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Job Overview
Employment Type
Full-time
Compensation
Salary
Range $55,000.00 - $65,000.00
Work Schedule
Standard Hours
Benefits
Extensive Training
Professional Development
Mentorship Program
Competitive holiday time off
Earned Time Off
Summer early Fridays
Paid parental leave
Volunteerism leave
Team Member Referral Bonus
Meaningful networking opportunities nationwide
Job Description
caa (Capital Analytics Associates) is a dynamic, founder-led media company specializing in organizing high-impact business events that connect executive leaders across the United States. With over a decade of experience in the industry, caa has built a reputation for producing 18 leadership summits annually, spanning the Northeast, Southeast, and Midwest regions. These full-day, high-energy events are designed to foster meaningful conversations and impactful networking among C-suite executives and business leaders. The company's innovative and fast-paced approach distinguishes it from the traditional event management landscape, emphasizing doing things the right way with agility and precision. As a growth-oriented organization, caa invests... Show More
Job Requirements
- Bachelor's degree or equivalent
- 4-7 years of event management or related experience
- 3 years minimum proficiency with Microsoft Office, Google Drive, Eventbrite, and CRM tools such as Zoho
- Valid up-to-date visa and active travel authorization
- Ability to travel frequently throughout the year
- Strong written and verbal communication skills
- Experience managing vendor relationships and event budgets
- Ability to stay cool, organized, and resourceful under pressure
Job Qualifications
- Event management experience
- Bachelor’s degree preferably in Marketing or Communications
- Proficiency in Microsoft Office, Google Drive, Eventbrite, and CRM tools
- Strong written and verbal communication skills
- Experience managing vendor relationships and event budgets
- Ability to stay organized and resourceful under pressure
- Ability to manage multiple events simultaneously
- Independent work style without supervision
- Strong interpersonal and relationship-building skills
- Ability to handle live event challenges calmly and effectively
Job Duties
- Plan and manage all event logistics including venue, catering, AV, seating, materials, and signage
- Build and own the run-of-show, floor plans, and contingency plans for every event
- Coordinate shipping, receiving, setup, and breakdown of all caa materials
- Ensure every event is buttoned up, on budget, and on brand
- Build and maintain strong relationships with venues, AV teams, caterers, hotels, and local staff
- Ensure all sponsor deliverables are fulfilled including RSVPs, engagement tables, banners, and signage
- Prepare guest name tags, table prints, registration materials, and signage
- Track and manage event budgets
- Partner with Sales and Digital Marketing to drive attendance through calls, Eventbrite, newsletters, and creative strategies
- Own RSVP tracking and invite list management
- Support promotional efforts across LinkedIn, Eventbrite, and email campaigns
- Coordinate panel prep and speaker sessions with Editorial
- Attend speaker prep meetings and align on logistics
- Own internal timelines and keep lead-up meetings on schedule
- Run the registration desk and oversee material distribution at events
- Troubleshoot in real time during events
- Support speakers, maintain sponsor visibility, and keep the room running smoothly
- Ship all caa materials to and from venues
Job Criteria
Experience
Mid Level (3-7 years)
Job Location
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