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Job Overview
Employment Type
Full-time
Compensation
Salary
Range $48,300.00 - $72,400.00
Work Schedule
Standard Hours
Flexible
Benefits
Health Insurance
Dental Insurance
Paid Time Off
Retirement Plan
hybrid work schedule
Professional development opportunities
Job Description
The Tennessee Hospital Association (THA) is a distinguished not-for-profit membership organization dedicated to advocating for hospitals, health systems, and a variety of healthcare entities across Tennessee. THA plays a pivotal role in supporting the healthcare landscape by providing education, resources, and raising public awareness on critical hospital and healthcare issues at both the state and national levels. The organization is deeply committed to improving member services and fostering a collaborative environment that benefits patients, providers, and the healthcare community as a whole. Operating with a mission to promote a high quality, efficient, and equitable healthcare system, THA collaborates extensively with... Show More
Job Requirements
- Associate or bachelors degree preferred
- minimum 2-3 years of administrative, event coordination, or related experience
- experience in association, nonprofit, or healthcare environment preferred
- ability to work collaboratively and professionally in member-facing interactions
- proficiency in Microsoft Office Suite
- ability to manage multiple priorities and deadlines effectively
- strong communication skills
- familiarity with CRM systems and virtual meeting platforms preferred
- commitment to accuracy and detail
- accountability and reliability
- valid driver’s license
- ability to adhere to a hybrid work schedule
- occasional travel availability
Job Qualifications
- Associate or bachelors degree preferred
- minimum 2-3 years of administrative, event coordination, or related experience
- experience in association, nonprofit, or healthcare environment preferred
- strong organizational and time management skills
- excellent written and verbal communication skills
- proficiency in Microsoft Office Suite
- experience with CRM systems and event platforms preferred
- strong attention to detail
- ability to work collaboratively and maintain professionalism in member-facing interactions
- accountability and reliability
- adaptability and flexibility
- strong interpersonal and customer service skills
- ability to prioritize and meet deadlines
- commitment to supporting THA’s mission
Job Duties
- Adapt to a changing work environment and meet challenges presented throughout the day
- provide administrative support to the VP and AVP, including scheduling meetings with members, stakeholders, and organizational leaders
- coordinate speaker calls and member forums, including scheduling, communications, and preparation of meeting materials
- track key deadlines and proactively provide reminders to leadership
- maintain and manage the department calendar, ensuring visibility into short- and long-term priorities
- reconcile event and webinar expenses, ensuring accurate documentation and submission of check requests in alignment with accounting procedures
- manage speaker documentation, session grids, and related administrative materials
- assist with coordinating logistics for meetings and events, including catering, facility requests, transportation, and IT support
- prepare and assemble meeting materials, including name badges, signage, and packets
- develop initial PowerPoint templates and draft agendas for meetings and conferences
- support the development and distribution of post-event surveys and assist with evaluation reporting
- provide backup support to team members as directed
- provide backup support for sponsorship fulfillment, database management, event registration platforms, webinar and virtual meeting logistics
- monitor and respond to website inquiries and assist with sponsor updates and content maintenance
- provide administrative support for grant-related initiatives
- coordinate preparation of CEO gifts and member correspondence
- assist with special projects and member engagement initiatives
- provide occasional backup coverage for switchboard and front desk receptionist
- perform occasional travel as needed
Job Criteria
Experience
Mid Level (3-7 years)
Job Location
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