Events Supervisor

Albuquerque, NM, USA|Travel, Onsite

Job Overview

Employment Type

Full-time

Compensation

Salary

Range $49,296.00 - $51,771.20

Work Schedule

Weekend Shifts

Benefits

Health Insurance

Dental Insurance

Paid Time Off

Retirement Plan

Professional Development

flexible schedule

Employee assistance program

Job Description

Our company is a well-established entity specializing in event management and venue coordination, dedicated to delivering exceptional entertainment experiences and flawless logistics support. We pride ourselves on maintaining high standards of professionalism, customer service, and operational efficiency. Our employer is committed to fostering a dynamic and supportive work environment that encourages team collaboration, innovation, and continuous learning. We serve a diverse community by coordinating a variety of events, including venue rentals, daily programs, and special city-sponsored initiatives. Our team plays a crucial role in ensuring that each event is executed seamlessly, meeting all client expectations and regulatory requirements.

We are currently seeking a skilled and experienced Event Coordination Supervisor to oversee the planning and execution of event logistics and entertainment coordination. This pivotal role involves supervising staff, managing client relations, and ensuring all activities comply with established policies and procedures. The ideal candidate will have extensive experience in event or program planning, including supervisory responsibilities, and possess strong organizational and communication skills. A background in business, marketing, communications, or related fields is preferred, along with bilingual abilities in English and Spanish. The supervisor will be entrusted with coordinating venue rentals, scheduling events, maintaining facilities, handling vendor relations, developing and enforcing policies, and implementing customer service excellence. This position requires someone detail-oriented who can manage multiple tasks, lead a team effectively, and work collaboratively with external agencies and neighborhood associations to secure sponsorships and comply with contract standards. The role also includes responsibilities such as managing budgets, monitoring expenditures, preparing reports, and acting as Manager on Duty during selected events. The candidate must be able to handle physical requirements such as standing, walking, and lifting up to 50 pounds, and be comfortable working in varied environments with occasional exposure to inclement weather, requiring flexibility with shift hours including weekends and holidays. This opportunity offers a challenging yet rewarding environment for an ambitious professional ready to contribute to the vibrant and dynamic field of event management.

Job Requirements

Associate's degree in business, marketing, communications, psychology, sociology, theatre/fine art, public relations or education
Five years of event or program planning experience
One year of supervisory or lead experience
Bilingual in English and Spanish preferred
Possession of a valid New Mexico driver's license or ability to obtain within ninety days from date of hire
Possession of a city operator's permit within six months from hire date

Job Qualifications

Associate's degree in business, marketing, communications, psychology, sociology, theatre/fine art, public relations or education
Five years of event or program planning experience
One year of supervisory or lead experience
Bilingual in English and Spanish preferred

Job Duties

Coordinate, schedule and organize client rentals of event venue
Implement high levels of customer service to book and execute facility rentals to ensure a successful event
Coordinate with City vendors to maintain facility through repairs and cleaning
Plan, prioritize, assign, supervise, review and participate in the work of staff responsible for the coordination of event logistics for a variety of assigned events, including regular daily programs
Establish schedules and methods for providing artistic services
identify resource needs
review needs with appropriate management staff
allocate resources accordingly
Participate in the development of policies and procedures
monitor work activities to ensure compliance with established policies and procedures
make recommendations for changes and improvements to existing standards and procedures
Recommend and assist in the implementation of goals and objectives
implement approved policies and procedures
Plan and coordinate various events and daily programs
develop and review contracts with various contractors
ensure event compliance with established contract standards
Coordinate the maintenance and repair of assigned event facilities including the maintenance and repair of recreational equipment
oversee and approve purchases of new equipment and needed supplies
Perform the more complex and difficult tasks of the work group including seeking and obtaining private sector and media sponsorship for assigned events
Work closely with outside agencies and neighborhood associations in the preparation for assigned events
assist in negotiating and reviewing contracts to ensure compliance
Participate in the selection of events staff
provide or coordinate staff training
work with employees to correct deficiencies
implement discipline procedures
Plan, prioritize, assign, supervise, review and participate in the work of box office activities and regular daily programs as required
Act as Manager on Duty for selected events as required