Qualifications
- Associate’s degree required
- Bachelor’s degree preferred in business, finance, IT administration, or a related field
- 0-7 years of experience in administrative, coordination, or shared services support roles depending on level
- Experience supporting multi-location operations is preferred
- Advanced proficiency in Microsoft Office Suite
- Ability to use AI tools effectively to enhance productivity and administrative support
- Strong organizational and communication skills
- Ability to research business topics and validate data
- Critical thinking and adaptability to shifting priorities
Job Duties
- Process and track all types of travel expense claims in accordance with company requirements
- Coordinate travel arrangements including flights, ground transportation, meeting logistics, and accommodations
- Support VIP customer events by coordinating flights, transportation, accommodations, entertainment, and agendas
- Coordinate shareholder-related activities including jet and commercial flight arrangements, transportation, accommodations, and other event or travel needs
- Plan meetings and visits for guests and visitors including meeting rooms, hospitality, site logistics, local transportation, and factory tours
- Maintain organized archives for contracts, agreements, delegation of authority documents, and related records
- Assist with preparation and tracking of cost summaries and expenditures
Job Criteria
Experience
Mid Level (3-7 years)
Job Location
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