Job Overview
Employment Type
Hourly
Compensation
Hourly
Range $25.00 - $27.00
Work Schedule
Standard Hours
Benefits
Health Insurance
Dental Insurance
Paid Time Off
Retirement Plan
Professional Development
flexible schedule
Employee assistance program
Job Description
Hanna Holdings, Inc. is a diverse corporate organization known for its commitment to excellence and inclusive employment practices. The company supports a wide range of industries and emphasizes equal opportunity, offering a collaborative and engaging work environment wherein employees are valued and professional growth is fostered. Hanna Holdings operates with a strong ethical foundation, actively adhering to all local, state, and federal laws, ensuring a fair and respectful workplace for all team members regardless of race, color, religion, sex, national origin, age, veteran status, or disability. The company maintains a corporate office where key administrative functions are centralized and where senior leadership guides strategic growth and operational excellence.
The Executive Assistant role at Hanna Holdings is situated at the corporate office location and is pivotal in supporting senior-level executives with a range of administrative and coordination tasks. This position demands a high level of professionalism, discretion, and a thorough understanding of the company’s operations and culture. The Executive Assistant will handle confidential and strategic information, requiring sound judgment, discretion, and the ability to manage dynamic priorities with autonomy and efficiency. This role involves direct interaction with various stakeholders, including vendors, internal staff, senior leaders, and clients, making strong communication and organizational skills essential. The successful candidate will be a self-starter with the ability to anticipate needs, streamline processes, and manage multiple responsibilities, including scheduling meetings, handling correspondence, coordinating travel, and executing event planning duties.
This position offers a competitive hourly wage ranging from $25 to $27 based on experience and location. The Executive Assistant plays a critical role in maintaining effective communication channels and organizational processes, assisting with minor accounting functions, and contributing to the overall operational success of the executive office. The job requires adept use of technology, including proficiency with Microsoft Office suite (Word, Excel, PowerPoint, Outlook) and virtual meeting platforms such as Zoom, WebEx, and Microsoft Teams. Familiarity with creating financial reports, managing event logistics, and professional communication practices is critical for success in this role. Furthermore, the role requires adaptability, a strong work ethic, and a professional demeanor to represent the company positively. Hanna Holdings values employees who bring creativity, problem-solving abilities, and a commitment to excellence to their work. This is a full-time, administrative support position that provides a unique opportunity to contribute significantly to high-level corporate operations while developing professional skills in a supportive environment, making it an ideal opportunity for candidates seeking to advance their careers in executive administration.
The Executive Assistant role at Hanna Holdings is situated at the corporate office location and is pivotal in supporting senior-level executives with a range of administrative and coordination tasks. This position demands a high level of professionalism, discretion, and a thorough understanding of the company’s operations and culture. The Executive Assistant will handle confidential and strategic information, requiring sound judgment, discretion, and the ability to manage dynamic priorities with autonomy and efficiency. This role involves direct interaction with various stakeholders, including vendors, internal staff, senior leaders, and clients, making strong communication and organizational skills essential. The successful candidate will be a self-starter with the ability to anticipate needs, streamline processes, and manage multiple responsibilities, including scheduling meetings, handling correspondence, coordinating travel, and executing event planning duties.
This position offers a competitive hourly wage ranging from $25 to $27 based on experience and location. The Executive Assistant plays a critical role in maintaining effective communication channels and organizational processes, assisting with minor accounting functions, and contributing to the overall operational success of the executive office. The job requires adept use of technology, including proficiency with Microsoft Office suite (Word, Excel, PowerPoint, Outlook) and virtual meeting platforms such as Zoom, WebEx, and Microsoft Teams. Familiarity with creating financial reports, managing event logistics, and professional communication practices is critical for success in this role. Furthermore, the role requires adaptability, a strong work ethic, and a professional demeanor to represent the company positively. Hanna Holdings values employees who bring creativity, problem-solving abilities, and a commitment to excellence to their work. This is a full-time, administrative support position that provides a unique opportunity to contribute significantly to high-level corporate operations while developing professional skills in a supportive environment, making it an ideal opportunity for candidates seeking to advance their careers in executive administration.
Job Requirements
- High school diploma required
- business school education and/or college coursework desirable
- at least 5-7 years of administrative support for senior level or C-suite executives
- proven clerical, organizational, statistical and administrative skills
- ability to communicate professionally in oral and written fashion
- ability to maintain confidentiality and operate with discretion
- proficiency in Microsoft Office suite including Word, Excel, PowerPoint and Outlook
- ability to set up virtual meetings using Zoom, WebEx and Microsoft Teams
- strong organizational skills
- ability to multi-task and prioritize
- ability to take initiative and be adaptable
- occasional travel may be required
Job Qualifications
- Previous experience in an Executive Assistant position with proven clerical, organizational, statistical and administrative skills
- ability to maintain a positive and professional attitude when interacting with sales associates, clients, vendors and co-workers
- ability to communicate professionally in oral and written fashion
- highly organized, detail-oriented, ability to multi-task and prioritize, take initiative, and be adaptable to changing situations
- proficiency in Word, Excel, PowerPoint and Outlook
- ability to set up virtual meetings using Zoom, WebEx and Microsoft Teams
- ability to work with spreadsheets in Excel
- ability to maintain confidentiality and operate with discretion in relation to private and confidential business matters
- must possess good judgment and problem-solving skills
- business school or college degree preferred
- at least 5-7 years of administrative support for senior level or C-suite executives
Job Duties
- Ascertains the nature and priority of incoming phone calls and emails
- accurately records messages and transfers calls or responds to emails as necessary
- communicates in person and through correspondence with contacts inside and outside the company such as vendors, customers, and senior leadership
- composes correspondence
- creates presentations and organizational charts
- schedules and coordinates meetings, conference calls, and other events
- creates organizational processes
- informs attendees of function dates and times, reserves meeting space, provides the appropriate equipment and materials
- takes initiative on projects and appropriately researches matters as needed
- organizes, prioritizes, and summarizes the content of incoming email, materials, information, special requests, and meetings
- coordinates schedules, including scheduling meetings in person and virtually, and preparing documents and materials in advance of meetings
- coordinates travel arrangements, including scheduling airfare, rental cars or drivers, hotels, dining reservations, and offsite meeting arrangements
- performs minor accounting duties
- writes and edits emails, drafts memos, and prepares communications on the executive's behalf
- plans, coordinates, and executes multiple events as directed by the State President
- creates reliable financial reports for accounting and processes payments on time
Job Criteria
Experience
Mid Level (3-7 years)
Job Location
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