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Job Overview
Employment Type
Full-time
Hourly
Compensation
Hourly
Range $27.85 - $30.85
Work Schedule
Standard Hours
Benefits
401(k)
Dental Insurance
Employee assistance program
Flexible spending account
Health Insurance
Health savings account
Life insurance
Paid Time Off
Retirement Plan
Vision Insurance
Job Description
Housing Connect is a pivotal organization dedicated to addressing the affordable housing crisis impacting communities in Utah. With a profound commitment to fostering self-sufficiency and neighborhood revitalization, Housing Connect serves as a bridge between people and quality affordable housing opportunities. Recognized both locally and nationally for its impactful work, the agency has connected thousands of Utahns with stable, secure homes that offer not just shelter but a foundation for improved lives. The organization believes that a home represents more than a physical space; it is a place of safety, comfort, inspiration, and motivation—core values that drive their ongoing mission.
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Job Requirements
- Associate degree in public or business administration or related field preferred
- Three years clerical and project management experience
- Flexible and cooperative in relation to job demands
- Ability to meet deadlines
- Able to communicate well in the English language, both spoken and written
- Prompt and dependable
- Typing speed 60 wpm
- Valid driver’s license
- Ability to serve as a certified and bondable notary public
- Professional, pleasant, personable and patient
- Able to complete daily tasks with minimal supervision
- Ability to lift and carry items weighing up to 20 pounds
Job Qualifications
- Associate Degree in Public or Business Administration, or related field, preferred
- Three years clerical and project management experience
- Flexible and cooperative in relation to job demands
- Ability to meet deadlines
- Able to communicate well in the English language, both spoken and written
- Prompt and dependable
- Typing speed 60 wpm
- Valid Driver’s License
- Ability to serve as a certified and bondable Notary Public
- Professional, pleasant, personable and patient
- Able to complete daily tasks with minimal supervision
- Ability to lift and carry items weighing up to 20 pounds
Job Duties
- Maintain daily schedule and monthly calendar of activities for Executive Director by managing appointments and organizing meetings
- Receive, screen and direct calls and correspondence
- Prepare internal and external correspondence
- Prepare agendas, take minutes and complete transcription for a variety of meetings
- Assist in following up to do list resulting from executive and management meetings
- Collect, compile and convert information and data into reports, charts and tables
- Research and respond to inquiries, complaints and requests for information and assistance from public citizens and government officials
- Assist and support the CEO by scheduling and coordinating events, preparing correspondence, taking minutes of meetings and transcribing, and general filing by using knowledge of office, administrative and clerical procedures
- Research, review, analyze and evaluate highly sensitive, critical and complex issues involving federal and state law, regulations, and policies
- Compiles and facilitates documents needing CEO signatures including its return to requesting party
- Lead coordination and execution of high-level strategic initiatives, including development, tracking, and communication of the PHA annual operating plan and 5-year plan
- Support the development and distribution of high-level communications, including press releases and executive messaging, ensuring alignment with organizational strategy and brand positioning
- Oversee miscellaneous studies, special projects, and ad hoc requests that are of a one-time nature and do not readily fit into other company job descriptions
- Coordinate travel and logistics for business trips, including booking travel, preparing itineraries and supporting executive in completing expense reports
- Coordinate preparation of resolutions, committee and staff reports and other documentation
- Record meetings and transcribe minutes of meetings and maintain records in compliance with agency procedures, state laws and federal regulations
- Prepare and post notices of regular and special meetings of the Board of Commissioners and Board of Trustees in compliance with state legal requirements
- Prepare and distribute meeting packets
- Reserve meeting space and coordinate all necessary arrangements and logistics for meetings
- Schedule, purchase and set up food for meetings at various agency and Board events
- Be knowledgeable, familiar with, and aware of Utah Open Meetings laws and requirements and ensure adherence to such laws
- Maintain and update Board by-laws as necessary and monitor compliance for each Board
- Establish and maintain manual and electronic filing and document tracking system
- Maintain agency and Board contact lists, and monitor Board members terms of service, liaising with the Salt Lake County Mayor’s office, as needed
- Coordinate agency events
- Update and maintain agency departmental forms
- Provide administrative assistance to members of the executive team as requested
Job Criteria
Experience
Mid Level (3-7 years)
Job Location
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