Executive Assistant

The Tennessee Hospital Association (THA) is a distinguished not-for-profit membership organization dedicated to advocating for hospitals, health systems, and a variety of healthcare entities across Tennessee. THA plays a pivotal role in supporting the healthcare landscape by providing education, resources, and raising public awareness on critical hospital and healthcare issues at both the state and national levels. The organization is deeply committed to improving member services and fostering a collaborative environment that benefits patients, providers, and the healthcare community as a whole. Operating with a mission to promote a high quality, efficient, and equitable healthcare system, THA collaborates extensively with members to influence public policy, enhance healthcare delivery, and provide timely, relevant information and education.

The Executive Assistant, Member Relations & Education, position at THA is designed to provide comprehensive, high-level administrative, logistical, and programmatic support to the department. This role is instrumental in ensuring the smooth planning and successful execution of meetings, events, and member engagement initiatives, which are core to the association's mission and operational success. The Executive Assistant supports multiple aspects of THA’s internal operations, including scheduling, coordinating communications, event logistics, financial administration, and member engagement activities.

This hybrid role requires a proactive individual adept at multitasking and managing a dynamic workload efficiently. The successful candidate will work closely with senior leadership, including the Vice President (VP) and Assistant Vice President (AVP), facilitating seamless communication and scheduling with members, stakeholders, and hospital leaders. Responsibilities include organizing speaker engagements, coordinating member forums, maintaining departmental calendars, and tracking critical deadlines to ensure organizational priorities are clearly visible and met in a timely manner.

Furthermore, the Executive Assistant plays a key role in the administration and coordination of events and webinars, handling expense reconciliation, managing speaker documentation, and assisting with logistical arrangements such as catering, IT support, and venue management. This position also supports post-event evaluation and reporting, contributing to continuous improvement of member events and engagements.

In addition, the role involves membership engagement responsibilities, such as supporting sponsorship fulfillment, managing database systems like Protech and Cvent, and assisting with virtual meeting logistics using platforms like Zoom and Microsoft Teams. The position demands professionalism in member-facing interactions and adaptability to a hybrid work schedule with occasional alternative hours as necessitated by leadership.

Special projects, including grant administration and preparation of member correspondence and CEO gifts, are also crucial aspects of this role, demonstrating the Executive Assistant’s versatility and ability to manage multiple facets of association operations. Occasionally, the role may involve travel and requires maintaining a valid driver’s license. THA values accountability, reliability, adaptability, and strong customer service skills, all of which are essential to succeed in this dynamic role.

Overall, the Executive Assistant, Member Relations & Education, position at the Tennessee Hospital Association represents a significant opportunity for a detail-oriented, organized, and communicative professional to contribute meaningfully to the healthcare industry by supporting the association’s efforts in advocacy, education, and member service.