Job Overview
Employment Type
Full-time
Compensation
Salary
Range $48,900.00 - $71,400.00
Work Schedule
Weekend Shifts
Night Shifts
Benefits
Health Insurance
Dental Insurance
Paid Time Off
Retirement Plan
Tuition Assistance
Professional development opportunities
Employee wellness programs
Job Description
The University of Delaware is a renowned public research university located in Newark, Delaware. It is recognized for its commitment to academic excellence, innovative research, and comprehensive student services. The university’s Athletics and Recreation Services department plays a crucial role in fostering a vibrant and inclusive campus community by offering a wide range of athletic, recreational, and wellness programs. This department supports varsity competitions, club sports, intramurals, and numerous external and internal events that contribute to the holistic development of students and the university community. The department places a strong emphasis on collaboration, excellence, and community engagement, aiming to achieve success through teamwork and dedication.
The role of an Events Manager within the University of Delaware’s Athletics and Recreation Services is a significant and multifaceted position designed to ensure the successful planning, coordination, and execution of approximately 350 annual events. Reporting directly to the Assistant Athletic Director for Event Operations and Guest Services, the Events Manager is entrusted with comprehensive responsibility for managing athletic competitions, club and intramural sports events, as well as other university and external functions. The position demands meticulous attention to detail, strong organizational capabilities, and exceptional communication skills to effectively collaborate across multiple departments and external stakeholders.
As the Events Manager, you will oversee all phases of event management from initial planning meetings with custodial services, groundskeeping, electrical and plumbing teams, security personnel including UDPD, emergency medical services, and various other university units. You will be responsible for ensuring all necessary resources and equipment are available and properly maintained to support seamless event execution. The manager also conducts pre-event facility inspections, coordinates set-up and tear-down activities, and addresses any maintenance issues in collaboration with facility management.
The role requires active involvement in budgeting and expense tracking, working closely with the Business Office to prepare and manage event invoicing. Managing client relationships and expectations during events is essential, along with maintaining clear communication regarding event changes. The position also supports event operations in a secondary support capacity and involves assisting with equipment maintenance and repairs as needed.
This full-time staff position based in Newark, Delaware, offers a salary classified under Pay Grade 29E. It provides an excellent opportunity for professionals looking to utilize their event management expertise in a collegiate environment, particularly within athletics and recreational programming. The University of Delaware values diversity and inclusivity and provides equal employment opportunities without discrimination.
The role of an Events Manager within the University of Delaware’s Athletics and Recreation Services is a significant and multifaceted position designed to ensure the successful planning, coordination, and execution of approximately 350 annual events. Reporting directly to the Assistant Athletic Director for Event Operations and Guest Services, the Events Manager is entrusted with comprehensive responsibility for managing athletic competitions, club and intramural sports events, as well as other university and external functions. The position demands meticulous attention to detail, strong organizational capabilities, and exceptional communication skills to effectively collaborate across multiple departments and external stakeholders.
As the Events Manager, you will oversee all phases of event management from initial planning meetings with custodial services, groundskeeping, electrical and plumbing teams, security personnel including UDPD, emergency medical services, and various other university units. You will be responsible for ensuring all necessary resources and equipment are available and properly maintained to support seamless event execution. The manager also conducts pre-event facility inspections, coordinates set-up and tear-down activities, and addresses any maintenance issues in collaboration with facility management.
The role requires active involvement in budgeting and expense tracking, working closely with the Business Office to prepare and manage event invoicing. Managing client relationships and expectations during events is essential, along with maintaining clear communication regarding event changes. The position also supports event operations in a secondary support capacity and involves assisting with equipment maintenance and repairs as needed.
This full-time staff position based in Newark, Delaware, offers a salary classified under Pay Grade 29E. It provides an excellent opportunity for professionals looking to utilize their event management expertise in a collegiate environment, particularly within athletics and recreational programming. The University of Delaware values diversity and inclusivity and provides equal employment opportunities without discrimination.
Job Requirements
- Ability to lift heavy objects and move equipment, with or without assistance at all facilities
- Availability to work nights, weekends, and holidays
Job Qualifications
- Bachelors degree and three years of direct administrative experience, or equivalent combination of education and experience
- Experience in a collegiate institution, preferable
- Experience managing events and projects
- Advanced knowledge of NCAA rules and regulations preferable
- Careful judgment and discretion with respect to strategic and confidential material, flexibility, efficiency, and the ability to prioritize tasks and meet deadlines for a wide variety of assignments
- Skill in organizing resources and establishing priorities, as well as fiscal management of an assigned budget or event budget
- Skill in personal computer use and software applications, including database, spreadsheet, presentation, and word processing
- Web familiarity and ability to enter and maintain documents, such as policy manuals
- Ability to train and supervise employees, including organization, prioritization, and scheduling of work
- Effective organizational and coordinating skills, including the ability to effectively manage time and schedules and foster a cooperative work environment
- Ability to work autonomously and demonstrate excellent judgment in decision-making
- Strong interpersonal and effective oral and written communication skills with the ability to work effectively with a wide range of constituencies in a diverse community
Job Duties
- Event manager for athletic competitions, external and internal events
- Manage all aspects of the event from planning and logistics to event implementation of staffing plans, collaboration with various units within athletics, the University and external clients
- Coordination of planning meetings with all involved personnel, custodial, grounds, electric, electronics, plumbing, UDPD, CSC, LAZ, UDECU/EMS to plan all logistical aspects of the event, compile and distribute pre-event sheets
- Track equipment and asset requests during the planning phase to ensure there are enough assets in inventory or the need to rent and/or purchase additional resources for each event
- Responsible for performing pre-event facility checks in all locations as assigned and reporting maintenance issues to the manager of the facility
- Review the facility calendar and/or pre-event notes to ensure all facilities are set-up and ready for each event scheduled Manage the clients requests and expectations during their event
- Communicate all changes to the event with department and University staff when needed
- Manage the breakdown and cleanup of the event and facility
- Responsible for gathering information for all the groups associated with the event to complete the post-event notes
- Responsible for tracking, inputting, and reporting all expenses by event, with the Business Office in preparation of invoicing the client
- Serve in a secondary support role for athletic competitions, external and internal events
- Assist with the maintenance and repairs of equipment and facilities as needed Operate social tables program, google calendar and the University work order system as needed
Job Criteria
Experience
Mid Level (3-7 years)
Job Location
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