Events Specialist I (Hybrid) - Olin Business

Washington University in St. Louis (WashU) is a prestigious and comprehensive research university known for its commitment to academic excellence and community engagement. Located in the vibrant city of St. Louis, Missouri, WashU offers a rich and supportive environment for students, faculty, and staff. It is an institution that values diversity, inclusion, and innovative thinking, fostering a collaborative culture focused on growth and impactful contributions across various fields. The Olin Business School, part of this renowned university, offers programs designed to prepare students for leadership in the global economy by combining academic rigor with practical experiences and a focus on ethical decision-making. The Events Specialist role is an integral part of Olin Business School, supporting a wide array of programming and events operations that span internal and external audiences. This includes high-profile signature events, faculty conferences, seminars, brown bag sessions, and graduation ceremonies, among others. Scheduled for 37.5 hours per week, the position is designed to incorporate flexibility, including some early morning, evening, and weekend hours, with the possibility of limited travel. The salary range for this hourly role is between $23.37 to $36.19 based on qualifications, experience, and departmental budget considerations. The Events Specialist is responsible for managing events from conception through execution, collaborating closely with staff, faculty, and university leaders to align event goals with institutional objectives and community needs. This collaborative approach ensures that each event is thoughtfully designed in terms of type, scale, and tone. The specialist also plays a key role in logistical planning including venue research and contract negotiation, coordinating set-up and tear-down, overseeing registration processes, managing food and beverage arrangements, and maintaining event supplies. Budget administration is a critical component of the role, requiring attention to detail and ability to maintain control over event finances. Communication is another essential element, encompassing the creation and management of invitations, registration materials, reminders, and updates, as well as post-event data collection and accurate reporting for the customer relationship management system. Additionally, the Events Specialist supports school-wide event programming efforts and aids faculty and staff committees in the successful planning and execution of a broad range of Olin-wide events. This teamwork approach helps foster consistent standards and enhance the overall quality of events across the school. The position demands adaptability, strong interpersonal communication skills, proficiency in Microsoft Office, and the ability to multitask and prioritize workloads effectively. Candidates are expected to bring optimism, proactive behavior, and the ability to manage deadlines and stress in a fast-paced environment. Overall, this role is vital to upholding the university's reputation for excellence and ensuring memorable and well-organized events that align with WashU’s mission and values. The University offers comprehensive benefits including vacation time, competitive health insurance, transit options, retirement savings plans, wellness programs, family leave policies, and educational tuition benefits supporting employees and their families. Washington University in St. Louis is also committed to equal employment opportunity and providing reasonable accommodations for employees with disabilities, ensuring a supportive and inclusive workplace.