Events Specialist (part-time 17.5 hrs/wk)

Provo, UT, USA|

Job Overview

Employment Type

Part-time

Compensation

Hourly

Range $22.50 - $29.25

Work Schedule

Flexible

Benefits

Employee assistance program

access to the library

free on-campus parking

free UTA pass

Discounts at the BYU Store

Job Description

Brigham Young University (BYU) is the flagship higher education institution of The Church of Jesus Christ of Latter-day Saints. It is renowned for combining world-class education with a unique commitment to religious values, fostering a Christ-centered environment that values the experiences, perspectives, and talents of each individual. Located on a beautiful and historic campus, BYU offers a dynamic and inspiring atmosphere where faith, learning, and growth converge. The university is dedicated to its mission of assisting individuals in their quest for perfection and eternal life, a mission deeply rooted in the Gospel of Jesus Christ. This devotion to faith and academic excellence creates a remarkable culture of belonging, supported by weekly devotionals and numerous opportunities for professional development and personal growth. BYU strongly prefers to employ faithful members of The Church of Jesus Christ of Latter-day Saints and values employees who share its spiritual dedication alongside their professional responsibilities.

The Events Specialist position is a part-time role within the Liberal Arts Advisement and Careers (LAAC) department at BYU. This department supports students from both the College of Family, Home, and Social Sciences and the College of Humanities throughout their academic journeys and in preparation for their careers post-graduation. As the Events Specialist, the successful candidate will take a leadership role in planning and executing a variety of student-facing events that significantly impact student engagement and success. Responsibilities include organizing New Student Orientation, Major Fair, College Showcase, and regular outreach events designed to connect students with vital academic and career resources.

In addition to event coordination, the role involves managing annual convocation ceremonies in collaboration with the College's Dean's Office, providing logistical support such as arranging accommodations and VIP services, and managing event budgets. The position also entails creating and managing social media content to enhance the visibility and outreach of LAAC. The working hours are flexible, averaging 17.5 hours per week, which suits individuals seeking part-time employment with adaptable schedules. The hourly pay range typically falls between $22.50 and $29.25, reflecting the specialized skills and organizational capabilities required. This position is an excellent opportunity for candidates with experience in event planning or project management who wish to contribute to the academic community in a meaningful way while maintaining flexibility in their schedules.

Job Requirements

A firm commitment to the mission of BYU
Two years of related office work experience and/or progress towards a bachelor’s degree
Two years of experience with event planning and/or managing projects
A pleasant, mature, and professional demeanor
Ability to coordinate and communicate clearly with teammates, faculty, and other stakeholders
Ability to deal appropriately with difficult situations and customers
Computer skills including MS Office especially Excel with ability to learn new systems quickly
Knowledge and experience with formatting correspondence such as email requests, faxes, memos, and directives from management
Attention to detail
Knowledge of general office equipment such as copier, scanner, shredder
Candidates must hold and be worthy to hold a current temple recommend if they are members of The Church of Jesus Christ of Latter-day Saints
Resume and cover letter required
Must be able to work part-time with flexible hours averaging 17.5 hours per week
Strong organizational and communication skills
Ability to work collaboratively within a team

Job Qualifications

Two years of related office work experience and/or progress towards a bachelor’s degree
Two years of experience with event planning and/or managing projects
A pleasant, mature, and professional demeanor
Ability to coordinate and communicate clearly with teammates, faculty, and other stakeholders
Ability to deal appropriately with difficult situations and customers
Computer skills including MS Office especially Excel with ability to learn new systems quickly
Knowledge and experience with formatting correspondence such as email requests, faxes, memos, and directives from management
Attention to detail
Knowledge of general office equipment such as copier, scanner, and shredder
Three or four years of event planning and/or project management experience preferred
Proven experience leading complex events such as large-scale ceremonies or conferences preferred
Experience with vendor negotiation and contract management for events preferred
Experience with training and directing temporary staff or volunteers for events preferred
Knowledge of higher education experiential learning programs such as study abroad, internships, and undergraduate research preferred
Familiarity with financial record-keeping or expense reporting preferred
Familiarity with social media strategy and graphic design principles preferred
Knowledge of BYU policies and procedures and Workday preferred

Job Duties

Plan and execute all LAAC events including New Student Orientation, Major Fair, and College Showcase
Facilitate regular outreach events such as monthly open houses to connect students with academic advisors and career directors
Design and create promotional materials for students and faculty
Plan and execute the annual convocation ceremony for the College of Family, Home, and Social Sciences and assist with the College of Humanities convocation
Arrange accommodations and VIP services as needed
Manage and train staff and volunteers on convocation assignments
Work closely with the LAAC Office Manager and student employees to create social media content for the Center
Order office supplies, schedule rooms, manage calendars, and coordinate on event budgets with the LAAC Office Manager