Executive Administrative Assistant

Frisco, TX, USA|Onsite

Job Overview

Employment Type

Full-time

Compensation

Hourly

Range $32.94 - $47.36

Work Schedule

Standard Hours

Benefits

incentive plan

Medical insurance

Dental Insurance

Vision Insurance

Life insurance

Disability insurance

Well-being programs

401(k)

Pension Plan

Career development opportunities

Tuition Reimbursement

flexible work

Paid Time Off

Job Description

FM Global is a leading property insurer renowned for serving more than one-third of FORTUNE 1000-size companies worldwide. The company specializes in providing engineering-based risk management and property insurance solutions, helping businesses maintain operational continuity through advanced loss-prevention engineering, research, and tailored risk transfer capabilities. FM Global operates across more than 100 countries, offering a rich and culturally diverse environment for employees who take on challenging roles across various functions. Known for its superior financial strength and commitment to innovation, FM Global is dedicated to supporting its clients with state-of-the-art risk management skills and comprehensive support services.

The Western Division of FM Global is currently seeking an Executive Administrative Assistant to support the Operations Manager at the Dallas office located in Frisco, TX. This full-time role requires handling a variety of administrative duties that demand discretion, confidentiality, and the ability to exert considerable judgment and initiative. The position is highly organized and involves managing executive secretarial functions independently, ensuring smooth and efficient administrative operations within the office. The Executive Administrative Assistant will be responsible for anticipating the needs of senior executives, preparing materials for meetings and conferences, managing complex schedules, and coordinating communications within the company and with external partners. The role also includes the preparation of reports, presentations, and handling both confidential information and special events planning.

This position offers a competitive salary that varies based on geographic location, education, experience, and skills. Additionally, the role is eligible for FM Global's comprehensive Total Rewards program, which includes an incentive plan, medical, dental and vision insurance, life and disability insurance, well-being programs, a 401(k) and pension plan, tuition reimbursement, career development opportunities, flexible work arrangements, and generous paid time off including vacation and sick leave. FM Global promotes a diverse and inclusive workplace and is committed to attracting and retaining talent from all backgrounds, reflecting its status as an Equal Opportunity Employer. This role is ideal for someone with substantial experience supporting senior management, excellent communication skills, and a high level of professionalism and discretion.

Job Requirements

high school diploma or equivalent
some college preferred
5+ years of administrative/executive secretarial experience supporting senior management
excellent MS Office skills including advanced Word, Excel, and PowerPoint
excellent written and verbal communication skills
excellent keyboard skills including typing speed and accuracy
meticulous attention to detail
strong organizational skills
outstanding interpersonal skills
highly refined telephone skills
strong problem-solving and customer-relation skills
significant ability to handle and maintain confidential and sensitive information
ability to provide leadership to other secretarial and clerical staff
ability to multi-task and work independently and in a team environment
ability to identify problems and complete tasks without instruction or guidance

Job Qualifications

high school diploma or equivalent
some college preferred
5+ years of administrative/executive secretarial experience supporting senior management
excellent MS Office skills including advanced Word, Excel, and PowerPoint
excellent written and verbal communication skills
excellent keyboard skills including typing speed and accuracy
meticulous attention to detail
strong organizational skills
outstanding interpersonal skills
highly refined telephone skills
strong problem-solving and customer-relation skills
significant ability to handle and maintain confidential and sensitive information
ability to provide leadership to other secretarial and clerical staff
ability to multi-task and work independently and in a team environment
ability to identify problems and complete tasks without instruction or guidance

Job Duties

work independently using considerable judgment and initiative to handle all executive secretarial and administrative functions on behalf of the senior executive
anticipate and prepare materials needed by senior executives for conferences, correspondence, trips, appointments, meetings, telephone calls
summarize content of incoming materials, specially gathered information, or meetings to assist executive
coordinates information with background office sources
draw attention to important parts or conflicts
anticipate ways to save executive time
handle details of confidential nature and perform administrative functions based on company policy and executive’s views
schedule appointments for senior executives
arrange travel schedules and reservations
interact with all levels of personnel, clients, and vendors
handle correspondence, monthly, and quarterly reports
build and monitor various tracking logs and reports
prepare ad hoc reports and presentations identifying and researching information for inclusion
organize special events
coordinate off-site meetings and events for clients and employees