Executive Administrative Assistant

Koniag Management Solutions, LLC, a subsidiary of Koniag Government Services, is a reputable Alaska Native Owned corporation dedicated to supporting the values and traditions of native communities while delivering top-tier enterprise solutions, professional services, and operational management for Federal Government Agencies. With a deep understanding of both Defense and Civilian missions, Koniag Government Services excels in providing forward-leaning technical, professional, and operational solutions. The company prides itself on fostering long-term success through continuous improvement, balancing the collective interests of customers, employees, and native communities, and maintaining exceptional service delivery standards.

Koniag Management Solutions is currently seeking a highly skilled Executive Administrative Assistant to provide comprehensive day-to-day administrative support for the U.S. Coast Guard's Offshore Patrol Cutter (OPC) Project Residence Office (PRO) located in Mobile, Alabama. This full-time position requires an individual who possesses a Secret security clearance and the capability to thrive in a fast-paced government acquisition environment. The role is positioned as a Future New Business Opportunity, underscoring the company’s forward-looking growth and commitment to engaging qualified professionals who are adaptable and highly competent.

The Executive Administrative Assistant will be responsible for supporting senior leadership by managing varied tasks such as correspondence management, meeting coordination, travel arrangements, and meticulous preparation of reports and presentations. The ideal candidate will have exceptional organizational and communication skills, proficiency in Microsoft Office suite including Word, Excel, and PowerPoint, and the reliability to handle sensitive information with discretion and professionalism. This role demands precision, strong attention to detail, the ability to multitask effectively, and a proactive approach to identifying and addressing evolving needs within the office.

In this role, the assistant will develop PowerPoint presentations, emails, documents, white papers, spreadsheets, graphs, and program documentation essential to the OPC PRO functions. They will be tasked with recording detailed meeting notes and action items, distributing them appropriately to relevant stakeholders, preparing recurring and special reports by researching and consolidating information, and managing all incoming correspondence using established controls and tracking logs. Additionally, the assistant will prepare executive and staff-level communications to ensure strict formatting standards while reviewing outgoing correspondence for accuracy and completeness.

The position also includes responsibilities such as screening telephone calls and office visitors, maintaining calendars and scheduling appointments, coordinating conferences and video teleconferences, facilitating all travel arrangements via the USCG travel system, and supporting official travel logistics including Distinguished Visitor coordination. Other duties include ensuring protocol requirements are met, supporting rapid submission of data calls, tracking critical documents like memoranda and training records, monitoring approval processes, and assisting with communication tools and products for various events and media.

Candidates will be expected to uphold a professional demeanor and be capable of interacting seamlessly with senior military and civilian personnel. They will also support ceremonial events such as keel laying, christening, and commissioning by managing guest lists and related documentation. This position emphasizes discretion, adaptability, strong interpersonal skills, and rigorous adherence to confidentiality, all while maintaining composure in high-pressure, fast-paced settings.

Koniag Management Solutions offers a competitive compensation package along with an extraordinary benefits offering, including health, dental, and vision insurance, a 401K plan with company matching, flexible spending accounts, paid holidays, and three weeks of paid time off. This comprehensive benefits package demonstrates the company’s commitment to employee wellbeing and satisfaction. The role offers an exciting opportunity for qualified administrative professionals eager to contribute to a dynamic government acquisition program and grow within a respected Native-owned federal contractor environment.