Events Operations Manager

The William and Flora Hewlett Foundation is a renowned philanthropic organization based in Menlo Park, California, dedicated to driving change on some of society's most pressing issues. Established nearly six decades ago, the Foundation operates with a steadfast commitment to long-term support, collaboration, and trust. With assets amounting to nearly $14 billion and annual grant awards exceeding $631 million, it operates both domestically in the United States and globally, addressing challenges such as climate change, racial justice, democracy, education, and community-led conservation. Its grantmaking approach prioritizes creative thinkers and problem solvers working to ensure the flourishing of people, communities, and the planet.

The Foundation supports a diverse range of programs including advancing gender equity, reimagining economies and governance, strengthening democracy, and supporting artistic and cultural initiatives within the San Francisco Bay Area. With a workforce of approximately 130 employees, Hewlett cultivates an inclusive, professional, and dynamic work environment that encourages continuous learning, collaboration, and respect for diversity.

The Events Operations Manager position is a pivotal role within the Communications department, dedicated to facilitating impactful convenings that strengthen networks, engage stakeholders, and advance the Foundation’s mission. This newly created role emphasizes operational and logistical excellence in event planning and execution, encompassing large-scale external events and internal all-staff convenings. Reporting to the Organizational Learning Officer, the Manager works cross-functionally with colleagues across programs and departments to ensure events are executed seamlessly and reflect Hewlett’s principles of equity and accessibility.

The ideal candidate will oversee a broad range of responsibilities including managing timelines, budgets, vendor relationships, contracts, invoicing, and event logistics both on-site and virtually. The role also involves maintaining event-related tools such as project trackers and dashboards to support institutional event planning efforts. Success in this position is marked by strong organizational skills, adaptability, a solutions-oriented mindset particularly in technology and audiovisual aspects, and the capacity to manage multiple priorities effectively while maintaining attention to detail.

As a member of the Communications team, the Events Operations Manager contributes to fostering a collaborative environment and supports the broader institutional communication strategy. The position requires occasional domestic travel and operates within a hybrid work environment with required office presence several days per week. The Hewlett Foundation offers a competitive salary range of $120,000 to $150,000 reflective of candidate experience and internal equity standards, along with a comprehensive benefits package. This role is well-suited for candidates passionate about philanthropy and experienced in managing complex events that drive meaningful societal impact.